(Closed) Is an outdoor reception too big a risk?

posted 6 years ago in Reception
  • poll: Do you think its a better idea to have a unique outdoor event or be safer at a function hall/hotel?
    outdoor : (22 votes)
    73 %
    function hall/ hotel : (8 votes)
    27 %
  • Post # 4
    Member
    4803 posts
    Honey bee
    • Wedding: September 2011

    I would definitely not do it without a plan B – my SIL’s wedding ended hours early because it started raining, and the rain blew right into the tent since there were no walls on it or anything, and the dance floor and band’s equipment was all outside uncovered.

    Post # 5
    Member
    248 posts
    Helper bee
    • Wedding: March 2013

    I am having an outdoor reception in the yard of a family memers’ lovely home. My mom discouraged the outdoor idea. She was really great about it though. This is what she said to me: ‘I, personally would not want to have an outdoor reception because I would be so crushed if it rained. However, you may not feel that way. So, you should ask yourself how would you react IF it rained on that day versus if it didn’t.’

    Not that this should change how you feel any but I thought I’d let you know why I chose to go for it.

    I think rain is beautiful. I think playing in the rain is one of the most underrated things to do on a whim. One thing my Fiance has taught me already is that you should really embrace everything even if it isn’t the way you planned in your mind. We are definitely being cautious because while I may think playing in the rain is fun, the majority of my guests probably won’t. We are putting down a deposit for a tent in case it rains. If there is a certain percantage of rain, they’ll come put the tent up the day before. If there is no rain in sight, there will be no tent in sight.

    In your case, since there is a pavillion maybe you would want to consider contacting an event rental company to see if they could put rain-proof walls on the tent to avoid the situation  @Wonderstruck witnessed. Because I’m pretty sure not even rain-lovers would want that.

    Post # 7
    Member
    3886 posts
    Honey bee
    • Wedding: September 2011

    My ceremony is outdoors, on the roofdeck of a boat, and I’m a little nervous about rain and extreme heat, but we’re making a solid Plan B, and including a cutoff time for making the decision on Plan A or Plan B.  If your venue is such that you can make a reasonable Plan B (i.e. still enough space for everyone) and implement it fairly quickly, then there’s no reason you shouldn’t go with an outdoor reception. 

    I would pay careful attention to details like glassware vs plasticware (obviously a glass is more likely to break if it’s dropped on a stone patio than on a carpet), weight of certain items (will the tablecloths have enough to hold them down if it’s windy), are bugs a factor (you’ll need serving dishes or food prep area that is fly-proof and bug-proof, plus some sort of ant/mosquito clearing plan), shade/cooling (you’ll have folks all dressed up, some very young, some very old, all of whom will need to have somewhere to stay cool even if it’s not hot but just very sunny). You may also want to stash some small tubes of sunscreen, insect repellant, and calomine for folks who aren’t prepared for being outside for a few hours. And there will be the question of bathrooms, poison ivy, and critter control.

    There really is no reason not to do it; you just have to plan for a few more details than with an indoor event.

    Post # 8
    Member
    248 posts
    Helper bee
    • Wedding: March 2013

    @Sassafraskate:  I feel the exact same way! Good luck with everything, I hope the event rental place can do something for you!

    Post # 9
    Member
    878 posts
    Busy bee
    • Wedding: July 2012

    Well these past few weeks have had some really hot 80 degree plus days. I would consider the possibility of extremely hot weather. It will not be pleasant if it is extremely hot and humid. I checked out some outdoor venues but decided against them because of this. If you really want this outdoor venue I would suggest having it in a colder month like march or sep/oct. Either that or find a venue that has AC. It’s just not pleasant to be dressed up adn sweating.

    You could possibly consider my venue – the gloucester elks- reasonable price, ocean view AND AC! I know their preferred caterers offer clambakes.

    Post # 10
    Member
    9917 posts
    Buzzing Beekeeper
    • Wedding: June 2013

    I would call tent rental companies and ask if they can put “walls” on that pavilion on a moment’s notice.  I am having my ceremony and reception outside (late June, Portsmouth NH) and my tent place is providing one tent for the reception.  The guy told me that if it rains that day, we can either book another tent and put it up if we need to, or move things around and have the ceremony in the reception tent.  Finding a company that can be flexible with you is key!

    Post # 11
    Member
    853 posts
    Busy bee

    I think if you can get walls and heat lamps in case the worst happens, then go for it! I love outdoor weddings. I just would never do one without a solid backup plan.

    Post # 12
    Member
    5428 posts
    Bee Keeper

    @peachacid:  I would call tent rental companies and ask if they can put “walls” on that pavilion on a moment’s notice. 

    That is what I was going to suggest! I would love to have the ceremony in that covered pavillion. It’s big enough.

    Post # 13
    Member
    2239 posts
    Buzzing bee
    • Wedding: October 2012

    I personally really like the idea of an outdoor wedding but I prefer an indoor reception.   That’s what we’re doing — the indoor portion allows us a backup in the event that it rains.  If everything is outside there’s no safety net.

    Post # 16
    Member
    2095 posts
    Buzzing bee
    • Wedding: September 2011

    I was originally going to have a small outdoors laid back wedding. I am glad I ended up in a hall instead. It was 90 degrees out and I couldn’t wait to get into the AC. Weather would be my biggest concern with it. In MD we get tons of humidity.

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