Post # 1
We are going to elope-but have a party in November. We found the local hotel we want to have it at, and will seal the deal next week but it’s going to be a small party [less than 100 people]. Hotels will only provide room discounts for a block of 10.
Does anyone know how to get around this for a Hyatt? Has anyone promised the block of 10 and not been able to fill those rooms? I almost want to promise the block just for the out of towners alone. I know I can fill 5 of those rooms easily. I’m just not sure about the other 5.
Any ideas or suggestions bee’s?
Post # 2
Did you ask what happens if you don’t fill the block?
Post # 3
My meeting is Wednesday with the hotel planner. I of course will do that.
Post # 4
Are you holding a ceremony or reception at the hotel. My block is of no charge since I’m holding everything at the hotel. If people don’t book by a certain date then the rooms go back in the general pool.
Post # 5
We actually just went through a similar situation. Since our wedding is during the peak travel weekend in the metropolitan DC area, we were having a really tough time finding a hotel that was reasonably priced and didn’t require us to book all 10 rooms. We were able to use an online system with Hilton and block 10 rooms at no cost or minimum reservation. I know you said Hyatt but it might be worth trying to check into.
Post # 6
I did my hotel blocks through Kleinfeld Hotels, and they were able to negotiate 30 rooms “on courtesy” with Marriott. This means that they are reserved at a discounted price, but we owe nothing if they’re not filled. Guests have to book the rooms by a certain date, and after that they’re released to the public at market value. I think most hotels would do 10 rooms for a courtesy block.
Post # 7
I work for a large parent hotel chain in reservations and I’m pretty sure you can just say you need however many rooms you need to make a block and nothing should happen if you don’t fill them all, they just go back into regular inventory.
Post # 8
Most hotels don’t require you to fill all the rooms.
Post # 10
For my hotel we did have to sign a contract and we were required to fill 85% of those rooms or we’d have to pay for them, so some definitely do make you responsible for the rooms you say you’re going to fill. Others had “courtesy blocks” where you didn’t have to fill the rooms, but they released them back to the public at a certain point. It depends on the hotel, but if it’s their policy I doubt there’s “getting around it.” FWIW the hotel we’re using is a Doubletree by Hilton.
Post # 11
ChicagoSLK: We blocked 20 rooms. If they weren’t booked by a certain date, the hotel released them for others to book. We werent charged for them.
Post # 12
weatherbug: thank you! That’s exactly what I’m going to do.
Thank you you to all the Bees for your help!