Post # 1
My very first orientation, I had a couple of guest speakers go way over their given time and ended up behind schedule on my agenda. How do you politely interior someone in the middle of their speech to inform them on time? I know standing up and kind of giving eye contact signals something but sometimes it’s not enough. It is even more awkward if it’s our President or VP at work.
This is second time around, I’ve sent emails and reminders on their time slot and the importance of it included in my announcement to guest speakers.
Also, should I be introducing the next guest speaker in between or is it best to allow them to go up and introduce themselves?
Post # 2
You should coordinate with them ahead of time about a signal for halfway, and then 5/10 minutes, and a 1 minute warning. I would avoid interrupting them unless 100% necessary, just because of how it looks. Before they go on stage to speak, pull them aside and reitierate the timing signals and how much time they have.
You should also be introducing speakers, not leaving it up to them. It looks more professional if done that way. I have partners in my firm who literally will not go on stage until someone has formally introduced them.
Post # 3
- Wedding: September 2015 - Hotel Ballroom
JiminyCricket : Pretty much took the words out of my mouth 🙂
Post # 4
Mlim : Bee above is spot on here! You should definitely introduce each speaker as it also helps your regain control of the room prior to the new person walking on stage to begin.
Another thought is to have time cards and stand in the back of the room. 10 min, 5 min, and 1min – the speaker will be able to see you and no one else in the room is distrubed by you silently holding up a sign remiding the speaker to wrap it up.
Post # 5
Good ideas. Thanks everyone.
Post # 6
Mlim : If it’s a VIP like the president or a corporate officer, people might get a lot of value from what they have to say. Would it be possible to ask them how long they’ll need, and then plan around that rather than giving them a certain amount of time that might not be enough for what they want to say?