Post # 1
I got married almost 12 yrs.ago (I’m hanging around here because I’m helping plan my daughters wedding) and the venue that I checked on for our reception did their own catering. I told her we planned on 75 guests, so plan on catering for that many, but what if that many didn’t show? I asked her what happened to that food I paid for and she told me THEY kept it. I paid for it, but didn’t get what was left, so if only 50 guests showed I had 25 dinners left. Is this the way it usually happens or was she pulling one over on me? I’ve always been curious. Thanks
Post # 3
That sounds weird to me. It is standard that you will PAY for 75 dinners even if 50 show, but I have never heard that they wouldn’t give up the food. On the other hand, what will you do with 25 dinners?
Post # 4
Usually you are supposed get the caterer your final numbers 2-3 weeks prior to the reception so that they know how much food to buy and so you only have to pay for those guests.
Could you not do this with your caterer?
Post # 5
- Wedding: January 2011 - Vintage Villas
Our venue does their own catering as well, and here’s how ours works: You have to tell them an estimate of the number of guests you will have – our venue recommended we lowball it a little. We are inviting a little over 100 and the number we put down was 80. This is the number of people that we absolutely have to pay for no matter what happens.
So if 70 people show up, we still have to pay for 80. But we CAN use the extra money for something else. For example, if we only have 70 people come, the money that would have gone towards the other 10 can be used to add a champagne toast or something. We just have to pay the same amount.
Then, if we end up having over 80 people come, it’s no big deal -we just will have to pay the extra money. We will give them a more exact estimate once we get closer to the wedding, so they will be prepared with enough food and everything, but we are already locked in with at least 80 people (or the cost equivalent of 80 people).
Hope that helps a little!
Post # 6
I’ve been in management for hotels for a long time and here’s the deal: depending on the state health code regulations, they cannot allow you to take all of that extra food home with you. They can’t regulate that you’re going to store it properly or that you won’t, and if people got sick they could come back and try to sue the venue.
That being said, usually venues require you to give them a final head count a certain date before your event. I would try to find out the latest possible date so that you can be as accurate as possible. Keep in mind that no matter how many people do or do not show up, the venue has to buy/prepare food for the amount of people that you set as your final headcount, so anything that doesn’t get eaten by guests still needs to be paid for because obviously they are a business and aren’t going to eat the cost.
Post # 7
@ Miss Root. I Get what you’re saying. I never heard that before.
But I do think it tinks. What if venues got you to sing a waiver syaing you won’t sue them, before handing over the leftovers? Ahh, anyway. I think my venue let me take home the extra cake, but not the dinners.
Post # 8
Honestly most of them wish that they could give it to you, because unless the venue allows the staff in the back to eat it, it goes to waste. A lot of the time over holidays that’s what happens to the food. They can’t reuse it and most places won’t let their staff eat it, so it gets thrown away.
Post # 9
I’ve heard of this before..they keep it, that’s why RSVPs are so important…
Post # 10
At our venue you are required to give a final head count as well. If less than the head count show up then we have to pay a certain amount for those missing people but it isn’t the full amount that we would have paid for had they been there. I want to say it’s about 60% of what the meal would have been?
Post # 11
yes, depending on the state or county, the caterer gets to keep the leftovers…you aren’t allowed to take food home except for the cake…..however, what we did (and don’t judge people, my family’s a little ghettofab FOB when it comes to food!) was my DOC snuck in some of those food containers from costco and a bunch of my family overloaded their plates when they went back for the 4th or 5th time at the buffet and loaded up! I think a few tables left with a bunch of to-go containers, lol. and our caterer didn’t say anything…that food goes to their servers anyways, but we paid for it!
yea. my family’s serious about their food.
Post # 12
Most of the time, the venue has to abide by their county health code regulations- so signing a waiver is out. That’s why it’s important to be as accurate as possible with your final headcount- it’s true that venues hate that leftover food as much as you do! Once they’ve fed the staff the leftovers, it all just goes in the trash. Minus the cake- typically that is from an outside source so they will let you take it, and most cake isn’t a potentially hazerdous food anyway so it won’t make you sick if you eat it after it’s been sitting out.
Post # 13
My venue told me that we’re not allowed to take any food from the premises due to the health codes. However, we dont’ have to give them ANY number estimates until a few day before hand. However, once we tell them, that is how much food they are making and that is how much we are paying for, regardless of who shows up.