Layout and Timeline help needed!!!!

posted 2 years ago in Logistics
Post # 2
Member
4830 posts
Honey bee
  • Wedding: June 2014

Krhea :  Your timeline runs from 6 pm to midnight, which is 6 hours, yet you say you need to pack ceremony, dinner and reception into four hours.   Do you have the venue for 4 hours?  Or 6?  

Can you rent folding screens?  There are some decorative ones which might work better than a hanging curtain.

Bridal party enters after all guests are seated – makes for a nice photo op!

Are you doing a first dance?  That would open the dance floor.  Again, another photo op!

Post # 3
Member
4830 posts
Honey bee
  • Wedding: June 2014

Krhea :  PS – sorry I forgot to ask about ceremony time – 45 minutes seems very long, is that correct?  

Post # 6
Member
580 posts
Busy bee

While I suck at any type of decor related question.. I can tell you about how the eating part of our elopement party happened. We had our party from 7pm-1am. We had fresh wood fired pizza that guests could either go custom make at the oven that was on the patio or you could just take from the buffet (which is what most people did) Our DJ never made an announcement that the food was ready and I’m kind of glad. His theory was an announcement would send everyone all at once and would create a backlog and congestion. At our party everyone seemed to be eating, but I never saw a line up for food. It all happened very organically. Worst case scenario if you notice nobody is eating, let a few people know to get started and people will start following. We had 100 people in attendance and it seemed to work out really, really well.

 

As far as having the dances during dinner, truthfully as I guest (and a bride had we done first dances) I would have preferred this. It gets the night rolling and prevents everyone from standing there gawking at you 

Post # 8
Member
205 posts
Helper bee
  • Wedding: June 2018

Above really good points were mentioned. I am also having a 6pm wedding. Will share my timeline with you as it may help. 

1:00-4: Hair and make up(bridal party) around an hour per person 

4:30-5:30 bride and bridesmaid pictures 

5:00 vendors start arriving to set up

5:45-6:15 acoustic guitar player starts music for arriving guests and then ceremony music

5:30-6:00 groom and groomsmen pictures

6:15 ceremony starts(invitations will say 6, giving people time to get settled and if we need a few extra minutes taking pics  

6:30-7:30 transitioning to cocktail hour(will do bride and groom pics as well as family and wedding party)

7:30 acoustic guitar music ends/transition to reception 

7:35 wedding party is announced 

7:45 dinner is served 

8:45 cake/dessert

9:00 first dance/dancing begins/DJ starts playing

10:30 open bar closes and music stops

11:00 all guests have to be out

11-12 clean up 

My wedding is in June so I may tweak more but this what I’m thinking. Hope it helps!

 

 

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