Post # 1
I have more people than i imagined would actually attend my “at home” BBQ reception this saturday. the estimate now is that there will be about 55 people! How do i figure out how much food and alcohol to get???
i have some friends helping me out. my mom is getting hot dogs and hamburgers and buns. DH’s parents are getting pizza and another friend is also bringing a different kind of pizza.
i have myself 2 bottles of wine, and at least another 2 – 3 coming.
we are also getting a case of beer.
i have another friend bringing salad.
another friend cooking some kind of main dish, but i dont know what yet or how much she is bringing.
a couple more friends bringing chips and soda.
So tomorrow i basically have to go shopping to fill in the rest – but how do i decide how much to buy!
how many 2 litre bottles of soda do i get?
how many bags of chips do i get?
what other little appetizer type foods do you expect at a BBQ?
i need help figuring this out as i have never planned a party for this many people before!!!!
how many more bottles of wine should i get? i am also thinking of a get a big bottle of rum and some juice – how much juice should i buy??
Post # 3
Re alcohol – here are the guidelines I found online for 100 people – you could just half for 50. However, keep in mind that if your guests are drinkers, you may need more and if they aren’t you may need less. Also – keep in mind the time length of your reception along with whether it is an afternoon or evening reception (people drink more in the evenings):
Here are some general guidelines for a suggested amount of alcohol based upon 100 guests:
9 Total Cases
* 3 Domestic cases
* 3 Imported cases
* 3 Light cases
5-8 Total Cases
* 3-4 Chardonnay cases
* 1-2 White Zinfandel cases
* 1-2 Cabernet Sauvignon cases
* 1-2 cases
* 5 liters vodka
* 3 liters gin
* 2 liters rum
* 2 liters scotch
* 2 liters bourbon
* 750ml vermouth
* 3 liters kahlua
Others to Consider (1 liter of each)
* Bailey’s Irish Cream
* Grand Marnier
If you are responsible for setting up the entire bar,
be sure to include the following:
* Lime juice
* Lemon mix
* Orange juice
* Cranberry juice
* Soda water
* Tonic water
* Coke, diet coke
* Seven up, ginger ale
* Cocktail stirrers
* Coolers for beer, etc
Post # 4
Everything will be ok!!!!
I love veggies at bbqs. So maybe get 2 tubs of sour cream and onion mix and prep them the night before and keep them in the fridge.
Get some pre-cut veggies (I love costco for that stuff).
Also, potato salad/macaroni salad is always a win at bbqs (and affordable).
Post # 4
I was going to say you should go out and get some potato and macaroni salad and some stuff like that. Probably another 3 bottles of wine, and another 2 cases or so of beer.
Post # 5
Also, maybe a meat tray and a cheese/cracker tray!
Then buy yourself jars of mini pickles, olives, pickled veggies and peppers.
And remember…. KISS… keep it simple silly 😛
Post # 6
With 55 people, if most of your guests drink beer, I would consider just getting a keg (or a pony keg, which is about half the size). One case of beer is not going to be enough. The drink calculator that was posted above sounds pretty accurate.
You also definitely need a lot more wine; during a party, two people can drink a bottle on their own easily. If it is hot out, figure on guests who are not having alcohol drinking 2 cups of soda or juice per hour, and base how much you buy on that. It’s better to buy too much than not enough–it takes a long time for soda and wine to go bad if they are unopened! Just make sure that people don’t open bottles until the last bottle is empty.
I would also recommend buying 3-4 cases of bottled water, especially if it is going to be warm out. And don’t forget to buy a lot of ice that morning! I feel like I never buy enough ice, and always have to send my husband out to get more. You’ll want to buy 2-3x as many plastic cups as you have guests. People put them down and lose track of them, or they change what they are drinking and want a new cup.
For food, you want to be sure that no one feels like there wasn’t enough. I would buy at least 50 hot dogs, and probably 40 or so burgers. Keep them in the fridge and bring them out in batches of 15 or so to cook, and that way you can freeze leftovers after the party. Have a few bottles of ketchup and stuff so people don’t end up in a condiments line that never moves. For chips, I would say one bag for every 6-8 people (chips don’t go bad quickly, so err on the side of too many).
Post # 7
thanks for all the suggestions, its very helpful!! i totally didn;t think of potato and macaroni salads!!! i am totally gonna buy a bunch of those. and i can boxes of wine instead bottles! cheaper!
keep the ideas coming, its greatly appreciated bees!
Post # 8
In my classes at culinary school, they always recommend that you figure 1 pound of food per person for buffets.
Post # 9
I always figure 1/2 meat per person, so 2 hamburgers, 2 hot dogs or 1 each. We did make your own sandwiches and got two trays of meat and one of cheese. We also had chips/dip, cheese crackers, fruit, and veggies.
We had 36 people total (including us) at our backyard wedding and we ended up (i think) with 18 bottles of wine, I believe, and had to buy 2-3 more. We also bought 2 cases of different beers, and about 1 case actually went.