(Closed) Necessity of Wedding Coordinators?

posted 10 years ago in Logistics
Post # 3
508 posts
Busy bee
  • Wedding: December 1969

I tackled a lot of DIY projects for our fall wedding, but also knew that I didn’t want to worry about it on the day of the wedding so I hired a day of coordinator.  She was brilliant – going above and beyond to make the day run smoothly.  It was one of the best wedding decisions we made.  Prior to the wedding, it relieved a lot of stress – she asked excellent questions we hadn’t thought of (at least not yet) and saved us tons of time.  One other thing that helped was we set a final due date – the Friday morning of the wedding weekend, we stopped prepping and started enjoying.  The last couple of project weren’t perfect, but no one really noticed and it was completely worth it.  Instead of stressing over details and set up, I could focus on getting ready, spending time with my mom and wedding party and actually enjoying the day.

For the amount, it varies highly by region, so you may want to ask on your regional board, if there is one.  I actually found our coorinator by posting about it on our local board – she was looking for more work to build her business and it worked out beautifully.  We had excellent service at an unbelievable rate.  If budget is an issue, look for someone who is up and coming.

Post # 4
194 posts
Blushing bee
  • Wedding: September 2008

i didn’t have a professional DOC, but you definitely need someone to be a point of contact for all the vendors, in case anything goes wrong or is late, etc.

my sister did a wonderful job putting out small fires. it was stressful but once the reception gets started, there wasn’t that much to oversee, so she was still able to have fun.

Post # 5
538 posts
Busy bee
  • Wedding: December 1969

My coordniator comes with my venue, so her price is included. She is so helpful in answering my questions about the space, but what I am really happy with is knowing she will be there on the day of to make things run smoothly.


The only thing about a coordinator through your site versus a coorinator you hire is they are just at the venue, they do not keep you on track the rest of the day. Which makes me a little nervous about keeping on schedule, but my photographer said it is something he is great with and assured me he can keep us all on track.

Post # 6
248 posts
Helper bee

Just keep in mind that the venue coordinator works for the venue, not for you. That means he or she could be laid off, fired, find a different job or be on vacation on the day of your event.  Our venue coordinator said she is "usually" there for all events.  But if she is sick, has the weekend off or is on vacation, the venue provides a subsititue coordinator that follows the notes. 

If it is important to you to be guaranteed that you work with the same coordinator, then you might consider hiring your own.  That way you have a contract that says she will be there on the day of your event as well as as much pre-event work as you agree to.  If your venue is willing to provide you with the same type of signed agreement as to working with a specific coordinator then you migth feel more comfotable.  But most venues will not guarantee a specific person – just that there will be a coordinator on the day for you.  A friend of mine had a venue coordinator that she loved who quit to go to work for a different venue 2 months before her wedding.  Of course a substitue coordinator was put in place by the venue but she was not nearly as competent as the orginal one had been.  Just something to think about…

Post # 7
1238 posts
Bumble bee
  • Wedding: August 2008

I hired a woman I met on Wedding Bee as my day of coordinator.  I’m so glad I did — she made the wedding day go smoothly for me.  She kept me sane.   I paid her $400.  She was WELL WORTH every penny!

Post # 8
513 posts
Busy bee
  • Wedding: December 1969

I would recommend check with past brides who have used the same venue you are & see what they did & what their experiences were. Thats what I did. I emailed past brides and asked if they had their own coordinator or not. I received helpful pointers about what they wished had been done differently for their day at the site. Many said they recommended someone besides the venues DOC for a variety of reasons (one DOC at my venue has been reported to yell at brides!)- & many expressed due to the venues needs how beneficial a coordinator would be (it is quite large and spread out). Other brides have had great luck with their venues DOC’s. (I just don’t trust the DOC’s at our venue from all the brides who have been married there before and what they have told me in their feedback)

Ultimately I hired a wedding coordinator. I wanted my family and friends by my side relaxing enjoying the day with us- I didn’t want friends or family to stress out getting things done on our behalf. 

