(Closed) I had no idea….

posted 8 years ago in Logistics
Post # 3
Member
493 posts
Helper bee
  • Wedding: October 2010

Are you RESERVING a block of rooms or just getting a discounted rate for a block of rooms?  “Reserving” implies that you guarantee the rooms will be filled (or at least you will pay for them regardless of if they are filled or not).  I think what you want is them to “set aside” a block of rooms at a discounted rate.  But beware.. most hotels will only do this for a certain amount of time, and if their other rooms sell out they will sell rooms from your block unless you formally RESERVE them (which implies that you are paying for the rooms even if someone doesn’t stay in them). 

Post # 4
Member
1315 posts
Bumble bee
  • Wedding: May 2011

Ugh, another headache! Thanks simplifiedbride! Lol.

Are there many hotels near your venue? Would it be a particularly busy weekend in your area? I’d say err on the side of fewer rooms, and make sure your guests have as many options for booking rooms as possible.

Post # 5
Member
2532 posts
Sugar bee
  • Wedding: August 2010

This was the most annoying thing to me too! There are only 2 decent hotels within 10 miles of our venue. And the ones that are a little further are the Motel 6 and one that I have never even  heard of. One of the hotels let us do a block but only of 10 rooms at a time. Once 10 were booked they would open another 10. They gave us a very good discounted rate of $40 off!! However, the other hotel nearby is the Ritz Carlton and they said that in order to block off rooms we would have to prepay (UM NO) and then any rooms not used we would be charged for (NO) AND they didnt give us any reduced rate!!! We decided not to do any sort of deal or block there since it wasnt really available. It was definitely frustrating!

Post # 6
Member
1080 posts
Bumble bee
  • Wedding: March 2010

If you are just getting rooms availible for the guests you should not be paying for them……When we set ours up I asked for a discounted rate for x amount of rooms, they held them under our wedding name until about 2ish weeks before and then they just released the rest. I would inquire if you can do it that way so you don’t have a monsterous cc bill!

Post # 7
Member
2532 posts
Sugar bee
  • Wedding: August 2010

@stlginkgo: actually every hotel is different some do it the easy way where you just make sure the rooms are available and others make you put down a credit card and will charge you for any rooms that are not used

Post # 8
Member
3620 posts
Sugar bee
  • Wedding: September 2010

Our hotel set up a “courtesy block” where we requested 20 rooms be set aside at the group rate, but if they’re not booked by one month before our wedding, the remaining rooms go back into the “general population” of rooms, as you outlined in your original post. However, I can’t seem to get a straight answer out of anyone at the hotel as to how many rooms need to be booked before we get our room free!? I’ve asked for a copy of our contract (which we never signed) and a list of who has booked so far, and NOTHING!

Post # 9
Member
153 posts
Blushing bee
  • Wedding: October 2010

Oh I agree. I really didn’t expect it to be so difficult. I actually just went through the corporate office of a hotel chain. They spoke better english and understood what I was trying to do. I went through many phone calls and meetings before finding a place that I was satisfied with. I absolutely refused to be responsible financially for unbooked rooms.

Post # 10
Member
3219 posts
Sugar bee
  • Wedding: November 2010

We are not doing a room block- Our hotel doesnt give the option to re-open rooms. If we dont have 8 out of 10 filled we have to pay for them

Post # 11
Member
3709 posts
Sugar bee
  • Wedding: May 2011

The hotel I blocked off for my sister didn’t charge to block the rooms, but they gave us a ridiculously early cut-off date. Guests had to have the rooms bookbed by July 18th for her September 18th wedding in order to get the negotiated rate. After that, the remaining rooms rolled back into the regular rate and general availability.

In the hotel’s defense…it is on the beach (Norfolk, VA) and I am sure there are going to be a lot of people wanting rooms to enjoy the last bit of summer. I can’t complain too much though b/c they gave us an awesome rate.

Post # 12
Member
2634 posts
Sugar bee

We were able to do a courtesy block as well, and thankfully I had a pretty good experience with it.  The only sucky thing is that our “blocks” expire on 8/17 and we’re not sure who is going to need them (RSVP’s not even due til 8/25).

Post # 13
Member
3709 posts
Sugar bee
  • Wedding: May 2011

@SanDiegoAli: You have the same wedding date as my sister. I sent her invites out ridiculously early b/c the block expired so fast. The good thing about it though…is that we were able to call and find out how many rooms were booked under her wedding and estimate the number of guests in advance. Her RSVP cut-off date is 8/18.

Post # 15
Member
1079 posts
Bumble bee
  • Wedding: August 2010

What you describe is exactly what we did (call hotel, block rooms for free, rooms open for others 4 weeks before the wedding). We absolutely did not prepay for rooms or guarantee they would be booked in any way. I would just try to get people to book early at the regular rate before the hotel fills.

Post # 16
Member
11325 posts
Sugar Beekeeper
  • Wedding: February 2011

Ask your venue for ideas? We found two hotels that will block rooms with no obligation on our part. If no one books, we dont pay a penny. 

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