Post # 1
Hello everyone! This is my first post on here, even though I’ve been surfing for quite a while. My story goes like this…
I wasn’t much of a dater and decided to try the online thing last year around this time. I met someone, we talked on the phone, and discovered we both knew some of the same people even though we have never lived in the same town. I’m from Amarillo and he’s from Louisiana but lives in Odessa. Anyway, we hit it off, and I moved to Odessa to live with my grandmother so that we could really see where it would go. I guess it went well, because he proposed to me on my birthday. So now I have a wedding to plan!
I was hoping to have some advice about how much time it takes to set up a wedding. I booked my ceremony/reception at Winfrey Point on White Rock Lake in Dallas, because we thought it would be a great in-between meeting place for both of our families. It was all booked up for Saturdays in the summer, but we chose to do a Sunday afternoon wedding.
Since we decided to do that, I was wondering if anyone had any advice about set up times. We booked the place from 8am to 6pm, and I would like to have the wedding outside right at noon. For the reception, I had this idea to do “upscale backyard affair” with a gourmet burger bar and fancier versions of things you would eat at a cookout. The problem with that is the time.
Will I have enough time to set everything up in just four hours? I was thinking of hiring some people to do the set up, but I just don’t know if I am being realistic at all. If it’s not enough time, I will have to move the ceremony back to 1 or 2, and I am afraid it will be too hot outside to do it there, and then my food idea won’t be feasible either. 2:30 is too weird of a time to offer real food, in my opinion. Any thoughts?
Post # 3
@lefowler83: Do you have enough family/friends to help? Or enough money to hire it out? That would be best. You don’t want to have to worry about it on your wedding day!
Post # 4
@creativeplannertobee: I definitely plan on hiring out, but I was just wondering if 3 or 4 hours is crazy to set up, or if it could be done pretty quickly. I would have to rent chairs to put on the lawn, and I haven’t really thought much about decorations for the lawn, but I could do it simply enough. I guess we could focus mostly on the reception inside, but just set up the lawn in a couple of hours. I guess I just need to think/type out loud!
Post # 5
Oh my goodness, it will be SO hot at noon in the middle of July outside. How long will your ceremony be? I think if you hire people, the timing will be totally fine. I just worry that your guests will absolutely melt, let alone you in the dress!
Post # 6
- Wedding: March 2011 - Samuel Lynne Galleries and Marc Events
As far as set-up time, 3-4 hours is definitely enough time if you hire out for it. But, I was going to say the same thing as Miss Peanut about the heat. I would definitely worry about your guests being outside for a mid-day, July wedding. Even though the ceremony won’t be all that long, they will arrive early, and could be out in the sun for nearly an hour. The summers in Dallas can be really miserable and at noon, the sun is going to be directly overhead.
I would also check with the venue about their cleaning policy to see if they do a professional cleaning between events (floors, bathrooms, etc.) or if they just rely on the people booking the space to clean up after themselves. If that’s the case, you would be at the mercy of the folks who had an event there the night before, and if they didn’t do a thorough cleaning for whatever reason, 3-4 hours would be tight, unless you hired a service to come in and clean.
Post # 7
What if we use the porch area as a refreshment/reception for when guests arrive? Then we direct everyone outside for the ceremony, and then back inside right after the ceremony is over? I know it sounds silly, but you know what it’s like when you have this vision of you wedding. You unscathingly adhere to what it is that you want! I want it outside, under a tree, and I wish it would be at sunset, but I can give that up as long as it’s outside. Thoughts?
Post # 8
I completely understand having a vision, trust me! But if you have your heart set on an outdoor wedding, I have to encourage you to change the date. Texas summers are absolutely brutal, I would go work out at 6 in the morning this summer and it was already 85-90 degrees some days when I finished at 7. If I were a guest, I probably would not pay attention to your ceremony at all, I would be grumbling at how insanely hot it was and just wishing they would hurry up and get it over with! I’m sorry, I know this isn’t what you want to hear. 🙁
Post # 9
If you’re planning an outdoor ceremony in July, I would think 10am is the latest you’d want to do it based on the heat. You’d also want to pay attention to the orientation of the ceremony chairs and make sure they’re not facing the rising sun. If you used the screened-in area before the ceremony to offer cold drinks and had fans for the programs, that would be really nice for your guests. Is there a way that you could pay to have access to the venue before 8am? If you have reliable people taking care of things and if setup could start at 6am, I think everything could be ready for guests to start arriving for a 10am ceremony. You would need a planner/coordinator and a really detailed plan, though.
Have you thought about doing the ceremony at a church in the area and having the reception only at Winfrey Point so there’s no outdoor setup required? Then the reception could start later in the day and you’d have less setup stress to worry about. I have had several friends get married at local churches and then everyone headed to Winfrey Point for the reception after.