Post # 1
I am getting married at a wilderness resort, and am stuck in how to properly invite people. There will a welcome BBQ and bonfire the night before, the next day people will have full use of the resort, i.e. playing horseshoes, canoeing, hiking, hot-tubbing, etc. The resort only accomodates 40 people while approximately 110 people will be at the wedding! The accomodations cost for the people staying at the resort includes breakfast for 2 days (including a post-wedding brunch). I know that I will have to send out two separate types of wedding invitations. Just don’t know how to create an invite or word it for the 40 people that we hope would come for the 2 days. Help, help, help!
Post # 3
@macwills: I don’t have any advice on wording it, but my Fiance and my family normally use inserts so you can easily take out inserts for the people who aren’t invited to all the events.
Post # 4
I am a little confused- are you booking out the accommodation for 40 people or will they have to do that themselves?
Do all the 110 guests have to travel to the location? How far is the travel for them?
Personally if I got an invite to this and wanted to go I would be ringing up right away to book a room at the resort (so I could just crawl into bed at the end of the evening and not have to worry about driving). It wouldn’t matter to me whether or not you had put an insert with contact details for the resort- I would just ring and book- this is something you might want to consider if you aren’t booking out the accommodation for your sepcial 40 guests.
Post # 5
You will either need to just put different inserts into your formal invitations or send out different invitation mailings for the different events.
I would avoid using terms like VIP or something that desginates one person as being more special than another guest – that will only harbor bad feelings.
I’m doing something similar, we’re having a Welcome reception the night before the wedding and then a Farewell brunch the day afterwards. We just decided to invite everyone in the end because I could not figure out who would get invited to one thing and not the other. Luckily we were able to fit it all into the location and the budget.
I’ve found that no matter how much forethought you put into this, you’re bound to offend at least one person. And someone that you’d really like ot stay at the resort won’t get their act together to make reservations and you’ll be stuck with a family member who you secretly hoped would not be able to make it at all…it’s inevitable and just needs to be embraced.