Post # 1
I need some advice!
My definition of “logistics heavy” is that I need to rent a u-haul for my wedding. Surely I’m not the only one who’se been thorugh this? SO I”m hoping you Bees can help.
We live in LA, the wedding will be at a private residence in Palm Springs — about a 2.5 hour drive from where we live, so it’s almost like having a destination wedding.
We chose this venue because we could rent it for 3 days for the same price as renting one in LA for 12 hours. Amazing! We get to have a saturday wedding and a sunday brunch, we can set up everything friday night, so it seems perfect! The problem is the venue is very hands off! We get to do anything we want, but we have to do EVERYTHING ourselves – (and I do mean everything) which adds up in both costs and in time commitments.
Currently I’m plannign on renting an acual truck to bring all of our wedding things: the altar, the flowers (we can store with dry ice), decor, the seating chart, table runners, the actual dress and tuxes, the bar, all of the booze/mixers from Costco, the bistro lighting, tools for installation – etc etc. We have a normal rental company doing the tables/chairs/linens but we are bringing everything else, and then taking it all home.
- Did anyone else have a DIY venue like this?
- Did your wedding feel like a moving day?
- How did you manage the logistics?
- Any specific spreadsheets designed for this?
I do have a DOC and she’s fantastic, but she won’t be much help until the weeks leading up to the event. I just want things to be as easy and as efficient as possible. I would love any and all advice that you can offer?
Post # 2
Our venue provides the tables and chairs and that is pretty much it. I am scared to death I am forgetting about something that we will need.
Our venue contact is amazing and we can hire her to be the DOC if we want but for the most part they are not involved in anything.
I found some spreadsheets on practical wedding that had packing lists. That may be helpful for you. I am thinking I will modify it some.
I am looking for a spreadsheet that has a list of things needed that you may not think about (like trashcans) so I can make sure we are prepared.
Post # 3
WOW!!! You are one brave woman, but anything is possible if it is what you want. Do you have people who will pack and unpack the truck the day of. as well as enough worker bees to set things up with the DOC of your wedding. Trust me I just came from a wedding where the bride was trying to do it all and she was still working up until an hour and a half before her wedding and she looked completely stressed even througout the ceremonly.
Since you are a renting a private residence are there things they already have there for decorations that you can use?
I had quite a bit of DIY like my photo booth ( I had a friend assigned to bring it, set up and tear it down)
My sister bought all of the flowers with her for the reception venue, we had no flowers for the wedding.
The good thing is you have three days to set it up. JUst be very clear on who is responsibel for getting the stuff there, where they need to put it and so on.
Post # 4
Ours was a couple of hours drive as well. We rented a mini van, and put the seats down. It was full of decor, etc.
Post # 5
Good call on the trash cans!
Yes! Thankfully my brother and my 2 brothers in law will be doing most of the heavy lifting and installation, and one of them is quite good an all things construction/carpentry/electrical. All of that can be done the day before the wedding, so at least it won’t be a rush the morning of.
Update – This has actually become such a complicated, and expensive, option that last night Fiance and I considered scrapping our venue and doing a destination wedding instead. The idea of someone else taking care of all of it sounds great right about now.
Post # 6
It is much easier… Most of my DIY occured with things prior to the wedding other than the photo booth and the flowers for hte reception. My sister was in charge of that and I told her other than the flowers and the candles we were to use all of the directions from the venue and it really made it easier.
Destination weddings are nice, my sister had a destination wedding and all we had to do was book our trip and go. She did have to meet with the wedding coordinator once we got there and she had to ship in advance in items she wanted used ( that was hillarious, UPS was holding it hostage in Mexico unless I paid the $65) but it was pretty easy. The only drawback is not everyone coudl afford to go. But she saved her self a boat load of money.
I decided to go with a venue that was a restaraunt with an Annex, it was so much easier and stress less.. that way I could focus on other things.
Good luck to you and no matter what, try to enjoy the process and don’t beat yourself up about everythig being perfect. If you talk to any bride they will tell you there was a whole bunch of stuff they worried about for the wedding that in the end really didn’t matter.
Keep us posted and let us know if we can be of any help or we can do any research for you.