(Closed) Is my event coordinator NUTS?! Or is it ME?

posted 9 years ago in Reception
Post # 3
Member
1565 posts
Bumble bee

My venue does a meeting 4 months before the event to determine menu, reception details, etc. I think 3 months isn’t horrible, but I can understand why you would be stressed. If you have a compelling reason to have information more than 3 months out, you can try explaining it to her, but I doubt they would change their rules just because you want to meet earlier. 

Post # 4
Member
119 posts
Blushing bee
  • Wedding: May 2010

mine is the same way…. we don’t decide our menu until the tasting, but they were pretty flexible as to when we could schedule. our venue doesn’t require that people choose their meal in advance, so it won’t affect the invites.

Post # 5
Member
1752 posts
Buzzing bee
  • Wedding: June 2010

Yeah, that actually sounds pretty normal, those hotels do this a LOT and pretty much have it down to a science.  If you are stressed, meet with her.  I would definately want a signed contract, so you don’t lose the date, but chat with her, talk about what you are worried about, etc.  They will accomodate you if you are spending the money!

Post # 6
Member
6597 posts
Bee Keeper
  • Wedding: August 2010

Mine is the same way (4 months) but still very similar.

I email her when I have pressing questions when I need answers sooner.

You invites don’t go out till about 2 months prior to the wedding and so if you complete everything but the reply card (which has the menu selection) you should be good.

Post # 7
Member
2201 posts
Buzzing bee
  • Wedding: August 2010

Mine is similar – but I did email her to get a proposed mock-up of the room (table layouts) so I could get started on figuring out centerpieces and linen. I’m going to wait a few more weeks then send her another question. Slowly but surely I’ll get everything answered 🙂

Post # 8
Member
1465 posts
Bumble bee
  • Wedding: October 2012

That is crazy. You should never book any venue or caterer without getting a tasting first. Waiting that late to even start thinking about it is insane. If you hate the food, after you have already booked them, it’s too late at that point to do anything. Especially if another caterer you never interviewed may have much better food (and possibly service) but you won’t know that if you have already booked this other vendor. If a vendor does not allow you a tasting before you book them, move on asap and look elsewhere because most do allow it.

Post # 9
Member
5496 posts
Bee Keeper
  • Wedding: April 2010

My tasting is tomorrow (five weeks before the wedding) and we are going over final details then. I think 3 months should be enough time for you, but as the others said, see if she can meet with you four months before if she’s alright with that!

Post # 10
Member
3709 posts
Sugar bee
  • Wedding: May 2011

I don’t think it’s crazy. I think that there is a new trend where couples are sending out invites 4, 5, and 6 months prior to the event which may make it SEEM crazy. Most wedding invites are sent out a couple of months prior to the wedding so 3 months out should give you more than enough time. You can already have the design of the invitation, etc, done and can just shoot over your menu details when you have them. It shouldn’t take a month to print invites.

Post # 11
Member
3124 posts
Sugar bee
  • Wedding: December 2009

I met with our wedding coordinator the morning before our wedding to discuss timing/locations/logistics, and things went just fine. We settled our menu about a month prior to the wedding. Don’t stress too much – they have this stuff down to a science, where as this is something you’re new at.

Post # 12
Member
8353 posts
Bumble Beekeeper
  • Wedding: March 2011

An event coordinator is not the same as a wedding planner, so yes, this is the norm. If you had a wedding planner, the meetings and contact would be a lot more often. I have an event coordinator and a wedding planner. I will not even be speaking with or meeting with the event coordinator because to me they are pretty much useless. My wedding planner is going to take care of anything that needs to be taken care of with the event coordinator.

Post # 13
Member
5921 posts
Bee Keeper
  • Wedding: December 2010

Seems weird to me. I work as a sales manager/event coordinator for a hotel, and I meet with brides whenever they want. As early as they like. 🙂

Post # 14
Member
114 posts
Blushing bee

my wedding is one month away and i haven’t met mine yet. i’m not worried about it. the venue, and my event coordinator, have really great reputations. they have this stuff down to a science- it’s their job!

Post # 15
Member
1684 posts
Bumble bee
  • Wedding: February 2010

Ditto what noritake said. Sounds like this person is only the events manager for your venue. We’re meeting with ours approx 3 months before the wedding at the tasting. We haven’t finalized anything yet. We did meet with him when we signed the contract booked the date & gave him a deposit. I’ll pop him an email every now & then when we sign another vendor so he has the info for say, the linen guy, DJ, the chocolate fountain guy, the photographer, etc. but that’s about it.

We’re not sending out our invites with menu choices on them. I have nothing against people who do it, but I never really understood it either – how am I supposed to know what I want to eat in 3months? hee hee.

That said – if you have any questions, issues, etc. she should def. make herself available for you to meet with her.

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