how to prepare guests for accommodations

posted 1 week ago in Wedding Related
Post # 2
13930 posts
Honey Beekeeper

Guests are not obligated to stay just because that’s where the wedding is taking place. I’d list a range of options in the area on your website, personally, describing the “homey” charm of the inn. I don’t think you have to specify that there’s no restaurant in the hotel, but you can refer to the fact that there will be a breakfast available on your website or informational email. That tells guests what is available, not what isn’t. 

Most people know that a small historic inn isn’t the same thing as a big chain hotel, so likewise I don’t think you need to spell anything out about sound traveling unless the lack of privacy is really bad or anyone asks you about pros and cons about where to stay. 

Post # 3
1327 posts
Bumble bee
  • Wedding: May 2019

Do you have a wedding website. I’d provide a brief description of the place there, along with a list of local restaurants and bars people may like to try. If you get some pushback z you can always recommend other hotels in the area, but it really should be fine. People will already have entertainment at the wedding and can always watch TV on their devices if they really need it.

Post # 4
2993 posts
Sugar bee
  • Wedding: August 2017

I stayed at an inn like that for a wedding and it was really nice.  We only stayed one night, so the lack of restaurant didn’t matter and we spent all the time either getting ready, attending the wedding and reception, or sleeping.  Are you expecting guests to stay one night?  

Post # 5
9986 posts
Buzzing Beekeeper
  • Wedding: November 1999

I agree with PPs – do you have a website where you could outline this info? I’d appreciate knowing ahead of time so I could download some Netflix shows on my tablet ahead of time just in case I couldn’t sleep! 

Post # 6
211 posts
Helper bee

This is slightly different, but I got married at a farm where there was a house where a bunch of people could stay for free. I offered it to close family and friends by email, but made sure to describe that it’s pretty rustic. I was very detailed and explained that there were shared bathrooms, no TVs, etc so everyone could decide whether they wanted to stay there based on full disclosures. I agree with PP’s that disclosing the details of the accommodations on your wedding website would be a good idea.

Post # 8
1058 posts
Bumble bee

I mean – how secluded is this place? I would assume that on Friday night everyone not going to the Rehearsal Dinner would go out to dinner and then probably a bar after unless you plan/host something on site. I don’t think just because someone is staying at a historic inn means they will be chained to the historic inn. Presumably everyone will have cars to go access whatever modern amentity they want to

Post # 9
27 posts
  • Wedding: August 2020

I don’t think you need to word it in certain terms. If there is a website for the Inn add it to your wedding website and tell your guest to check out the Inn website and what they offer. I went to a wedding that was out of state, pretty much all guest stayed at the same hotel, but we just went into town and found a resturant to eat at the day prior and the morning of had breakfast and explored the area we were in. People will find things to do. Don’t worry so much. And if someone doesn’t go to the website that is one them.

Post # 10
1267 posts
Bumble bee

I agree with pps that the wedding website is the best place for this. I also think that you SHOULD list that there is no restaurant on site, and maybe list a few that are close by. Someone travelling in may expect to be able to grab dinner after they check in, but knowing there isnt a restaurant on site they may choose to stop ahead of time or pick up snacks for the kids, etc. 

As for how to word it on the website, maybe something like:

“Accomodations will be provided at Joe’s inn, [insert link here].

Please note that breakfast is provided for all guests, but there is no restaurant on site. There are many restaurants within a 2 minute drive and a grocery store 5 minutes away should you need anything. “

Or something? But overall, I dont think its a huge deal how you word it, guests will appreciate knowing there are no TVs, no restaurant etc. 

Post # 11
6606 posts
Bee Keeper
  • Wedding: October 2014

Honestly I think if you’re wondering how to “prepare” your guests for your accommodations, your accommodations are too rustic. I would check out the TripAdvisor reviews for the inn and be sure this is where you want to recommend your guests to stay, and look into arranging  a secondary hotel block at a more modern hotel somewhere nearby if at all possible. Then guests who prefer the creature comforts (or the quiet/privacy without the earplugs) will have an option more suitable to their tastes.

Post # 12
382 posts
Helper bee

I think you’re overthinking this…. will everyone be stranded at this Inn? Is it in (or at least nearby) a town with things to do? Will they have cars? Most people don’t book a hotel blindly without looking into it and know if they are coming multiple nights for a one night event they will likely have to find something to do to keep themselves busy the rest of the time. I really think this will be fine!

  • This reply was modified 1 week ago by an0nb33.
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