Post # 1
Guest perspective needed!
We are planning a somewhat complicated wedding – our guests are from the US, the wedding will be in Italy.
Through Zola We have the option of sending out an email or text to specific guests, or to the whole guest list.
Would it be rude to send out blasts of information we think would be helpful? For example, we are tracking flights to the destination. There was a week where flights (normally 500-800) dipped into the 300s in price. Would it be appropriate to send an email to everyone saying “FYI – prices to (airport) are unusually low right now at 350 roundtrip” with a link to the price? Or would that be presumptuous/annoying?
Other potential uses I was thinking, would be for people to sign up for activities that we can organize, or for people to sign up for shuttle service from the airport once we have the price of that, etc. That sort of thing. Maybe information on how to use the trains to get to the countryside (we found the trains could be a little confusing personally when we went).
Post # 2
I’d say as long as you weren’t sending emails like weekly for the next long while it would be okay to get the odd ‘flights are a good price right now’ – but I don’t know how many people you are dealing with. If people haven’t rsvp’d yet then it might seem pushy. If you are only dealing with a handful of people I’d also just text/email them individually.
As for the other info, I’d just add it to your wedding website (assuming that’s what Zola is?) or provide it with your invite, and not sent updates on events etc. Travel information should be posted somewhere people can refer to it I think re:how to work the trains etc, rather than digging through emails.
Post # 3
I think sending an urgent or important update via email is fine but it sounds like this info would be better on a wedding website. I don’t know how much I would love being pushed on flights, getting emails telling me how to use trains and spamming me to “sign up” (does that mean pay?) for activities the bride and groom have organized months out from the wedding. I get enough junk as is so multiple emails about wedding details seems like over kill.
Post # 4
nattywed : I would put all of the information on your wedding website and call it a day. One couple sent emails like this and it drove me INSANE. I also wasn’t sure whether I was going to go this wedding, so I felt the bride was trying to pressure me to book everything before I was ready.
Post # 5
we put information like this on our wedding website (i.e. what the best airport was to travel to, as well as other nearby airport options that might be cheaper but would involve renting a car, etc.). you don’t need to email blast everyone– they can seek it out there if they need it. your guests are adults and will be familiar with how to track flights for the best price, etc.
Post # 6
- Wedding: April 2017 - City, State
Also agree with putting the info on the wedding website. You don’t need to update people on price fluctuations, there are a ton of easy ways for people to do that on their own. As far as signing up for things, I put a “would you like to use a shuttle service?” question on the website and people could just click yes or no. I’ll be honest, I wouldn’t read more than maybe the first email. I’m checking emails all day long at work and generally only check personal emails on the weekend.
Post # 7
Destination weddings are already a huge burden, cost, and inconvenience. Even if that was not true, it’s one thing to provide information, for example, hotel and travel options, and quite another to expect commitments for activities or services so far out. It’s especially inappropriate to organize anything people are expected to pay for.
Post # 8
I would appreciate a heads up about those flight prices!
For the rest of the information, add it to your website.
Post # 9
I think alerting everyone about the flight prices is a little pushy. Or, it could backfire and guests could start treating you like a travel agent and asking you millions of questions.
Besides, whenever I see an unusually low price for a flight, it always ends up being for some weird airline at a bad time with a long layover and just doesn’t end up worth it in the end anyway
Post # 10
Thanks to everyone for the feedback!
I think (based on responses) I could do it if I limit the emails to only 2-3 max over the course of the year? And only for time sensitive, important information that would benefit the guests.
I definitely don’t want to be pushy! OTOH as a guest if prices were half of the usual amount I would want to know. So I’m trying to do unto others etc.
I’m leaning towards only using for extremely low priced flights (shouldn’t happen too often), and keeping the other info on the website.
Re: the potential events. Everything we have currently planned would be paid for, I would need the numbers at some point so that we COULD pay for things. And we plan to make it really clear that everything is optional!
We have been getting questions from multiple people about other activities…we can’t afford to pay for them, but it seemed to make sense if many people were interested, they may want to pool their resources. For example if more than twenty guests all express an interest in doing a wine tour, it’s cheaper if they go together. Same if many guests want to do a day trip to Rome or Florence (for example, that’s one of the questions we’ve gotten) it would actually be cheaper for them all to go in together on a shuttle rather than individually paying for train tickets. No, I can’t afford to cover these extra activities people want, but if I can facilitate in organizing them, is that really so bad? I would feel bad watching people pay extra money for these things knowing I could have worked out an easier way for them, even if it’s not free.
Post # 11
As a prospective guest, I would find these kind of emails to be intrusive and annoying. I’d reserve mass email updates for something truly urgent, like needing to notifying everyone of a date/time/venue change.
For group activities, maybe you could set up an optional group forum, Facebook group, or email list for people who have expressed interest, so the other guests don’t get spammed.
Post # 12
misslucy : yeah, I’m thinking of leaving it on the website – “if you’re interested in XYZ, please contact the couple” or something like that. Then we can create subsets if people to email as needed!
Post # 13
One or two emails, MAX.
Also – I would remove yourself from the burden (time +
financial) of being the event planner. Do you really want to be the one rounding up 2 more people so that the other 18 can save money on a wine tour? Will you have to put your credit card down on the reservation? What happens if 6 people bail from an excursion where 15 were needed? Will you have to foot the bill for the no shows?
Your heart is in the right place but you’re inviting adults who can figure out how to entertain themselves while traveling. A list of fun things to do on your website is one thing, actually coordinating the excursions is not your job (since you’re not paying) and a gigantic waste of your time and energy.
Post # 14
Again, keep it informational. Past that it is up to others to coordinate with one another if they so choose. You are a host, not a travel agent or commercial enterprise.
Post # 15
dgirl715 : that’s true – I wouldn’t want to make myself liable in some way! I will definitely keep this in mind.