(Closed) i’m freaking out about not having enough food!!

posted 7 years ago in Reception
Post # 3
340 posts
Helper bee
  • Wedding: September 2010

Re alcohol – here are the guidelines I found online for 100 people – you could just half for 50. However, keep in mind that if your guests are drinkers, you may need more and if they aren’t you may need less. Also – keep in mind the time length of your reception along with whether it is an afternoon or evening reception (people drink more in the evenings):

Here are some general guidelines for a suggested amount of alcohol based upon 100 guests:

9 Total Cases

* 3 Domestic cases
* 3 Imported cases
* 3 Light cases

5-8 Total Cases

* 3-4 Chardonnay cases
* 1-2 White Zinfandel cases
* 1-2 Cabernet Sauvignon cases

* 1-2 cases
Hard liquor

* 5 liters vodka
* 3 liters gin
* 2 liters rum
* 2 liters scotch
* 2 liters bourbon
* 750ml vermouth
* 3 liters kahlua
Others to Consider (1 liter of each)

* Bailey’s Irish Cream
* Grand Marnier
* Amaretto
* Sambuca
* Brandy
* Frangelico
* Chambord
If you are responsible for setting up the entire bar,
be sure to include the following:

* Ice
* Milk
* Glassware
* Lemons
* Limes
* Cherries
* Olives
* Lime juice
* Lemon mix
* Orange juice
* Cranberry juice
* Soda water
* Tonic water
* Coke, diet coke
* Seven up, ginger ale
* Straws
* Cocktail stirrers
* Coolers for beer, etc

Post # 4
2512 posts
Sugar bee
  • Wedding: August 2011

Everything will be ok!!!!


I love veggies at bbqs. So maybe get 2 tubs of sour cream and onion mix and prep them the night before and keep them in the fridge.

Get some pre-cut veggies (I love costco for that stuff). 

Also, potato salad/macaroni salad is always a win at bbqs (and affordable). 

Post # 4
3572 posts
Sugar bee
  • Wedding: September 2011

I was going to say you should go out and get some potato and macaroni salad and some stuff like that.  Probably another 3 bottles of wine, and another 2 cases or so of beer. 

Post # 5
2512 posts
Sugar bee
  • Wedding: August 2011

Also, maybe a meat tray and a cheese/cracker tray!

Then buy yourself jars of mini pickles, olives, pickled veggies and peppers. 

And remember…. KISS… keep it simple silly 😛 

Post # 6
916 posts
Busy bee
  • Wedding: April 2011

With 55 people, if most of your guests drink beer, I would consider just getting a keg (or a pony keg, which is about half the size). One case of beer is not going to be enough.  The drink calculator that was posted above sounds pretty accurate. 

You also definitely need a lot more wine; during a party, two people can drink a bottle on their own easily.  If it is hot out, figure on guests who are not having alcohol drinking 2 cups of soda or juice per hour, and base how much you buy on that. It’s better to buy too much than not enough–it takes a long time for soda and wine to go bad if they are unopened! Just make sure that people don’t open bottles until the last bottle is empty. 

I would also recommend buying 3-4 cases of bottled water, especially if it is going to be warm out. And don’t forget to buy a lot of ice that morning! I feel like I never buy enough ice, and always have to send my husband out to get more.  You’ll want to buy 2-3x as many plastic cups as you have guests. People put them down and lose track of them, or they change what they are drinking and want a new cup. 

For food, you want to be sure that no one feels like there wasn’t enough.  I would buy at least 50 hot dogs, and probably 40 or so burgers. Keep them in the fridge and bring them out in batches of 15 or so to cook, and that way you can freeze leftovers after the party.  Have a few bottles of ketchup and stuff so people don’t end up in a condiments line that never moves.  For chips, I would say one bag for every 6-8 people (chips don’t go bad quickly, so err on the side of too many). 

Post # 8
1227 posts
Bumble bee
  • Wedding: October 2011

In my classes at culinary school, they always recommend that you figure 1 pound of food per person for buffets.

Post # 9
963 posts
Busy bee
  • Wedding: April 2011

I always figure 1/2 meat per person, so 2 hamburgers, 2 hot dogs or 1 each.  We did make your own sandwiches and got two trays of meat and one of cheese.  We also had chips/dip, cheese crackers, fruit, and veggies.

We had 36 people total (including us) at our backyard wedding and we ended up (i think) with 18 bottles of wine, I believe, and had to buy 2-3 more.  We also bought 2 cases of different beers, and about 1 case actually went.

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