Is this ok for a welcome reception?

posted 2 years ago in Etiquette
Post # 2
Member
3470 posts
Sugar bee
  • Wedding: September 2017 - Poppy Ridge Golf Course

Why would you need to have decorations and music for a welcome dinner? Its a dinner, the focus should be on food and welcoming guests. Do you need decorations and music when you sit down for any other meal? lol I think either idea is fine.

Post # 3
Member
9613 posts
Buzzing Beekeeper
  • Wedding: September 2015

I would just do welcome drinks and appetizers at the hotel for out of town guests. No need to decorate or have music or do a full formal dinner! 

Post # 5
Member
25 posts
Newbee

We are doing a welcome party with a full dinner but no assigned seats, no formality (except for thanking everyone for coming), keeping the decor to a minimum (basically what the venue provides), and maybe a playlist playing in the background. It doesn’t have to be “reception like” unless you make it.

You could also maybe do passed apps and/or dessert. You can put tall cocktail tables instead of sit down ones… 

Post # 6
Member
3470 posts
Sugar bee
  • Wedding: September 2017 - Poppy Ridge Golf Course

clairhuxtable :  Ohhhh its in a ballroom. Now I see what you mean. Missed that part. In that case I like the drinks and appetizers plan. 😊 Also missed that this is for 150 people…sheesh.

Post # 7
Member
25 posts
Newbee

clairhuxtable :  If you REALLY want entertainment…maybe put an icebreaker or trivia about you and your fiance on the tables. I think background music is always fun also. Maybe songs that you like but aren’t dance-able? 

Post # 8
Member
1212 posts
Bumble bee
  • Wedding: October 2017

I think that plan sounds great! Maybe have something like soft jazz or easy listening in the background, I think that’s all the entertainment you’d need. Sounds like it’s the type of event where poeple will be dropping into and out of. 

Post # 9
Member
6084 posts
Bee Keeper

I much prefer your way. I don’t want to do a full thing both nights, I’d probably prefer to come say hi on the Friday and then do my own thing, relax, etc. 

You can invite whoever you want. I think out of towners is fine. We’re doing something similar; Future In-Laws are hosting a “welcome party” 8-12 at their hotel. Just a come and say hey kind of thing. 

eta – I’ve totally been to welcome dinners/rehearsal dinners that were basically a second wedding. I always thought it was weird and kind of a waste of money, but *shrug* not my money at least lol. 

Post # 10
Member
879 posts
Busy bee

I would try to make it feel as different as possible from your wedding reception. If your reception is in a hotel ballroom, what are some other places near the hotel where guests are staying that you could host a welcome party- a museum? art gallery? a historic home? a garden? a restaurant with an upstairs party room??  Or somewhere with a personal connection to your & your Fiance like a favorite restaurant?? Or at the hotel but in a different location like by the pool? 

 

I would call it a cocktail reception and just have heavy apps & drinks. No sit down meal as your guests will want to mingle – also makes it easier if they arrive late due to delayed planes or traffic.   Maybe start a little later like 8pm so if guests are arriving from out of town, they have time to rest and snack before it starts. 

 

Ideally you host this somewhere that doesn’t need much / any decorating.  Music is a nice touch, again I’d just keep it to a different vibe than your reception like a piano player or small jazz trio if you’re having a full 16-piece band at the reception.  

 

I would only invite Out of Town and Bridal Party.  The only welcome dinner / drink events I’ve ever been invited to were for OOT/ Destination Wedding or when I was a Bridesmaid or Best Man.  Never been invited to an in-town one.

Post # 12
Member
265 posts
Helper bee

I think you’re better off with the stations/passed apps. Just make sure you order enough so that people will feel satisfied and won’t want to go out and grab pizza or something afterwards. It also keeps it light and allows you and Fiance to float around the room and talk to everyone. You won’t be stuck at a table all night and you’ll get face time with those guests. This will make it easier on your actual wedding day, you probably won’t feel as bad if you don’t get to chat with all of the out of town guests, because they chatted with you at this dinner and got some one on one time.

I think the hotel is fine but see if they have any alternate spaces available. That or perhaps add some decor to make it feel different, perhaps just some simple uplighting in a shade that will make the room feel distinct?

I agree with PP about the out of town guests; you’re trying to cater to them and make it easier for them, no need to invite folks from in town.

Post # 13
Member
434 posts
Helper bee

clairhuxtable :  I would t think u will have to invite everyone. U can invite only out of towners. Ur plan with stations sounds great. I do not think any decors are needed. You might want to start it early and finish it early else it will be tiring next day. Bride needs her beauty sleep 😇

heavenlyflower :  u cracked me up. I had a really long day n am so tired but ur comment made me laugh so much😂 

Post # 14
Member
3470 posts
Sugar bee
  • Wedding: September 2017 - Poppy Ridge Golf Course

emeraldsmiley :  Had a pretty rough day myself. Glad I could put a smile on someone elses face. 😄

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