(Closed) Is a Day-of-Coordinator Needed?

posted 9 years ago in Beehive
Post # 3
Member
765 posts
Busy bee
  • Wedding: November 2008

I would definitely hire a DOC if you can swing it in your budget.

I have a strong events background and I thought I would have been just fine on our wedding day but my mom forced me to get one.  So glad I did.  It was nice to not have to worry about a thing that day.  She took over all vendor communication so if there were any mishaps, I still don’t know.

If you can’t afford it, you could ask a very organized friend to help you out.

You may be able to find a DOC starting out on the WB classifieds or on your local Craiglist.

HTH!

Post # 4
Member
928 posts
Busy bee
  • Wedding: June 2011

YES GET ONE!

doc are actually not that expensive, even for good ones. and yes, youre spending a little bit of money that could go somewhere else but you are paying someone to take the stress off of you and your family members who would otherwise be trying to control and oversee everthing.

we learned very quickly from just throwing my family’s side engagement party that extra help was needed because both me and my mom spent a lot of the time making sure things went smoothly, tracking down people to fix things/get more of, setting up, talking to vendors and it really wasnt worth it. between entertaining guests and running the show, my mom and i barely had time to eat a bite and really relax and cut back with the guests. dont get me wrong, i had a blast but it would have been so much easier to have had someone other than us or a guest to handle all the details so that we could just focus on the party and our guests.

there will so many things to do on your wedding day concerning the details and things that will continue throughout the day that need to be handled and why should you or a family need to take on that extra responsibility and stress.

this is your wedding day, you need to enjoy every second of it and not worry about anything else, especially concerning details! it is so worth it!

Post # 5
Member
2000 posts
Buzzing bee
  • Wedding: July 2009

If you decide you can’t afford a professional DOC, I would def. suggesting thinking about whether you have a detail-oriented close friend or acquaintance who would be willing to do DOC duties. I’m in the home stretch for the wedding and just realized a few weeks ago that there’s no way I can pull it off without someone overseeing setup and teardown at the venue. DO IT!

Post # 6
Member
735 posts
Busy bee
  • Wedding: January 2009

Who is running the rehersal? Maybe have a responsible person there to take notes and help witht he timing of the ceremony? Our church provided someone for the ceremony, and it was a huge help. Definitely ask your minister if they know someone who can do it. that being said, I’m sure it will be fine DOC or not, there are plenty of weddings that have gone on perfectly fine without paying for someone to time the distance between your BMs walking down the aisle. Just make sure everyone takes the rehearsal seriously.

The DJ and caterer took care of the reception, I gave them a timeline and they worked together… IMO making sure things run smoothly and on time is a part of their job, no coordinator needed. (most of the DJs and Caterers I interviewed agreed)

Post # 8
Member
74 posts
Worker bee
  • Wedding: October 2008

It definitely depends on your location (doesn’t everything?) I am just starting out in the Boston Area providing DOC services and there is a range anywhere from 500-1500 dollars for Day of Coordination Services in my area and the amount of services that you receive for DOC also varies significantly. 

I think the most important thing to look for is the amount of hours you are receieving from a Coordinator, whether or not there will be an assistant and also a list of specific tasks that MUST be completed. I suggest spelling those out in the contract if possible (but thats the lawyer inside the coordinator speaking). It sounds like your wedding could really benefit from a DOC, but even brides who have receptions with corrdinators can benefit. 

Post # 9
Member
1246 posts
Bumble bee
  • Wedding: June 2009

We had a DOC and her assistant and they were absolutely the best money we spent for the wedding. They did SO many things behind the scenes that I was totally unaware of: taking care of all the bouquets, putting gifts and leftover food in peoples’ cars, convincing our photographers to stay a few extra minutes to capture our grand exit, rescuing the menus when the wind started to blow off the tables, fluffing my gown and veil right behind me (and I had no idea!), managing my family — all of this in addition to confirming vendors the week before. We didn’t worry about a single thing and just got to enjoy the party, as did all of our family and friends. I highly highly recommend getting one.

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