(Closed) Invitation timeline-what is it really?

posted 8 years ago in Paper
Post # 3
1001 posts
Bumble bee
  • Wedding: May 2010

When do you have to give your final count to the caterer?  You need to give yourself enough time to call anyone who does not RSVP.  May 1st seems a little early to me, but we only have to give our final count two weeks prior. 

I don’t know about calligraphy, I’d call and ask them how long they take on average.  You should send out the invitations 6-8 weeks before the wedding (8 if you did not do save the dates), and give your guests a month to reply.

In my case, my wedding is May 30th, I am planning on having them in the mail on March 30th, and my RSVP by date is April 30th.

You should be okay if you send them out by mid-April!

Post # 4
1135 posts
Bumble bee
  • Wedding: June 2010

Yeah, best to work backwards. I’m giving myself two weeks to round up RSVPs before we need to give the final headcount to the caterer. My RSVPs are due June 5. I’m giving my guests 5 weeks between my mailing the invites and the day the RSVPs are due. It’s my goal to have them in the mail by the last week of April. I’m not doing calligraphy though, I’m just labeling them myself. So you’ll need to work backward on that too – however long your calligrapher needs, make sure you’ll get your invites back (and then some) in time to send them out. I’d make sure you get the invites back from the calligrapher at least a week before you need to send them out, so you aren’t having to send them out immediately after the calligrapher is finished. Better early than late.

Good luck!

Post # 5
1523 posts
Bumble bee
  • Wedding: September 2010

I would check when your caterer needs their final head count! My caterer needs their final head count 10 days before the wedding date so our RSVP date is August 5th (a month before the wedding). I figure with a month I will let RSVPs trickle in for an extra week and then start calling people.

Post # 6
3762 posts
Honey bee
  • Wedding: May 2010

Our wedding is June 5th and I was hoping to ask for the responses to be returned by May 10th.  We have to have our headcount 2 weeks prior to the caterer. 

Post # 7
306 posts
Helper bee
  • Wedding: July 2010

I’m not 100% sure I have this right, but my plan so far is to send them out in early May, with an RSVP of June 10, for our July 9 wedding. We did send save-the-dates, but I’m always worried about summer things, since people’s calendars seem to fill up so quickly. 

Post # 8
9056 posts
Buzzing Beekeeper
  • Wedding: June 2010

@ebs1123 – you’re the first other July 9 bride I’ve seen!

We have to provide our venue with first and last names of every person (including vendors) that’s coming into the garden three weeks prior to the wedding, so I’ve asked for RSVP’s to come in by May 25.  Early, I know, but I plan on hand delivering most of them when I see my family at Easter, so I think it will be ok.

Post # 9
88 posts
Worker bee
  • Wedding: April 2010

Yay for July 9th!! Great day 🙂  I send out invites Feb 10th… RSVP by was March 20.  Wedding is April 10.  Our final count is due the monday before the wedding.  I think it really depends on when your counts are due and how much time you will need to have the caligrapher complete them.  From what I have heard it takes about 2 weeks (at the most if they are busy).  I would call them and ask what their turn around time is.

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