Post # 1
Recently I posted what my food order was. I’m having an evening reception, no sit down dinner- just appys and desserts. A lot of people commented that they didn’t think it was enough food. I considered all your comments, and even though I didn’t want to, my Fiance and I have decided to increase our menu. (sigh… $$)
so, for 80 adults, 10 kids under 10 and 2 teens, for a total of 92 guests (hopefully everyone comes!) we are ordering:
a cheese board, with crackers, breads, pickles, etc.
a trio of dips, also with crackers and breads
a raw veggie and dip platter
24 dozen appys- that’s 288 pieces (3.2 per person)
later on, at 9:30pm:
big fresh fruit display
dessert tray (little pies, tarts, flans, etc.)
I should mention that we have made it very clear on our wedsite that we are not serving dinner, and that it’s light hors d-oeuvres only. so, our guests should know to eat something before coming at 6:30pm. Yesterday my Mom, when I was talking about being stressed about the increased catering bill, literally said – If they are hungry, it’s their problem! haha… no Momzilla in my life…
Post # 3
hmmm… no responses yet.
I’m thinking upping it to 4 pieces per person for the passed appys probably is a good idea. ouch… why does feeding people good food have to cost so much $$?
Post # 4
Can you begin your wedding later? I’d leave the house by 6 for your wedding, with an hour to get ready. That leaves me eating dinner at 4pm. If your date is correct, then I’m trying to do all of this on a Wednesday evening when I have to work until 5 or 6.
Light refreshments are just fine, but they can’t fall at a meal time. Well, they can, but then you’re not treating your guests very well.
Post # 5
I think it sounds good, if all of your guests are local! You could maube push it back half an hour for them, if thats an option.
If people need to travel, then I would go for a much later start time.
It all sounds delicious though!
Post # 6
Timing is key. How quickly will the appetizers be passed? If food is coming out quickly, people tend to grab more as they feel like there is no limit. I’ve been to several parties where I see people taking 2 or even 3 appetizers from one tray. I would just hope that there’s enough to go around for everybody!
Can you push the desserts up earlier? 3 hours after seems a bit long. Little pies and tarts will fill people up more as they contain more carbs and calories. So maybe even putting the desserts out at the same time as the dips and cheeseboards would work? This might also deter people from grabbing up all the appetizers.
Pushing the reception time back a bit might also work. 6:30 to me sounds like dinner time, but pushing it back to 7:00 might encourage people to grab a bite before then.
Good luck with everything and don’t worry too much. You are providing a good variety of food after all. If they’re still hungry, they can get something afterwards.
Congratulations! I’m sure it will be beautiful.
Post # 7
May I ask what kind of appetizers you’ll be passing around? Depending on what they are, I don’t know if 2-3 appetizers per person will be filling enough for guests.
Additionally, will you be serving alcohol at your wedding? (I’m assuming that since it’s a Wednesday evening, No?) Because if you are serving alcohol, then it’s pretty crucial to have enough food being served to balance the consumption.
Post # 8
- Wedding: March 2012 - Pelican Grand Beach Resort
I think your wedding really needs to be later than 6:30 to justify this menu, whether you think you’ve made it clear to guests or not. 6:30 says dinner reception. I’d recommend you move the affair to at least 7:30, but preferrably 8. You are giving people one impression with your timing and then delivering on something else.
As for the number of pieces for person, most caterers supply 2-3 pieces per person PER item, not total, for a COCKTAIL HOUR with a full dinner after, not a reception.
Post # 9
I agree with some other posters that the timing might not be ideal for a light apps cocktail reception, but it might not be possible to move your event time/you might not want to do that for all kinds of reasons. The fact that you have clearly communicated to your guests that this is not dinner is key. From there, I would try to up the amount food however you can–making sure there’s lots of crackers/dips/breads (hopefully not too pricey) and then try to up the apps if you can and go for filling options.
Post # 10
okaaay…. thanks for the responses!!
@MidwestBride2012: yes, it’s a Weds eve, so I don’t want to push it any later, since lots of guest will be leaving by 9pm. Ceremony is 7-7:30, which is why we’ve asked them to arrive around 6:30.