We booked our coordinator ten months in advance I think we get a little more use of her for the money. Overall= $1,850. And I think from what I have seen on the boards we will be giving her gratuity. She would have cost more had she done the leg work- which we’re capable of doing: like making appointments with vendors, interviewing vendors, making my own appointments for hair, makeup, accomodation research, etc etc. But basically since it’s a destination wedding, she is helping us out with the vendors in the area who she has experience with. She will run the dress rehearsal, she will get us bids on party rentals, she will have been there with us through the whole process to make sure nothing deviates from the time frame to maximize our day. 

Post # 9
4 posts
  • Wedding: October 2008

We didn’t hire a cordinator for our wedding and that was a mistake! We had a friend help the day of and everything went great, but for all the months of planning before it would have been nice to have a coordinator.

Post # 10
2695 posts
Sugar bee
  • Wedding: February 2008

We hired a DOC for a pretty reasonable price.  It was hands down the best thing we decided to spend money on.  I did not worry about a single thing the day of the wedding.  She was awesome, and made it so I could enjoy the day – and so could my mom, friends and family.  Make sure you check references because that is really the only way to know if you are getting someone good.  (Plug: Her name is Sarah Lusardi, in New York City, happy to share contact info, she is seriously amazing and quite reasonable  for the area!)

That said, if you simply don’t have money in the budget, and you have a  super coordinated friend that doesn’t mind working instead of enjoying the day, let that person give you the best present possible!   They can work with the DOC, but I have seen a lot of friends rely on the venue DOC and end up dealing with a lot of crap day of because they just weren’t on ALL the details….

Also, all 3 women who worked at our venue (2 for 10+ years) were fired before our wedding,

Post # 11
152 posts
Blushing bee
  • Wedding: March 2010

I’m using Paola from Just Chic Events. She’s amazing. I’m very DIY and so is she. Her price for full service coordination is beyond reasonable (same price as some of my friends’ month of or day of coordinators) and she’s awesome. I contacted one WC who refused to even talk to me until 12 months from my wedding… i’ve got a long engagement, and i’m a planner – so that really sucked. Then somebody on Weddingbee suggested Paola and I’ve been so happy with her. She’s awesome.

I’ve posted about why i chose to use a wedding coordinator… in case it is helpful!

Post # 12
2 posts

I’m writing from Chicago to say that a Wedding Planner is crucial.  Your own.  Not one associated with the venue, because they care about their employer, not you. 

It’s your Day.  You should be basking in the joy of your husband and your family, not worrying when the food is going to be served.

  There are so many myths surrounding Planners. Particularly the financial issue:  Remember that the expenses lie with the vendors (Music, Caterers/Venue, Photographer).  A good, experienced Planner will know how to work with them to ensure that they deliver exactly what you want on your Day.  If you hire a full-service one, she will provide you with options of vendors who suit your style and budget and her relationships with them can provide you with costs savings.  

If the photographer doesn’t get the shots you want the money isn’t going to matter.  There aren’t any do-overs here.

 I had a planner and couldn’t believe how quickly it all went.  I would’ve missed so much if I hadn’t had help.  You should at the very least go with Day-Of service, which is inexpensive for everything they do.
I used Here Comes the Party.  Marcy was fantastic.  My wedding was better than I imagined – and how rare it that.  I DIY’ed the things I wanted to, collaborated with her on things that interested me but were outside my expertise (flowers, programs) and she handled the rest.  She has planned large galas in addition to weddings of all sizes.  It’s important to find someone with a breadth of experience who stays cool. She was the fourth planner I met and I hired her on the spot.  She took care of the details, was fun to work with AND brilliantly handed our mothers. 

 Seriously.  Skip the favors and hire a Planner.

Post # 13
735 posts
Busy bee
  • Wedding: January 2009

I think it depends on the extent of your wedding. Ours will be a VERY traditional Catholic ceremony with a reception at the church hall. 

Our church comes with a ceremony coordinator for $150. Shes already been super helpful. As far as the reception goes, our caterer comes with a "site rep" to make sure it runs smoothly. I will also be enlisting a friend to make sure the essentials (cake, DJ, Photographer) come on time.

You can also hire a DOC day-of-coordinator who will take over the day of the wedding to make sure things run smoothly. They typical range anywhere from $200 – 1K

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