Post # 1
I am not going to lie. I am rather horrible when it comes to budgeting, numbers, anything math related really. I think my brain shuts down. This is where I need your help…
We have a very large family and plan on inviting around 300 guests. (good golly I hope to get some rsvps with NO. That sounds bad, but budget wise it would be oh so GOOD)
My question is, how many invites do I order for that many people? I have heard of brides miscalculating and am scared to pull the trigger on my invite order!
Post # 3
@Randi Aud: Have you gotten your list together? That is the only way that you’ll know how many to order.
I used an index card system. Each household got an index card. I put the last name at the top left corner. The way it would be addressed (formal name, address, and contact number) in the middle of the card. I assigned each a number (top right corner). This number will tell you roughly how many to rder. Always order a few extra, for mistakes or people that you forget about later (or family wants to add). Also, one for you to keep.
I included how many people were invited total from that address. This will help with head count.
When people RSVP ‘no’ I moved them to the back of the card box, in their own section.
It also was used for when sendng out thank you cards and keeping up with the gift that they gave (on the back).
Post # 4
300?? You can easily invite 380 and expect 200. (about 80% will show). I know when other brides told me this, I still freaked out (simply because we thought that everyone we invited was coming based on conversation! Its like the “wedding of the centry” for some of these ppl) lol
But, we wanted to really keep 100, (maybe 120 pushing it) and we sent out 150 invites and I was freaking!!!!!!
RSVP date is done for tomorrow – I am downright surprised at how many ppl are unable to make it (really!) Not upset by any means, just surprised. (and you will be too I’m sure). As of right now, I have 91 RSVPs so far and expect another 10 or 15. So, we’re looking at 115? There ya go! Good luck!
Post # 5
Make your guest list.
Put people who live in the same household on the same line.
I.e. Mr & Mrs. Smith
Have a “quantity” column on your list spreadsheet so you can put the number of guests in that column.
The number of rows you have are the number of invitations you need, the sum of the quantity column is the number of guests you are inviting.
Order extra invites just to be safe.
Post # 6
@KatNYC2011: yes, this is what i’m doing too! makes it so much easier to see a) how many people total, and b) how many invites.
in terms of extras, i will definitely be throwing extras in there when i order, so be sure to factor in some more (for errors, adding people last-minute, one for yourself, etc., as others have mentioned)
Post # 7
wow, I misread everything!!! Let’s try again.
Is everyone allowed to bring a guest? Remember, everything is by 2 (and invites are usually sold in packs of 25). So, I would figure 300 divided by 2 (150) and keep in mind those single ppl. So, I would do 200 to be safe .. you’ll never know how many extras you’ll need afterwards!
Sorry, for the misreading!
Post # 8
no worries nhm1313…I think I kinda worded it funny as well (see problems with numbers)
I meant to say that we EXPECT about 300 total, not that we are sending out 300 invites 🙂
Most people will be able to bring a guest or their families.
I was leaning towards about 150-200 (200 to be safe) so all of this help makes me feel better about my guestimate!
Post # 9
@Randi Aud: Just put together the list in a spreadsheet so you don’t have to guess! That way you can also keep track of who invites were sent to, who responded, what gifts were received, if thank you notes were sent, etc all from the same list.
AND you have your Holiday Card list for the coming years.