(Closed) Long Distance Planning

posted 6 years ago in Logistics
Post # 2
Member
9071 posts
Buzzing Beekeeper
  • Wedding: December 2012

I planned from 1,200 miles away. Husband and I are in Oklahoma, we’re both from the same area of California, so both our moms helped me out a lot, going to talk to people, visiting people, interviewing vendors.

If I didn’t have them to help me out, I wouldn’t do it again.

Post # 4
Member
943 posts
Busy bee
  • Wedding: December 2014

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wonderlily:  I would choose whichever your heart is most set on! Especially if you have friends or family where you’re from they can help look into things for you. I am from Indianapolis and planned our wedding in Ft Lauderdale all via the phone and Internet.. I saw nothing until the day before our wedding. Everyone was wonderful to work with on the phone. The only people we were able to visit things were my parents who happened to be in Florida a few months prior and found a hotel and assured me it was beautiful. So having people you know around is so helpful!! It was tough not seeing things but all ended perfectly 🙂 

Post # 5
Member
997 posts
Busy bee
  • Wedding: July 2016

I would look nearest to you. I am in the beginning of VERY long distance planning & it’s not fun to know I won’t get to do things like tastings or makeup trials. If the family there is excited about helping in a big way with the wedding planning and you’re okay with the fact that you will automatically be giving them a say in a lot of  your decisions and may have to depend on them for important things, then fine. Otherwise, I wouldn’t.

Post # 7
Member
943 posts
Busy bee
  • Wedding: December 2014

View original reply
wonderlily:  that’s exactly why we planned LD. He has a very large family and I wanted small and intimate lol.. So we still invited everyone and went away. We had abt 40 people. I understand about not seeing it’s not easy! But you could always do visits like you said. unfortunately I could not do that. Good luck with planning 😊

Post # 9
Member
491 posts
Helper bee

I am in the process of planning a wedding 1,200 miles away close to where Fiance and I grew up. I have mostly been planning on my own and I don’t think it has been bad at all! with email and skype it is easy to plan from afar! The venue was the hardest part to coordinate because of living so far away but we narrowed down our favorites and went on tours when we went home to visit. Weddingwire and the Knot make it so that you can find vendors anywhere and they make it easy to contact many so you can price compare. I am loving the planning process! I do wish that I was able to meet with my vendors in person, but I would do this all over again because I will be getting married in my dream location! 

But Weddingwire and the Knot will be your bestfriend in planning from far away!

Post # 10
Member
7084 posts
Busy Beekeeper
  • Wedding: September 2015

We planned our wedding 900 miles away.  We had a small domestic destination wedding, but even if it was a bit larger, I think it still would have went amazingly.

But, honestly, the only reason it worked out so well was because of our amazing coordinators at our venue.  They organized so much for me and thought of many of the little details that come with the reception and even ceremony.  

The hardest part was getting the decorations (DIY) to my destinationn, but it turns out they had a bunch of decor that I could have used (table numbers, vases, card basket, etc.).

I recommend finding a venue that has a coordinator.  It helps so much.

Post # 11
Member
9565 posts
Buzzing Beekeeper
  • Wedding: September 2015

I live in NYC and planned my wedding in Kentucky. It was easy to do… Online research and email/phone/Skype correspondence with a local KY coordinator/consultant. I read so many reviews on everything. Only took two planning trips- one with my mom and one with him. We crammed all the meetings/tastings in then! 

Post # 12
Member
9565 posts
Buzzing Beekeeper
  • Wedding: September 2015

I also did a lot of DIY which had to be shipped to a relative in KY. Shipping was the real hidden cost of the distance. After the wedding the stuff was boxed up by coordinator and my mom picked it up the next day and drove it to her place in NC. 

Post # 13
Member
868 posts
Busy bee
  • Wedding: May 2016 - Cherry Orchard

I would suggest planning close to you all since your in laws don’t live too close to where you’d be having the wedding. I’m planning from about 300 miles away and it only works because his family lives there. They can drop off deposits, and we can get a family visit in when we’re doing wedding stuff. 

Post # 14
Member
298 posts
Helper bee
  • Wedding: September 2015

I planned my wedding 2,000 miles away. I was lucky to have my mom there to run errands and attend the food/cake tasting, but most importantly, to store STUFF. She had all of the centerpiece stuff, gifts for the wedding party and flowers at her house before the wedding. The actual wedding planning part was made super easy by my venue, though. DH and I had three planning sessions via skype, where we chose everything from the menu to the decorations to the napkin fold. 

Overall, having the wedding in that city really paid off because our guests had so much fun visiting somewhere many had never been before. Have your wedding wherever you want–it can be done!

Post # 15
Member
26 posts
Newbee
  • Wedding: June 2016

My fiance and I live in NYC but are getting married back home in Michigan. The venue we decided on is an hour and a half from my parents and four hours from his, so I totally understand how you feel. Both of our families are willing to help however we need, but I am very picky and detail-oriented so I’m doing most of it myself, which has been fine! We started by researching venues and setting up phone consultations with them to go over all the tiny details and figure out if it would even be worth it for us to tour it when we were home. I was honest with the vendors and said we were planning from afar and I didn’t have time to waste touring the venue if it wasn’t going to fit in our budget or work for what we needed and wanted. During our trip home at Christmas we looked at three venues scattered across lower Michigan and fell in love with one. It’s an old English manor and we have to bring everything in–the tent, tables, chairs, caterer, etc. So it could be a logistical nightmare but I’ve been really organized and it’s really been pretty stress-free. I’ve told everyone I’ve spoken with that I’m planning from a distance and they’ve all been really accomodating and helpful.

One thing that has been REALLY helpful is relying on my vendors for recommendations. The owner of our venue recommended our photographer who recommended our florist and my makeup artist–you get the idea. The only vendor we met with in person before booking was the venue. We booked our photographer, florist, makeup artist, caterer, band and rentals all over the phone and email and I am totally confident that they are all amazing.

The other helpful thing is just thinking about things in advance. Because my makeup artist is two hours from my parents house, I knew I wouldn’t want to waste a trip home driving all over for a trial. We spoke to our boss’s a year before the wedding and asked for the week before our wedding off, so I’m doing my hair and makeup trials just a few days before the wedding. 

I know that it feels like you are going to have to schedule extra trips home, but the only additional trip I’ve scheduled is for my shower. We’ve been home four times to visit since getting engaged and none of them have been spent running around doing wedding stuff, so I really think it can be done! I should add that we are having a wedding of around 300 and I really am annoyingly detail-oriented (to the point that we are getting tables from one company, the tent from another and chairs from another!). So I say have your wedding wherever you are going to be able to have the wedding you want!

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