(Closed) How to pass out parking vouchers?

posted 6 years ago in Logistics
Post # 3
Member
307 posts
Helper bee
  • Wedding: April 2012

Can you leave a list of names with the ramp attendant? Guests will give their name to the attendant, who will check them off and give them a voucher to display on their dashboard?

Post # 4
Member
7173 posts
Busy Beekeeper

I think people will forget if you enclose them in the invite.  I would have them in the programs at the ceremony and/or have someone passing them out at the ceremony (and have the officiant explain at the end) – ie: in your program, you’ll find a map to the ceremony and also a voucher to hand to the parking attendant.

I’d also find out if the parking attendant could ask guests if they are here for ‘x’ wedding and have pre-paid vouchers available.

Post # 5
Member
481 posts
Helper bee
  • Wedding: August 2012

We are having the same problem! I don’t know if giving the parking voucher out in the wedding invitation is a good idea – my sister did that and almost everyone forgot them. The other problem with this is that the general estimate of the amount of people who will drive to a wedding is 30-35% (according to my wedding planner) and, if you give you vouchers to all your guests, then you will have to pay for a lot of vouchers that don’t end up getting used (unless you get a deal where you don’t have to prepay and only have to pay for the vouchers that are redeemed).

We haven’t fully decided what we will do yet but we are thinking of handing out vouchers at the ceremony site, since it is before the reception and at a separate location. Could you do something like that? If not, then the idea of leaving a list of names with the ramp attendant (or have the attendant know that, if someone identifies them as an attendant of your wedding, they give them a voucher) is a good idea.

Post # 7
Member
7173 posts
Busy Beekeeper

@Ms Bookworm:  I mistakenly assumed the parking was for the reception and not both the ceremony/reception.  Sorry for totally SKIPPING that part!

I think you have two options:

1) Include a voucher in the invite.  If they fail to hang on to it – their loss.  The downside is you will likely overpay for parking vouchers – and people could forget and still have to pay.

2) Reimburse guests at the wedding after they pay.  You could put a note in the invite re: parking and to bring their parking stub to the reception to get reimbursed.  The downside for this is having to have someone manage it, have the cash on hand, etc.  

….my vote is for #1.  I know that I typically keep all wedding invite stuff together and then grab the invite when I’m heading to the wedding.  I don’t know if everyone does that – but, I’d think as long as it’s clear – people should hang on to it (much like tickets to an event).

 

Post # 9
Member
7173 posts
Busy Beekeeper

@Ms Bookworm:  Since you don’t have to prepay for the vouchers, I’d say DEFINITELY send them out in the invitations.  I wouldn’t necessarily trust the parking attendant to do it for me.

I think talking to the parking lot for an additional (what if they forget their voucher – can they just tell you they are here for ‘x’ wedding) and keep a tally that way – would be the way to go!

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