(Closed) Maternity Leave Letter

posted 7 years ago in Babies
Post # 3
423 posts
Helper bee

I didn’t write a letter but I was in the same situation.  What happened with me is I started out on UML or urgent medical leave and then i used 12 weeks of FMLA when I could start it at my one year anniversary (about a month after I gave birth).

Does your one year anniversary fall soon after your due date?  Maybe you company would do something like this where you start on a different kind of leave but switch to FMLA when you can?  

If your anniversary doesn’t fall soon after than I’m sure I’ve been of no help! 🙂

Post # 5
273 posts
Helper bee
  • Wedding: August 2009

I’ve seen this sample template online which might work? It seems to open the discussion re dates, etc. 

Maternity Leave Memo for (Your Name)

To (Your Supervisor)


This letter is to formally inform you I am pregnant  and wish to take maternity leave. I expect the leave to last (fill in the number) weeks and to begin on (date you wish leave to commence).

To ensure my job responsibilities will be managed during the period that I am away from the office, I am making the following proposal for work coverage, communications during leave and my return to work.

I consider this proposal the beginning of a conversation and welcome your input, both on my return to work dates and on the coverage while I am away. 

Current Work

I plan to complete these projects before my maternity leave commences:

  • (Project 1)
  • (Project 2)
  • (Project 3 or more)

The following projects or job responsibilities can wait until I return from leave:

  • (Project 1)
  • (Project 2)
  • (Project 3 or more)

Work Needing Coverage

The following projects or job duties will need to be covered during my absence:

  • (Project or duty 1)
  • (Project or duty 2)
  • (Project or duty 3 or more)

Iyou need to reach me for urgent work-related matters, I will be available at (phone number). I do not expect to be able to keep up with business email, so please contact me by phone.

Return to Work

I plan to return to work on (date) on a full-time basis. I anticipate no problem with resuming my current position and delivering the same high-quality work that I do now.

Again, please consider this return to work proposal the starting point for discussion. If you have concerns about anything I’ve suggested, please inform me so that I have an opportunity to address them.

Please let me know of any information or forms, such as a doctor’s note, that you will require from me before or during my maternity leave. I look forward to working with you to ensure smooth transitions to maternity leave and back to work.

Sincerely yours,

(Your name)

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