(Closed) Just curious what your doing to make your wedding easier on your guests…

posted 9 years ago in Logistics
Post # 3
7691 posts
Bumble Beekeeper
  • Wedding: August 2010

We did both ceremony and reception in the same place and kept our ceremony very short. We had bottled water handed out right before our ceremony and our programs doubled as fans because it was hot as heck. We had a welcome party instead of a rehearsal dinner so that all guests were included. We gave everyone Out of Town bags in their hotel rooms that included snacks, water, and directions to all events. We had the wedding 10 minutes from the hotel everyone was staying at. We had a cocktail hour but provided ample food during that time. We also had a day after brunch at my ILs house to have a little more time with our guests and send them on their way with full stomachs!

Post # 4
876 posts
Busy bee
  • Wedding: April 2011

We also did our photos first and had the ceremony in the same venue as the reception. We provided an open bar all night, and things to keep the guests comfortable such as bathroom baskets and a flip flop basket. We also provided free parking for the guests and vouchers for overnight parking in case they had too much to drink. In addition to the buffet, there was a midnight lunch (but now we found that to be too much because hardly any of the food got eaten!). Finally, we paid for the hotel rooms for close family and family friends.

Post # 5
5789 posts
Bee Keeper

Ceremony & reception in same location

Out of Town bags for all guests & bathroom baskets

Hand held fans on all seats for ceremony outside

Only 30 minutes for pictures during cocktail hour

Provided shuttles to and from reception/hotel/afterparty until 2am

Paid for afterparty & next day brunch

Post # 6
929 posts
Busy bee
  • Wedding: December 2011

Some things we’re doing:

-5 minute ceremony leading straight into cocktail hour with canapes

-While we do pics for 20-30 minutes, we’re providing lawn games and wine tasting (we’re getting married at a winery)

-Dinner starts right away and we’re having a-la-carte so people can decide what they want to eat from three options

-For after dinner we’ve hired 5 babysitters to take over one of the villas at the hotel everyone is staying at, so the kids & babies can be taken offsite and the parents can party!

-We’re providing regular transport back to the hotel every 30 mins from 9:30pm – 12:30am

Post # 7
3570 posts
Sugar bee
  • Wedding: September 2011

we are providing transporation between the airport and hotel, as well as from the hotel to the wedding and back.   we are having a dinner for out of town guests, and a brunch the day after in the hotel where guests are staying.  everyone staying at the hotel will get a welcome bag.  our ceremony and reception are also at the same location.     we are also paying for their parking fees.

Post # 8
7367 posts
Busy Beekeeper

We are still trying to finalize our plans but things we would like to do

– same location for ceremony & reception

– Doing first look. I hate large gaps between ceremony & reception so I’m not doing that to my guests

– An easily accessible location. I really I love the look of hudson valley area but we can’t affort to provide transporation/shuttle. So I don’t want my guests most of whom who live in Brooklyn/NYC/Queens to travel more than an hour or so out. So looks like we will book either Brooklyn or NJ.

Post # 9
4108 posts
Honey bee
  • Wedding: December 2011

Our wedding was decided upon with our family in mind. We splurged on a wedding package that included everything, so nobody needs to worry about scrambling to do anything last minute for us (food, decor, etc.), especially since most are flying in from out of town.

Our ceremony & ‘reception’ places are the same.

The ceremony will be short & sweet. Dinner will be shortly after.

We’re (or I should say “I’m”) making gifts bags for everyone.

Taking everyone out for breakfast the day after.

Post # 10
921 posts
Busy bee
  • Wedding: June 2011

       We had

1. a shuttle bus from the hotel to the venue that we rented so people didnt have to worry about driving (people who lived in town used it too as the wedding was a little bit in the middle of nowhere).

2.the ceremony and the reception at the same place.

3. all the pictures done during cocktail hour so there wasn’t a big pause with nothing to do for the guests.

4. a flip flop basket in the bathroom so people could grab a pair when their feet hurt (to anyone doing this.. word of advise.. get more than you think you will need.. we ran out before dinner even started). We also did a bathroom basket (with hair brushes, tide sticks, safety pins, breath mints ect) which people loved.

