Post # 1
So the room at the venue where we are having our reception holds a max of 144 people. When my fiance and I went to a bridal showcase, the room was set up with 10 tables/10 chairs each. I do not see how they can squeeze 2 more tables at 12 people per table… but they said it can be done. Our list at the moment is at 144 people and still have a few people that we want to include… so if we get the 144 people to come that means that we will need 12 tables with 12 chairs on each! That seems crazy to me even though I’m sure the only time everyone will be sitting at the same time will be to eat… other than that I know most people will be dancing all night (our crowd likes to party). Soooo my question is – will I be safe to invite 150 people and expect a few “Not attending” replies. Or should we keep our list at 144 and not chance it? We are getting married the day after Thanksgiving which is a big travel weekend but not a lot of our fam/friends don’t travel… I’m scared that I will get everyone coming and the reception be overcrowded… what to do? what to do?
Post # 3
Hm. Given the fact that you think 10 tables of 10 chairs already looks/feels tight, I would not risk it. You will definitely have no’s but the percentage varies. And it seems like you really should aim to be closer to the 100 number than the 144 number after the no’s. We have a friend who actually got nearly 100% of guests attending, so it can certainly happen. Your number of Out of Town guests impacts the percentage a lot too.
Also, make sure that when they say they can fit the additional tables.. they don’t mean “by putting them where the dance floor would be and then moving them out of the way when it’s time to dance”. I encountered this..
Post # 4
Eeek…this is a tough one. You want to have ample room to walk around between the tables. How tight was it with the 10 rounds of 10 each? If you feel there is enough room A) at the rounds to add two more chairs, and B) to add two more tables; I say go for it (you normally get 50-75% RSVP). But if you felt it was right on the money, or maybe a bit tight the way you saw it with 100 seats, you may have to whittle the list down.
Can you go back to the venue and have them show you the spacing with 12 of 12?
Post # 5
LOL I just read my own post and realized all the errors I made… sorry!
@rolling berry: That is a good question to ask. I didn’t even think of that. Thanks!!!
@brandylynnp: I will ask if they can show me the room setup with 12/12.
Ugh, this is making me nervous now. I thought we’d be able to keep this list down!
Post # 6
We invited 164 (ish, I’m trying to remember!) and ended up with 150 on the button. Count on having some No RSVPs, but since your wedding is in November, you’re not going to have a ton of people with conflicting summer plans, other weddings, etc, and especially since you said most of your guests don’t travel for Thanksgiving. We had more than we were expecting, we were hoping our magic number would end up around 130.
I’d ask your venue if they have another wedding coming up with the 12 rounds of 12 that you could pop in while they’re setting up and see it.
Post # 7
Thanks! I will do that. I think this is the only way I will get some peace of mind.
Post # 8
I’d be a bit nervous, since like other PPs have mentioned, there might not be many other conflicting plans so people may all come! Also, does that 144 need to include you and the bridal party and such? I had to check when they said we ‘seat x’ does that really mean x guests or is that including the head table and such in that count (because that wipes out a good # of invites for us, about 20!).
I’d definitely go check it out and see how they would set it up for 144 and if that involves moving tables for the dancing.
Post # 9
What about having a “B” list–and only sending if you get enough nos back from the first mailing?
Post # 10
Don’t forget to count yourselves. And if you send 150, there is no room to add the people that you MUST invite but somehow forgot. (I had a couple of those.)
Post # 11
Does the 144 max include room for a dance floor? Don’t sacrifice a dance floor!!!!
I’d err on the side of caution with this one… less is more.
Post # 12
Ask for a plan of the alternate layout that includes seating for 144. That way you can see where they put those extra tables and make any adjustments.
Post # 13
We just went through the same thing…we thought we could get our guest list down to 150. False. We’re much happier now that we have a new venue and a guest list of 270. I hope yours works out!
Post # 14
Typically, if you invite 150, you should expect no more than 125-130 to attend. But that depends on your list, of course.
One thing you might consider doing is counting up the people you absolutely, positively KNOW will come (parents, siblings, bridal party, closest friends, etc.). Of the rest, you can count on some people not coming (even if they tell you they are definitely coming – some people WILL drop out). If you have at least 20-25 people on the “maybe” list, you should be safe!
Post # 15
Here is a pic of the venue set up with 10 tables/10 chairs. This was at a bridal showcase (never mind the rainbow lighting) I will def take some of your suggestions and ask the venue to show me how it will look with 12 tables/12 chairs. There is no way I will sacrifice the dance floor.