(Closed) Last-minute cancellations on seating chart

posted 3 years ago in Etiquette
Post # 2
2895 posts
Sugar bee
  • Wedding: August 2017

View original reply
flyingghoti :  I’m not sure what the real etiquette is for this, but I wouldn’t cross names off and I’d still set up the place settings. 

Post # 3
252 posts
Helper bee
  • Wedding: August 2018

I wouldn’t cross them out – that would look janky.    Just leave them and if people ask, let them know that the missing folks weren’t able to make it.  Or see about adjusting the seating assignments and reprinting, if the missing folks would cause awkward gaps in the seating arrangement and it would be feasible/within the budget.

We had some last minute cancellations, but since we weren’t printing name cards until a day or two before the wedding, we didn’t have to deal with reprints, but we had to adjust seating assignments a few times and keep the tables evened out.  In some cases, it was like some sort of musical chairs butterfly effect where a couple suddenly couldn’t come, and then in trying to rebalance the table, we’d have to keep moving people and end up disrupting and rearranging like five tables.  Reprinting the cards would have been the easy part lol.

Post # 4
7268 posts
Busy Beekeeper

Yeah I would just leave the chart as is – crossing out names will look weird. We waited until the day before our wedding to print our seating chart and still had two people cancel last minute…frustrating, but totally normal with weddings. I’d leave the place settings too.

Post # 5
13780 posts
Honey Beekeeper

View original reply
flyingghoti :  This is why I prefer place cards to seating charts. I would leave it as is, but would not set the table for people who are not attending. On the hopefully very off chance that someone has the nerve to show up whom you are not expecting, the venue can always make a last minute accommodation.

Post # 6
2819 posts
Sugar bee
  • Wedding: November 2018

I would just leave everything as is on the seating chart. Marking out names just seems unnecessary and would undoubtedly look messy on the chart. If you know the guests aren’t coming, you can give the members of their tables a little more elbow room by not setting up an actual place setting for them.

Post # 7
590 posts
Busy bee

Leave the seating chart as is. Don’t set extra places. If by some chance someone shows up unexpectedly, your venue should be able to add an extra setting or two to the tables.

Post # 8
1002 posts
Bumble bee
  • Wedding: September 2018

Crossing out the names would look weird to me. I don’t know what the official rule on this is, but I suspect there isn’t one as etiquette likes to pretend that people don’t act inappropriately. I wouldn’t set up places for them though because I wouldn’t be concerned with people who show up unannounced. 

Post # 9
30399 posts
Honey Beekeeper
  • Wedding: November 1999

Leave the seating chart as is. There is no reason o mess it up. Just let the venue know which tables require fewer place settings.


Post # 10
9949 posts
Buzzing Beekeeper
  • Wedding: November 1999

Crossing out names would aesthetically look bad, but also kind of look immature, as if you were calling these people out.  

By all means, let the venue know that these people aren’t coming, but there’s no reason to highlight it on the seating chart.

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