5. two shuttles back to the hotel, one earlier for parents with kids and another when the reception ended which we took as well so no one had to drive (which was good because it was an open bar)

Post # 11
266 posts
Helper bee
  • Wedding: June 2011

We had:

-the ceremony and reception in the same location

-short ceremony

-no huge gap between ceremony and reception

-detailed instructions for Out of Town guests on the wedding website

-offered to provide babysitting (but no one took us up on it)

@Miss Mitzie: Maybe I’m confused but why would a buffet dinner be easier on the guests? I would think a plated dinner would be easier so they don’t have to get up. Maybe I’m just missing something. 

Post # 12
7691 posts
Bumble Beekeeper
  • Wedding: August 2010

View original reply
@nicolethegrrr8: I was wondering the same thing. I think it might be because at a buffet you typically have more options to choose from and can go back for seconds? For ours I thought plated dinner was better because people would have been waiting to eat or waiting in line and since we had bread baskets at each table, salad and dual entree there was plenty of food!

Post # 13
1002 posts
Bumble bee
  • Wedding: August 2012

We are having:

  • Welcome bbq night before wedding (which we are paying for)
  • Ceremony and reception at same place (plus accomodations for the night)
  • Water bottles for guests as they arrive
  • Morning brunch the morning after the wedding
  • Cocktails and fingerfood while we get our pictures done after the ceremony
  • Pictures are on-site, so we won’t take too long

Post # 14
647 posts
Busy bee
  • Wedding: June 2011

We had:

BBQ and lawn games the night before for all guests

Brunch the morning after for all guests

Ceremony and reception at the same place

Took pictures before the ceremony

Provided accomodations for all of our guests since our wedding was in the middle of nowhere

Picked up Out of Town guests at the airport so they wouldn’t have to rent a car

Post # 15
491 posts
Helper bee
  • Wedding: September 2011

This is all very interesting and very informative … now I feel like we’re not doing enough, or I’m wrong for not doing a first look.

We’re having a smaller wedding no more than 110 people. The Majority are family and close close friends. We’re doing the ceremony and reception in the same place. Probably a 15-20 minute ceremony and then right into the bar and passing cheese trays and crackers around?

We had planned on allowing 30-45 minutes for pictures after ceremony and before reception, however the bar would be already be open (that would take care of most of our family). I hadn’t really thought of any baskets in the bathrooms and such — maybe I should look into that.

For those of you who had the flip flops — what type did you get and where from? Did you buy them in bulk? We are doing a buffett as well, but it’s 2 sided, so hopefully people won’t have to wait very long.

I haggled with the HOTEL and they gave us a better discount on rooms for out of town guests and will provide a taxi service at a discounted rate for inebriated (word of the day) guests that live close by. (Everyone does except out of towners who will be staying with parents or at the Hotel).

We are thinking of doing a day after BBQ for everyone to go to my parents house and just relax and have a nice time. But then I was thinking of doing the rehearsal dinner as a Backyard/BBQ type thing. So obviously I can’t do both. Any suggestions or advice on this — or anything else? LOL!

Post # 16
7691 posts
Bumble Beekeeper
  • Wedding: August 2010

View original reply
@Summy00: I would do more than just cheese/crackers for apps at cocktail hour. Esp if you are going to be 30-45 mins taking pics. We did not do a first look but had a very full cocktail hour menu for that reason because we were taking pictures for a little over an hour. At cocktail hour we had cheese/crackers and fruit display plus several passed apps.

We did a bathroom basket which was really inexpensive to stock. One for mens room and one for ladies room each with different things like tampons, hair ties, bobby pins, advil, tums, band aids, condoms (mens room) etc. We didnt do a flip flop basket but Old Navy has $1 sales all the time and sometimes you can find cheap ones at Michaels. Ive heard Hobby Lobby has them occasionally too. It sounds like you are doing a lot of stuff for your guests already!

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