(Closed) Lots of invites, however we are expecting a lot of declines

posted 7 years ago in Logistics
Post # 3
Hostess
23607 posts
Honey Beekeeper
  • Wedding: September 2011

I have 202 guests on my invite list, and my target number is 150-160. I have fears about not having too much on some days, other I fear that i’ll have too much. We have a food/beverage minimum to hit at my venue, so that’s why we have an added stress about hitting a minimum number of guests (about 140 i think).  That being said, I would love to have an intimate wedding with only the people i am truly close to!

Post # 4
Member
1940 posts
Buzzing bee
  • Wedding: July 2010

Our wedding was on July 3rd last year and the venue was in the middle of no-where too!  We had mostly in-town guests, invited 130 and had 90 (including my husband and I, the DJ and 2 photographers) attend.  At the end of the wedding, we were so happy with the number of guests that were able to come.  We had time to visit with all of them, and it was great!  We even got a big group picture of everyone who came to the wedding.

Edit: I wanted to add that we had a 100 guest minimum that we didn’t meet.  We worked out a deal so we would not have to pay for the 10 empty seats (dinner, drinks, etc) and the compromise was that our reception would be 4 hours instead of 5.  It worked out really well for us (most people had to leave early due to the distance to drive home).

Post # 6
Member
260 posts
Helper bee
  • Wedding: July 2011

We invited 238 (including Fiance & I and vendors). We will pay a preset amount to feed 200 people and will have to pay a per person charge for any over that. Sometimes I worry that we will have too many and it’ll cost us a ton to feed everyone, but other times I worry that not enough will come and our huge venue will be empty, sad and lonely. I think number of guests invited/attending is always a concern, whether we worry about having too many or too little.

Post # 7
Member
6572 posts
Bee Keeper
  • Wedding: February 2010

We sent out 145 invites and 95 people came. Our wedding was on a Sunday, and most people were only invited to the reception (only 30 people at the ceremony), so it was understandable that people didn’t want to travel all that way for a dinner.

I was very happy with our small guest list, I always wanted an intimate wedding. Plus, during the planning process money really freaked me out. Not only do you have to pay for food for all those people, but table/chair rentals, plate rentals, table cloths, favors, etc. all add up for everyone.

Post # 8
Member
114 posts
Blushing bee
  • Wedding: May 2011

We sent out 172 invites and 66 people are coming. Everyone but one couple is out of town.  Thought it would be closer to 84 (and was panicking b/c of reception room size), but 11 people who had previously told us they would be coming backed out.  So, now we have a good size for our room, but I wish it was more–it’s mostly my family and FI’s family–very few friends, which makes me sad, but I guess caz it’s 8 hours away from “home.”  OH well, what can you do?

Post # 10
Member
2891 posts
Sugar bee
  • Wedding: July 2013

Previous posters seemed to have good turn outs but I think that can be a regional thing. Where I currently live it isn’t unusual to invite 528 people and end up with 120. Can you imagine? I really am wondering whether or not to cut our local guest list or just figure people will not be attending. The worst thing I am warned,  40% of guest list will RSVP yes and be no call no show. UGH! Hopefully you live in a better area for weddings.

Post # 11
Hostess
11167 posts
Sugar Beekeeper

Both our families our huge so we decided on a Friday wedding to cut down the guest count without actually having to not invite people. We are inviting 175 but expect about 120.

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