(Closed) How to organize venue search

posted 5 years ago in Venue
Post # 2
Member
582 posts
Busy bee
  • Wedding: April 2017

Try thinking of the place that most guests will be coming from and try to make that where the venue is. For instance, I am working in Philly and so is my fi but my family is all from Hershey-area. His family (and his is much larger than mine) makes up 70% of the guest list therefore our venue is in the Philly area. This way worked for me but it may not be the best for you. Gather your guests addresses as you can, not all at once! I highly suggest doing the guest list in pieces if you can!

Post # 3
Member
789 posts
Busy bee
  • Wedding: November 2015

Spreadsheets were the way to go for me. I divided each tab by type of vendor, then in each tab I added relevant columns (for example, for venue I had location, price, what’s included, contact info, etc.). My main tab included the info for each vendor as they were booked, along with contact and price info (how much did have we paid, balance).

My sister got me a binder but since everything was virtual, it was easier to do it on a spreadsheet, rather than copy stuff down manually on a piece of paper.

Post # 4
Member
2076 posts
Buzzing bee

Well in regards to a spreadsheet, include price, what is included in your package (tables, chairs, linens, etc), length of time you have the venue for, max occupancy, whether you are free to use any vendor you want or you have to choose from their prescribed list of vendors.  This way when you compare all your venues you can make an informed decision about which would be regarding price vs what you get for that price.

And honestly, I would make a determination now for where (meaning city) you want to get married and then research and visit venues in that area.  No sense looking in another city if getting married there isn’t something that is really what you want to do.

Post # 5
Member
2168 posts
Buzzing bee
  • Wedding: Cathedral of the Immaculate Conception/The Gallery

I had a spreadsheet in Excel/Google Sheets that had the name, address, capacity, price, contact info, included amenities (tables, linens, etc.). and then things that were priorities for us: outdoor space, skyline views, on streetcar route, and then a space for details/miscelaneous info. 

A Google Drive folder that you can keep spreadsheets, PDFs of contracts, images, etc. and that can be easily shared with vendors and family is really helpful, imo. 

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