(Closed) Is my guest list too big?

posted 8 years ago in Logistics
Post # 3
13891 posts
Honey Beekeeper
  • Wedding: November 1999

You should really plan on every guest attending when you send an invitation, and not over-invite.  If you send out too many invitations, and then all say yes, what are you going to do?  Call some people and un-invite them?  Not have seats for them? 

Post # 4
1109 posts
Bumble bee
  • Wedding: September 2012

never invite more than your venue can hold.  its a recipe for disaster.  Just wait and see who RSVPs no, then invite from your B list

Post # 5
3373 posts
Sugar bee
  • Wedding: October 2011

You’ll definitely have at least 8 people decline. I think 208 is a pretty safe number if you can have 200 show up.

We had a pretty high number of acceptance for our wedding invites (we only invited best friends and close relatives), but we still had 10% decline.

Post # 6
2699 posts
Sugar bee
  • Wedding: June 2012

You’ll almost certainly get some no rsvp’s 🙂

Post # 9
3728 posts
Sugar bee
  • Wedding: City, State

I agree with abbie, but you know your guest list better than us. I KNOW my aunt, uncle, and cousin will not be able to drive east and another uncle and cousin won’t come. I am also pretty positive the 10 or so international friends that Fiance has won’t fly in (a couple might) and his 10 friends from 3000+ miles away might not make the flight (a couple might). Out of the 20 friend invites, I would be shocked if 5 come. Out of the family invites on that side 12 will be invited, 4 may show up (but probably 2).

So what we are doing is sending out the save the dates to those who we must invite and absolutely want there. We are sending out 180 (if we don’t give plus ones) for a maximum capacity of 185. We are timing them to hit the week of Thanksgiving to get a sense of who is planning on coming through verbal RSVPs. Once we get a sense of how many nos, we will figure out how many +1s to give (everyone or just committed relationships) and how many of the other 20 or so we can invite. We also will over-buy invites and send them out as soon as we get regrets.

Post # 10
2239 posts
Buzzing bee
  • Wedding: October 2012

Never invite more than you can comfortably pay for and your venue can hold.  I’d go through the list again and subtract people because if everyone says yes you’ve got a huge problem.  I keep getting told about 20 people won’t come.  When I had 90 people on my guest list my venue estimated my wedding costs based on 70 people and said the number could increase when the final count came in or decrease.  But I’m well within the amount of people my venue can hold (like 160 I think).  Even with what our list is up to now (around 114ish) we’re still well within the capacity of the venue.  Think of it like this….if a place can hold 200 people….that’s its max.  May not be able to move as freely or have as much dancing space if you cap it off at the top

Post # 11
1361 posts
Bumble bee
  • Wedding: September 2012

Don’t invite more than your venue can hold.  And if you REALLY can’t afford to have more than 180 people, don’t invite more than 180 people.  I’ve seen too many bees on here freaking out about their numbers.  Chances are, not all those people will come, but what will you do if they do?  Not worth the risk, in my opinion.

Post # 14
3977 posts
Honey bee
  • Wedding: May 2011

I think it really depends on your guests. You’ve got to know your people.

For example, I have a ton of family back east but they are not well off and we were having a small wedding. I knew I had to invite them, because you can’t just not invite your aunts and uncles, especially when you know one of them plans to attend. But I was 100% sure that all 30 of my clan wasn’t going to trek out to California. The invite was just a social nicety. So I automatically counted that about 20 on my list wouldn’t come.

So while it’s true that you shouldn’t just automatically plan for 15% not to come or something like that, it’s always got to be based on common sense and word of mouth.

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