@pugsnhugs: good idea to bring out dessert and fruit trays earlier. that way, if anyone is hungry, they don’t need to wonder.. is there more food?
@maraschino: yes, serving alcohol. But since it’s weekday evening, I’m not imagining the consumption will be heavy.
@mrsSonthebeach: moving the wedding ceremony to 8pm is not a possibility. I’ve worked, planning and saved my money for a year to enjoy my wedding and I don’t want to it to all be over in two hours. so our guests will arrive between 6:30 and 7, and then ones who can stay until 10:30 will get to enjoy the fireworks show (it’s a Symphony of Fire show night we have in Vancouver). our closest friends and OOTs will probably stay the latest, until the DJ ends at midnight. but I’m guessing almost half will leave early, because of work the next day.
So, definitely upping the amount of passed appys and asking them to being out desserts and fruit at 9pm. I should also mention that our favours will be chocolate kisses and mini reeses’ PB cups. so they’ll get a sugar hit on the way out, too! Lol!
What prices are other people being quoted for passed appys? The lowest we have is $29 a dozen! So for 10 dozen, adding 15% gratuity and 125 tax, equals $375. sheesh. thanks goodness we already wanted a vegetarian wedding. Meat would be so expensive.
Post # 11
What are your guests going to do for an hour while they wait for the ceremony to start? Do they know the actual start time is 7? Why not just have them arrive then?
Post # 12
I’ve heard you should have 4-6 appetizers per person for a cocktail hour, so for a whole cocktail reception, I think you’d need to add a bunch more. If you aren’t willing to move the time of the reception, you need to substantially increase the amount of food available. Taking the “it’s their fault if they’re hungry” attitude personally would make me feel like a bad host.
Post # 13
OK I’m sorry this might hurt but just thinking about this situation makes me hungry, (not in a good way).
Because it’s a Wednesday, and most people will be coming from work, I’m betting they won’t have time to eat before your event. So their last meal will be lunch time or if they’re lucky a late afternoon snack. Your wedding being at regular dinner time will leave their stomachs rumbling. I agree with @mrsSonthebeach: that 3 apps per person is not enough even for a cocktail hour, much less a cocktail reception. I know you’re also having the dip and cheese tray but I guarantee that will be gone instantly. People tend to get less filled up when they’re nibbling on apps then when they sit down for a meal so they need more food to feel satiated.
At this rate, I wouldn’t be surprised if most people left very early just because they are hungry. I’m sorry if that hurts to hear but I’m assuming you’re asking for opinions because you actually want them and aren’t just looking for justification.
Post # 14
I understand your concerns, but this is really not enough food for an event that starts at 6:30. It will leave a bad taste in your guests’ mouths (pun intended). Hors d’oeuvres and apps either has to be earlier, like maybe from 2:30 to 4:00 or way later, like 9:00 to midnight.
To be honest, I would definitely be a hangry (hungry + angry) guest at your wedding. Even if you made it clear that there was no dinner, I would either (a) not come or (b) assume you meant that it was heavy hors d’oevres, not little snacks. Also, aren’t YOU going to be hungry?
Post # 15
I very much agree with Meowkers.
It sounds like you are genuinely trying to make the best of your financial situation and feeding your guests what you can, but the fact is that the time of day and usual circumstances (long day at work, dinnertime, etc.) are working against you. It’s considerate of you to have taken precautions to inform everyone of the “light appetizer only” situation, but as a guest, I would already be exhausted upon arrival, and not having a full meal or real cocktail hour would be the last straw. I’d probably give my very best wishes, but call it an early night.
Post # 16
Yeah sorry OP I have to agree with all the PP’s. At first I was on your side until I read some of the arguments and when I thought about it I realise I barely have time to make it from work to my 630 volleyball game and Im going there in sweats. To have the time after work to eat and get ready for a wedding would not be possible…..people will be starving, Fiance and I have left a wedding before because we were starving and just wanted to go get a pizza and pig out, you really should have more food if youre doing a 630 arrival. I understand why you dont want to push your time back and I agree with not doing it but you have to support that decision by serving more food…….I understand everyone has their own budget but in reality $375 for food is not a lot at all, even for appetizers it should be at least a bit higher….