(Closed) Minimum Guest Requirement and No Way Around It?

posted 9 years ago in Reception
Post # 18
Member
254 posts
Helper bee
  • Wedding: July 2012

Show up and say that they canceled at the last minute due to a death in the family on that side or bad weather delying their plane from overseas and ask them to pack up all of the food so you can bring it home/donate it to a local shelter. 

Post # 20
Member
606 posts
Busy bee
  • Wedding: August 2013

I agree with all the posters….a minimum spending would make sense for it to be profitable for them to have the event, but a minimum number does not. Unless I ran into one venue that was concerned with minimum number because they don’t want the venue to not look filled and then people in turn not like the venue and not reccomend it…. all the psychology that goes into rules for venues! :/

Post # 22
Member
606 posts
Busy bee
  • Wedding: August 2013

View original reply
@Lemma: oh dear…. then they’re just crazy! are there any other venues that your interested in that would be ok with a 50 guest event?? good luck with the hunt! 🙂

Post # 23
Member
5109 posts
Bee Keeper
  • Wedding: November 2011

Thats just stupid. Our venue has a minimum requrement of 125 people. If there wont be 125 you just have to pay for 125 so they arent losing money. I dont see why they wont do this for you… It just seems weird. They would technically be saving money on cost of food and they wont need as much wait staff for less people, so I am so confused as to why they dont just let you pay the difference.

Post # 25
Member
443 posts
Helper bee
  • Wedding: January 2012

Are their per person packages food and alcohol inclusive? We had the option of doing either, and picked food only, as not a lot of our guests are big drinkers. We will just pay for whatever people drink on top of the food package cost (hope that makes sense).

If the package you have paid for is only food, they may be worried that they’re going to miss out on the alcohol tab that 30 extra people could run up.

If they do theming packages themselves, that could also mean 30 fewer chair covers, sashes, and 3 or 4 less table centrepieces.

Post # 26
Member
184 posts
Blushing bee
  • Wedding: April 2012

unless your dead set on this place i would give it a wide berth as clearly they don’t want your business 

if its your dream venue then a pp said book for 80 people minnie and micky mouse included and then appologise on the day that you lost some guests due to a crisis. how would they know

BUT if it were me unless i was heart set on the venue i would be going elsewhere at this point

 

lolly

Post # 27
Member
6400 posts
Bee Keeper

A lot of the venues we looked at had minimum guest numbers, but essentially, it was a minimum spend requirement, as they had packages at say $220 pp, and required that you paid for at least 60 guests for a Saturday wedding in the summer, ie, in effect they wanted you to spend a minimum of $13200 if you wanted to marry at their venue on a Saturday. However, we found that some venues would compromise, as we only wanted 50 guests, and weren’t prepared to invite ‘extra people’ to fill up spaces. If you are inviting 50 instead of 80, then instantly they will save on food and drink costs, so they SHOULD be able to reach a compromise, and give you a lower price for the additional 30 ‘guests’; so, let’s say they’re charging $150 pp for a package of food and drink, but $40 of that covers staff, ingredients, and drink – in theory, they could compromise and charge $110 pp for the additional 30.

It might be worth speaking to them again, as they may have misunderstood and thought you just wanted fewer guests at a discounted rate. Bottom line is they should be able to come to an arrangement whereby they are making the exact same profit as they would if you had 80 guests, but you’re paying a bit less than the full price for 80 actual people.

Does that make any sense?..

Post # 28
Member
1340 posts
Bumble bee
  • Wedding: November 2012

I don’t know the specific details of your wedding, but if I had to guess, I’d say that they are very set on the 80 guests not only because of the minimum spending requirments, but also because of the bar. 50 guests are going to drink much less than 80 guests and in the restaurant industry, drinks are their bread and butter. That’s why it costs double to three times to get a daquiri at a restaurant that you could just make at home. Before the cruise wedding idea came up, we were planning a wedding for 30 and the vendors were demanding 80-100 because of the minimums and the bar.

Post # 29
Member
230 posts
Helper bee
  • Wedding: June 2012

I had a similar situation.  The “package” price per person that my venue offers includes a brunch for 25-50 people the next day. I asked if the number of people included in the brunch depended on the number of guests at my wedding- she said no, that if we do 50 people they just put less options of food out than if we did it for 25.  This too makes no sense.  The number of people included in the brunch should be a ratio of the number paid for for the wedding dinner.  I.e. paying for 250 person wedding should have more included in the brunch than 100 people.  The woman at the venue could not understand my logic. 

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