- 6 years ago
- Wedding: October 2013
tl;dr version: People need to travel to the venue without cars. Do I stress it? If so, how?
So I need some advice. This wedding has been super easy to plan to this point. But I’ve met my first hurdle and I’m not sure if I should even figure out something or not.
We’re inviting about 80 people and of those, about 65 are from out of town. My FI’s family is helping negotiate a block of hotel rooms at a place literally a block from our venue. Our venue is downtown though, so it’s a Marriott (or Sheraton), meaning the standard rate is about $240/night. This person has negotiated it down to about $130/night which is great. Most of our family will be able to stay there.
Unfortunately, our friends aren’t in the financial situation to stay there and since they’re coming from out of town, they probably won’t have transportation to the venue. I am reserving rooms at another hotel about a mile away which is more in their price range.
Now I have some options. Please let me know what you think.
Option 1: I don’t worry about it. They are all adults age 26+ with big girl/boy jobs and responsibilities. They’ll figure it out.
Pros: I don’t stress.
Cons: People arrive late, people get lost, people spend money on taxis and other forms of transportation, people think I’m a crappy hostess.
Option 2: Our downtown offers a free bus service. That’s the plus. The downside is…let’s say this hotel is stop #1. The venue is a few blocks away but the bus loops all around the city first, so it is stop #20 or so. This solution is good for getting there (I can put in a nice color guide to the bus map and an explanation of how to get to the venue) but our afterparty is going to be at a bar next door. The bus doesn’t run late enough and with drunken people, I’m not sure if all of them would get back without some interesting experiences.
Pros: Free, not mandatory (people still can figure out their own route). A tour of the city as they arrive.
Cons: Missing the stop. Planning ahead 30 minutes for transportation. The return trip.
Option 3: I break the budget and figure out some form of group transport, like renting a bus or something for everyone.
Pros: Everyone is on time, everyone arrives and gets back safely.
Cons: Having to leave the afterparty as a group. Whomajigi’s budget gets shattered to smithereens.
Option 4: ??? (This is the part you chime in)