(Closed) How to seat/feed the vendors?

posted 6 years ago in Etiquette
Post # 3
2158 posts
Buzzing bee
  • Wedding: July 2012

@Alleycat:  I don’t know about the DJ, ours are with the venue and have specified we don’t need to worry about them. But our photographer actually specified in our contract that we need to provide a meal. She said that usually she just gets her food immediately after the head table, and then just eats as quickly as she can. She says it’s better that way anyways,because no one really wants a picture of themselves eating food. 

Post # 4
2254 posts
Buzzing bee
  • Wedding: October 2012

My photographer and videographer have contract clauses stipulating I have to feed them. My DJs are like yours– food is appreciated but not required. From what I understand the vendors will eat at the same time the bride and groom does. They also recommend to place the vendor table near the bride and groom’s so it will be less likely they will miss anything. They should get up when you do. If you’re worried, just ask them to take turns eating with their assistants so there is someone always ready to shoot. As for cost, the only way around what your venue offers is to bring in your own food, which I’m not sure most places allow you to bring outside food in. Sometimes, its a cost you literally have to eat [pun intended =)].

Post # 5
7902 posts
Bumble Beekeeper
  • Wedding: March 2012 - Pelican Grand Beach Resort

Yes, dinner is in addition to the tip. 

I think it’s is really weird that there is no place for them to eat. Mine ate in the back, like in hidingm certainly not out among guests and they didn’t sit down and eat their whole meal in one sitting while the guest ate. 

This sounds so weird to me.

Post # 6
9056 posts
Buzzing Beekeeper
  • Wedding: June 2010

I think our dj just ate in his little booth and our photographer was seated at a table close to the head table and they took turns eating since we had a pair. 

We had a buffet and while there was no vendor rate our venue coordinator was just like.. Well we don’t count too close *wink wink. 

Post # 7
6544 posts
Bee Keeper
  • Wedding: September 2012

Many of the weddings I photograph actually don’t have a table set up for the vendors, sadly. I usually get my food after the bridal party and find a quiet place at the venue to eat. Dinner is the time of the evening where I swap batteries, reorganize my gear, and take a little break. This is because dinner is the time of the evening when the least amount of photographing is done. Most people feel very uncomfortable being photographed while eating.

At more formal weddings, with plated meals, the couple has always set up a table for the vendors and we are served with the guests. I keep my camera with me at the table, and hop up to photograph whenever I see a moment. Again, there is less photographing during dinner. Photos of people eating are very unflattering.

Post # 8
46416 posts
Honey Beekeeper
  • Wedding: November 1999

If you are the customer, it is up to the venue to do what you want. I would simply tell them I wanted a small table for the vendors and where I wanted it placed.

Post # 9
1699 posts
Bumble bee

@julies1949:  Hear, hear! I cannot imagine a that the venue is unfamiliar with this request, or that they routinely refuse it. It sounds to me like they are taking advantage of the bride’s relative inexperience. This is a “tell, don’t ask” situation — and I would tell them that I expect a simple one-course meal for the vendors, too, while I were at it. Professionals do not want to be dallying over appetizers and salad courses when they have a job to do.

Post # 10
2416 posts
Buzzing bee
  • Wedding: September 2012

This is a great topic…my photographer has a clause where he must be fed a hot meal, which I’m totally fine with anyways. But now I’m thinking I should provide a place for him and my other two on-site vendors to eat…hmm..

Post # 11
3618 posts
Sugar bee
  • Wedding: November 2011

@julies1949:  I third this!

For our reception our venue set up a table in the cocktail area for our vendors. We provided everyone a meal on top of a tip. Our vendors ate quickly when entrees were served and as we made our rounds. 

Post # 12
1 posts
  • Wedding: July 2010

I personally think it is very rude to not feed your vendors and I also find it rude to isolate them or feed them something different than your guest….

I had a photographer, videographer and wife, DJ and his wife, and fed then exactly what I fed my guest even giving them the option of chicken vs. steak.

No one wants photos or videos of themselves eating so they shouldn’t be taking many pictures anyway, and the DJ most likely already has dinner music preset…. so seating them a table in together among the guest seems very appropriate to me…

I feel doing it any other way would be treating your vendors as peasants

Post # 13
424 posts
Helper bee
  • Wedding: July 2012

My band, photographer, and planner will all need meals.  They’ll get the regular meal as well, as my venue actually charges full price for a vendor meal–even though they won’t be drinking.

My band actually requested that they be at a table close to the stage.  It’ll make things easy for them.  (They said once they were seated across the room from the stage, it made it hard to make announcements and check speakers and such).

I might sit all the vendors there together, but I’m not sure yet.

Post # 14
878 posts
Busy bee
  • Wedding: August 2012

I have no official experience, however at my mom’s wedding the photographer sat with a table of guests and they had a blast with her!  The DJ sat with another group of guests and ate quickly while a pre-set playlist played.  I find it strange when people want a different menu for their vendors.  Yes, you may be paying more in the end for them, but they are a HUGE part of your wedding – let them enjoy the experience as much as the guests!  That’s only going to enhance their work. 🙂

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