(Closed) I don't understand who I'm supposed to provide accommodations for.

posted 5 years ago in Etiquette
Post # 3
3053 posts
Sugar bee
  • Wedding: February 2015

I’m not entirely sure if I’m right but I’d block off the max you think you’ll realistically need. How many will likely be staying the night? My cousin did that. A guest doesn’t HAVE to book just because you’ve blocked it off. Any that don’t want to stay will likely find a place nearby themselves, you don’t have to provide that information to them.

Oh, and just because you block it off doesn’t mean you’re paying for them all! Just like, you’ve set some aside in case they need them


Post # 4
2808 posts
Sugar bee
  • Wedding: September 2014

we’re not paying for rooms for people. we have a room block- 15 rooms for 2 nights. we’re also providing a list of alternate hotels in the area to our guests, which will be included with the save the date.

Post # 5
7211 posts
Busy Beekeeper
  • Wedding: October 2015

@AllyCRN:  You reserve a block of rooms for the number of guests you think will want to spend the night (and can afford that hotel). The guests pay for themselves. If you have a hotel that is trying to say you will be charged for any unused rooms, find another hotel.

Reserving a block of rooms is basically just a small courtesy to your guests. You generally get a better rate that way. It does not mean you have to pay and it is by no means required. If it’s stressing you out just put a list of some nearby hotels on your website and move on. No harm! 🙂

Post # 6
4192 posts
Honey bee
  • Wedding: July 2012 - Baltimore Museum of Industry

The reason for the room blocks is to a) give them a reduced rate, and b) make sure there’s a place to stay. And also, if you’re having any sort of after party, guests will usually prefer to stay at that hotel.

Post # 7
46605 posts
Honey Beekeeper
  • Wedding: November 1999

Unless there is some huge event in your city, there is no real need to block rooms. If there is a convention, concert, sports event etc where you anticipate high demand for hotel rooms, it’s nice to ensure some are available for your guests.Most of the rates they give you aren’t even as good as you can get online at the same hotel.

If you do decide to book a block of rooms read the contract carefully so you know what your fiancial obligations are. Some contracts hold you responsible to pay for the rooms if you don’t fill your block.

Personally, I would just put some info on your website or add an insert re suggested nearby hotels at a few different price points. People are used to making their own hotel bookings these days.

Post # 8
881 posts
Busy bee
  • Wedding: March 2014

@AllyCRN:  I disagree with PP we blocked rooms because blocking them gives our guests a $40 per night per room discount. We don’t pay for anything and if we get 15 rooms booked our wedding night suite is free. They just release all unbooked rooms from the block one month before the wedding.


Post # 9
1926 posts
Buzzing bee

Reserving a block of rooms usually gets your guests a discount. That’s how it’s been in my experience. 

Post # 11
5955 posts
Bee Keeper
  • Wedding: April 2013

You don’t pay for rooms for your guests.

I think that the really traditional rules would have you pay for rooms for your bridal party, but I think this is quite uncommon these days.

The roomblock usually goes on a first come first served basis.  

Post # 12
50 posts
Worker bee
  • Wedding: December 2012

@AllyCRN In most cases (99%), guests pay for the rooms. It’s understood that you pay for the wedding, and they pay for the accommodations.

As far as how many to block, it really depends. If you are only looking a few guests coming from out of town (less than 30), then I would start with a courtesy room block of 10 rooms. 

And if you have larger room block, I would consider using the rule of thumb that many use which is to get the total number of out of town guests that you expect will make it and then divide that number by two. Use that number as the number of rooms to block.

Under no circumstances should you sign a contract that has an attrition fee (i.e. you have to pay for unused rooms). THere are always hotels out there that will give you a block of rooms without you having to shell out extra cash.

My sister got married in Manhattan and even she got a courtesy room block at the comfort inn. That goes to show you that you can get a courtesy room block anywhere. THis is the kind of room block where you don’t have to pay a deposit and you dont have to pay for unused rooms. You can google the term courtesy room block or just read this article.

Finally, if you are uncoftable with the idea of blocking rooms, then just take a list of hotels near your venue and post their info on your wedding website. Lastly, if you just want to do something special for fmaily and friends, then consider renting a house from websites like Homeaway or flipkey.

Post # 13
354 posts
Helper bee
  • Wedding: October 2013

What my hotel did was block 20 rooms. When those filled, they blocked 20 more. So I didn’t have to guess how many to block. The guests got a reduced rate and free hot breakfast (usually $20). This was a Holiday Inn, for reference.

Post # 14
1557 posts
Bumble bee
  • Wedding: May 2014

We got 15 rooms for 2 nights (plus the rate extended a couple days before & after that) at the hotel we’re getting married at. They’ve extended the block rate so that we can have more people at that hotel.

We also reserved a block of 10 rooms at a hotel nearby that’s less expensive.

In addition, we reserved blocks at 2 more hotels that are closer to our hotel downtown and at a discounted rate. 

Reasoning behind 4 hotels is that the hotel we have the wedding at was filling up quickly, and it’s a boutique hotel, plus there’s a city-wide sell-out convention that is taking place the Monday after we get married, so we wanted to secure as many possibilities for our guests as we could. 

We do not have any obligation to pay for unbooked rooms, and a month before the wedding, they are released.

We’re inviting 250 guests (190 estimated attending), and at least half of them are coming in from out of town.

The topic ‘I don't understand who I'm supposed to provide accommodations for.’ is closed to new replies.

Find Amazing Vendors