(Closed) Making First Contact with Reception Venues?

posted 6 years ago in Reception
Post # 3
Member
857 posts
Busy bee
  • Wedding: July 2013

I would send each venue their own email inquiring about rates and availability. I would not make any appointments to visit or have meetings until you’re engaged though.

Post # 4
Member
7904 posts
Bumble Beekeeper
  • Wedding: March 2012 - Pelican Grand Beach Resort

I had a lot of problems contacking vendors through email and online forms. I hate using the phone, but I had to suck it up and call.

Post # 5
Member
3625 posts
Sugar bee
  • Wedding: June 2012

I would do individual emails to each one. You can literally copy and paste a generic “Hi! I’m interested in x, y and z. Do you have rates for x, y and z?”. It’s not like a cover letter where you need to tailor it exactly to each vineyard. That’s what I did. Since you can’t talk on the phone, I would suggest putting email preferred/only in the message. I had a number of them attempt to call me and I’m in the same boat as you.

However, I will say that most asked for a tentative guest list size, preferred month/year and general budget/look and feel.

So you can say, “Hi! We’re interested in your venue for our upcoming wedding. We anticipate a guest list size of blank [you can do a range] and are thinking of having the wedding around [month + year]. Do you have a rate sheet available as well as what your packages include?” Copy and paste, send.

Post # 6
Member
1217 posts
Bumble bee
  • Wedding: November 2012

@kariface:  +1. Get general pricing and availability, ask about each venue’s “packages” and what they include, find out how many people they can accomodate, and the other questions you listed (like if they’re BYOB).

@mrsSonthebeach:  I actually had great success with emails, I’ve hired all vendors via email (and meeting with them in person). I hate talking on the phone.

Post # 7
Member
1361 posts
Bumble bee
  • Wedding: September 2012

check their websites first.  They may have information about pricing and size there.  And send each venue a seprate email.  You might need to call, but you can try the email first.

Post # 9
Member
1217 posts
Bumble bee
  • Wedding: November 2012

@Maurasaurus:  That sounds great! Just to give you a heads up, a lot of venues and vendors don’t book more than a year or a year and a half in advance, so they may not take you seriously yet about booking a wedding for spring of 2014. You may just want to keep the October 2013 date until you have more details.

ETA: I meant to add, dang girl, you are on top of your game! I didn’t even think about these things until the ring was on my finger, and even then it took me awhile to figure out what questions to ask!

Post # 11
Member
3000 posts
Sugar bee
  • Wedding: July 2012

@Maurasaurus:  I think that email draft sounds perfect. Just one thought though, if you want a wedding at a vineyard (where they MAKE alcohol), I’m not sure a lot of places will allow you to bring in your own. I would assume that you’d have to use their wine, but then again, I’ve never looked into events at places like that so I could be wrong!

Post # 13
Member
7904 posts
Bumble Beekeeper
  • Wedding: March 2012 - Pelican Grand Beach Resort

@MsVoyageur:  I was fine with photographers, florists, and cake people by email, but the venues were a huge issue. I only had one of nine respond promptly by email. The rest I had to eventually call. HATED IT. They were absolutely fine to conduct business with after that on line, but the initial contact was impossible.

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