Post # 1
I was curious about how far in advance contracted hotel block reservations are being cut off for most folks. I know it depends on a bunch of different factors and that one hotel might offer one contract to one party, and another contract to others.
I’m trying to organize an event that requires a small hotel block for a Saturday night in July, and finding pretty much every decent hotel in my destination city is sold out (even for one room). I cannot believe that every hotel in Baltimore is sold out on a weekend night when there’s no major event in town (that I know of), and I’m guessing some of them are going to open up once wedding blocks start passing their cut-off dates. I’m trying to figure out roughly when I should give up and choose another city.
If you’d like to add roughly how many rooms were in the block, that’s a nice detail but I’m happy if you’d just do my poll of how many weeks!
Post # 3
Ours was one month ahead (Feb 29 for Mar 31 wedding), so I picked 4-6 weeks.
Post # 4
My guests have until October 15th and our wedding is November 3rd.
Post # 5
Bump. Thanks for the responses so far! Just looking for a few more numbers!
Post # 6
Our wedding is July 1st. The room block we booked opens back up June 8th.
Post # 7
May 27th was the last day for our June 23rd wedding. That annoyed me, but I guess I understand!
Post # 8
my wedding is June 30th and room block is held though June 9th. We started w/ 20 blocked off rooms and that increased to 30.. and that number is going to need to increase again w/ many of my guest not booking yet
Post # 9
Our cutoff was 2 weeks prior to wedding. We had 40 rooms. We still had guest who hadn’t booked their room 1 week prior & the hotel offered the discounted rate to them. It might of helped that we sold out their hotel for 4 nights.
Post # 10
Mine was 30 days. My wedding was May 12, and my block ended April 11th.
Post # 11
@fishbone: I had 2 room blocks in Baltimore and both released rooms at 1 month prior. Have you asked the hotels if there is a conference that weekend? I couldn’t book the hotel I wanted on a Saturday in November because there was a big conference in town. Are you calling the hotels directly or calling the group sales office For the larger chains like Marriott?
Post # 12
I have been calling the group sales offices directly, mainly Baltimore Hilton, Hilton Garden Inn, and one of the Preferred groups. They will not tell me the nature of the bookings they have but I checked the Baltimore City Chamber of Commerce website where they usually list conventions, and there’s nothing. I’ll keep my fingers crossed— we have a block in another city but would really like to relocate. Just a question of if the rooms open up before our courtesy block elsewhere goes to live bookings.
Post # 13
@fishbone: Have you tried calling the Marriott group sales office – 301-820-6237? Also, the franchised hotels don’t book through the group sales offices, so I had to contact the Courtyard in Harbor East directly.
Post # 14
One month before the wedding