(Closed) If you ARE doing gift bags….

posted 8 years ago in Etiquette
Post # 3
Member
1207 posts
Bumble bee
  • Wedding: December 2009

Are you having a block of rooms set up at the hotels in the area?  If so, then you should know which hotels they are staying at.  If not, you can always give away at rehearsal dinner or something.

Post # 4
Member
605 posts
Busy bee
  • Wedding: March 2010 - Ritz-Carlton, Half Moon Bay

like otb suggested, i have room blocks at 2 hotels and will ask the hotels for a list of the reservations in advance.  if people are staying at places besides those, they’re not getting gift bags. ha! i know that sounds harsh, but in the city we’re getting married the hotels at which we have room blocks are the obvious choices and i don’t think people will be staying at other places.

we will drop off the correct number of bags the day before the wedding.

i have also seen people put a line on their rsvp card for people to write down where they will be staying (which makes more sense if you don’t have room blocks or if there is a wide range of places for people to stay).

exciting! what are you thinking of putting in the bags?

Post # 5
Member
408 posts
Helper bee
  • Wedding: April 2010

I agree with misspug and we are doing the same….we have room blocks at 3 hotels; one (the westin) actually allows us to track reservations online so super easy to see who books there….the others will provide a list! No for guests that chose to stay someplace else, tough luck…lol

Post # 7
Member
2015 posts
Buzzing bee
  • Wedding: August 2009

I did Out of Town bags, and we had guests staying at like four different hotels. It sucked. BUT, since we had a small-ish guest list (73), we simply called up everyone and asked. We called/e-mailed our own guests, and gave our mom’s the rest. On our reply card, we also had a spot that asked guests where they were staying.

To sound not-neurotic, we phrased it like, “We’ll have a little something for you upon your arrival, so kindly inform us of your hotel selection before [date].”

We didn’t rely on the hotel lists from the hotels themselves. So many of our guests didn’t mention our room block when they booked (because they would book online via a cheaper site with a better rate). So we had to do it the hard way. It was worth it though!

Post # 8
Member
751 posts
Busy bee
  • Wedding: May 2010

Be sure to negotiate the minimum night stay –  I am getting married in a small mountain town and they waived the minimum for anyone in our room block.  It’s worth asking.

We asked for people’s email addresses on their rsvp card.  My Fiance will send out an email to everyone asking where people are staying.  Hopefully, they all take our advice and use the room block, but otherwise FI’s parents will deliver them for us.  They also have the option of handing them out at the family picnic the day before the wedding.  

If people miss out, it won’t be for lack of trying!   

Post # 9
Member
2342 posts
Buzzing bee
  • Wedding: May 2010

We’re having Out of Town bags for our Destination Wedding wedding.  On our rsvp cards we asked the guests which hotel they are staying at and date they were arriving to Aruba.  Most of our guests will be stayin at the same hotel and the others that are not will be getting the Out of Town bags at our welcome/rehearsal dinner.

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