(Closed) Last minute planning for June -to tent or not to tent…

posted 6 years ago in Logistics
Post # 3
Member
4485 posts
Honey bee

What is the weather typically like in your area at that time of year? If rain is a rarity, then I wouldn’t spend the money on one. If it rains nearly every day, then I’d look into it, if an indoor backup wasn’t available.

You need to contact tent rental companies in your area to see what their policies are as every business is different.

Post # 4
Member
1715 posts
Bumble bee
  • Wedding: July 2012

Some tent companies book up well in advance and cost upwards of 5000$ so you will want to contact them and find out. Is there a good indoor backup nearby?

Post # 6
Member
146 posts
Blushing bee
  • Wedding: August 2012

We decided rain or shine to get a tent for our backyard wedding.  Our thought process for getting a tent was: even if it doesn’t rain, if it’s too sunny we were worried the sunshine could be overwhelmingly hot.

I would call around and see what companies are available.  Most rental companies require lots of warning due to set up and take down of the tent.  Maybe you could put down their deposit (just in case) and lose the deposit if you decide you don’t want the tent.  

Post # 7
Member
705 posts
Busy bee
  • Wedding: July 2013

Reserve a tent for inclement weather.  This past weekend in Texas, we had record low temps and record rain fall.  I worked 3 weddings in 2 days in that mess.  One wedding we were outside in the cold and rain and it was so horrible for everyone–guests (the ones who actually showed up–maybe 75% of the guests no showed) , staff, bride+groom all were drenched, cold, shivering and miserable.  They ended the wedding early and if it were me, I would have been crying a lot that evening.  The saddest thing, besides the shivering and soaking wet bride, was the place card table, full of place cards that were soggy and unclaimed.  The other 2 weddings were supposed to be outdoors as well but had luckily reserved a tent rental as a backup.  One even had heating in it–those weddings were much better, most guests showed up and while it was not ideal, it happened.  

Moral of the story:  RESERVE A TENT NOW 

Post # 9
Member
2031 posts
Buzzing bee
  • Wedding: July 2012

Absolutely have one on reserve, if nothing else.  They can be expensive so you want to call ahead and get prices.  I always think of that saying ‘If it can go wrong, it will’ and figured if I didn’t get a tent, it would absolutely rain!  We ended up deciding on a state park with a pavillion and picnic tables (it’s only $100!) so we didn’t have that issue.  

My brother had his wedding in his yard, and didn’t get a tent to save money.  He ended up borrowing a few big tents from family / friends who have them for parties and stuff…they didn’t match but we were all thankful to have them when it rained!  

Post # 11
Member
3583 posts
Sugar bee
  • Wedding: August 2012

My wedding is in mid August…in Washington state.  Two weeks before is always supposed to be the hottest week of the year – however, I remember moving to Seattle August 19th (2008) and it POURED the whole time. 

So because we’re having it outdoors and only about half the guests would fit inside the attached location (it’s a private residence), we are renting a 10X10 and a 20X20, plus we also own a 10X10, although its bright blue.  We figure that we’ll spend $600 to save our guests from getting drenched (it will still be fairly warm when it rains) and if it doesn’t rain, we’ll just place the food, bar, and a couple of tables for the older folks under it to prepare for too much sun.

Post # 12
Member
15 posts
Newbee

Some tents aren’t as expensive as you’d guess.  Our local lumber yard has a party rental section.  I know, who’d have thought.  Our chairs are .80 and the large tent is $250, smaller tent is $125.  They have a $75 set-up/delivery charge.  Not bad, huh?  And this is enough for $250 guests.

Post # 13
Member
989 posts
Busy bee
  • Wedding: September 2012

We did not reserve a tent.  It would be $1200 – no negotiating, as the hall has an exclusive supplier.  If we cancel 10 days out, we would get 50% back. 

We went around and around about this issue for a long time.  Ultimately, we decided that weather forecasts wouldn’t be accurate enough at 10 days out to make a decision, so we were really talking about spending $1200 on a contingency plan.  After looking at previous years’ weather information, we decided to take the chance.  If it rains, we’ll attempt to get a last-minute tent in.  Our absolute last resort is having the ceremony inside the reception room.

It’s not at all in our natures to take a gamble like this.  Hopefully it pays off!

Post # 14
Member
1715 posts
Bumble bee
  • Wedding: July 2012

@WillyNilly:  I have a bright blue 10×10 too which is awsome. I bought when I did professional face painting and now it just gets to go to all the family parties durring the summer.

 

Cheapest tent we could find was 1600$ and they went upwards of 5500$. Oh and chairs locally are nearly 5$ each and are pretty horrible to.

Post # 16
Member
1715 posts
Bumble bee
  • Wedding: July 2012

@smokingpoint:  Its not just NY it took me over a year of talking to people and searching to find a tent under 4000$. We live in Rural Nova Scotia were a decent 3 bedroom home in town will run you 150 000$.

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