Post # 1
We are having a wedding where the majority of guests are flying from out of town (thus no car)…I am looking into providing a shuttle from the hotel to the wedding / reception and back, but it’s looking really expensive. The catch with our wedding is that it’s on a boat, so everyone needs to arrive and will need to leave a the same time. Is it necessary to add this expense ($2,000-$4,000) or is it acceptable to provide cab #s and alert the cab companies ahead of time? I’m torn between the mindset that guests will expect minimal costs outside of the flight & hotel vs. it’s a vacation, & it’s going to cost $$. Thoughts??
Post # 3
Ugh, that’s tough. As a bride, I’d HATE to eat that much of an extra cost, but as a guest, I would probably REALLY appreciate it especially if I were out of town and didn’t have my own car.
Post # 4
good question. We have a different situation but its been a debate for us to. Ill be interested to see what others have to say. Sorry I’m not really any help
Post # 5
If you havent blocked hotel rooms yet and they have a shuttle you can negotiate the use of their shuttle if you fill your block. We did.
Its nice, but not required.
Post # 6
How many people is it? Would it be possible to just rent a few vans and have them sorta carpool each other there? If it’s only 20 people or so that could work. That could be less than $100 per van. Get some family to be the “drivers”.
Post # 7
I thought of this but like you, too expensive. Let people find rides. There are cab co’s that have vans too. If people are asking a lot and it’s a big deal, consider renting some cars.
Post # 8
Will there be alcohol on the boat? Will people possibly rent cars?
How far is the hotel from the boat? (i.e. how expensive would a cab ride be)
My worries would be:
1) Drunk Driving
2) Guests not having cash to pay for their cabs
3) Guests arriving to the boat late and “missing the boat” because transportation wasn’t provided from the hotel.
Post # 9
I also think it’s not necessary but we’re doing it for our guests because our ceremony and reception and hotels are spread all over Los Angeles. We figured it’s too much to ask of our guests to travel all the way to Los Angeles and then ALSO brave LA traffic. We’re paying about $2700 but we have a huge wedding. I would shop around, my planner found us a great deal.
Post # 10
i would go with not neccessary, but truly i do think that it is REALLY nice – especially if there is alcohol allowed – though you did mention that people wouldnt be driving probably cabbing it – have you thought about a school bus? i know that it doesn’t sound super “classy” but a friend of mine did it a couple of years ago because it was SO much cheaper and I have to be honest – it was a blast and super fun to take pictures on 🙂 just a thought – or maybe there are hotels that are closer to where the boat would be leaving from and you could have a couple different options and that way people could potentially walk to the boat? good luck! 2-4,000 is A LOT I hope you can find something cheaper
Post # 11
Thanks for all the input!
@leyfeymw: I contacted several hotels in the area before blocking 1 and none provided a shuttle like this. Their vans would not cover the capacity needed anyway
@ kayla_way: We’re estimating 150-200 guests and expecting @3/4 of that to stay in the hotel. Also, the cost to park at the harbor is $10/car
@KatNYC2011: Yes, alcohol (open bar). I definitely do NOT want drunk drivers either, so even if people rent cars, I’d prefer that they don’t drive. Parking at the event is $10, cabs shouldn’t be more than $15-20. It’s only a few miles. I would include the cab information on our wedding website, so hopefully all would be prepared. And missing the boat is definitely a HUGE concern! My time listed on the website, etc. is 15min. early, so hopefully all will be on time! If they’re really late, they’re going to have to pay for a pretty expensive water taxi (I think they exist)
Post # 12
@jxk405:yikes. we have a similar problem, but fewer guests (75-85). I think I’m going to go ahead and get a bus for everyone, but it just seems SO ridiculously expensive. I found a bus company that will do unlimited trips back and forth for about $1,000…