Post # 1
So, I’m having a destination wedding in Cali next August and I have my venue reserved from 10:30am-2:30pm and our ceremony is going to be in a garden right next door. I need some help figuring out some things!
1) What time should my ceremony start? I was thinking about 9:30am with “cocktails” in the garden from 10:00am-10:45am and then everyone can walk over to the bakery for brunch!
2) How much time should I alot for teardown? My venue said that all guests and vendors had to be off the property by 2:30pm.
3) Should I invent in a shuttle to take my guests to and from my venue? Everyone will be in the same area but not at the same hotel. If so, should there be a central meetup or should I have the driver stop at each hotel to pickup guests?
3) My makeup artist was talking about a 5:30am start time for just my makeup and hair and makeup for my mom but that seems really early for just two people? Would it be crazy if I asked her to push it back to 6:30am? I’m wearing my hair in it’s naturally curly state with a flower tucked behind my ear.
Post # 2
laulau17 : I realize you are trying to maximize your venue time, but a 9:30 start would be a lot for me for a weekend event if I was a guest. I’d have to get up earlier than I do for work to get ready in time and I’d probably be yawning through the ceremony. Can you push the start to 10:00? Psychologically it just sounds better.
In addition to cocktails in the garden have you thought about having a coffee bar? Maybe even coffee cocktails?
Post # 3
fj2m05 : I plan on having a coffee bar set up (w/pastries) before the ceremony starts and will keep it there during the reception! Coffee cocktails sound delightful, btw!
I understand what you’re saying but I feel that pushing the ceremony to 10am would not be a good use of our time/money considering our venue is only available from 10:30-2:30. With a 9:30am start we’re already losing 30 minutes at the reception venue which is why I don’t want to push for an hour. I’m assuming we’ll have to leave around 1:30pm to have the place cleared out by 2:30pm(although I could be wrong about this?). On the invitation I was planning on saying that prelude music begins at 9am and the ceremony will begin at 9:30am. Our wedding will be a small affair with about 35 of our nearest and dearest, most of whom wake up VERY early on a daily basis so I would be quite surprised if anyone was upset about the start time. It’s also just 1 day, ya know? 🙂
Post # 4
9.30 sounds fine, especially as you know your crowd are early risers. My sister’s wedding was at 7am… SEVEN! We had to get up at like 5 and I am not a morning person. 9.30 is fine.
Tear-down depends on how much you have to take down I guess, but I would think an hour is ample. Less if you don’t have a lot and there are plenty of people to do it.
You don’t have to do a shuttle but it might be nice as people won’t have their own cars there. Although if it’s quite close people would probalby be happy to taxi.
5.30am does seem early for the hair and makeup if it’s just you and your mum and you’re not even having your hair done. Is your mum’s hair going to take a while, and how far will you be from the venue?
Post # 5
nonablu : Haha, thanks! Yeah, I’m hoping folks won’t have to get up before 7-7:30am which I think is perfectly reasonable!
The only rentals I’ll have will be plates, glasses, flatware, a couple of chalkboards, a few smaller decorations (i.e. photographs), that sort of thing. No large items as the reception is at a restaurant!
My wedding is in the literal middle of nowhere in California so I think they’ll be hard pressed to find a cab. Most people will have rented a car but I was thinking about it as more of a courtesy/for people who might have 1 too many to drink!
Unlike me, my mom’s hair is straight so I can’t see them spending more than an hour on her hair considering all they have to do is a blow out with a few curls! I’ll be within 5-10 minutes of my venue!
Post # 6
6.30 should be fine for hair and makeup then. The bus is a nice thing to do if cabs are scarce 🙂
Post # 7
laulau17 : with hair and make-up, I would listen to the person doing it. Please remember it isn’t just the hair and make-up, it’s also getting into your outfits, and then making your way to the venue. You are probably looking at 2.5-3 hours to do the hair and make-up, and this ideally needs to be completed by 8.30am to give you time to get into your dress, get some photos, and get to the ceremony. So in that basis 5.30am does actually seem sensible IMO. I would sooner get up an hour earlier and end up with some time to kill/relax than be rushing and panicking about being late.
Take-down time depends on how involved it is eg will there be a lot of decorations that need to be taken down? Or is it literally a case of the vendors packing up and going? I would allow anything from 30 mins to an hour for this, and make the vendors aware beforehand so they can keep on top of things as they go (eg collect glasses/crockery)
And I think 9.30am as a start time is fine.