(Closed) Need Help ASAP dealing with venue.

posted 8 years ago in Reception
Post # 3
3762 posts
Honey bee
  • Wedding: May 2010

I think thats a hard point though but since it doesn’t state the the price will decrease if the numbers get smaller.  I think from the sounds of it that you just have the option to have a lesser amount of guests.  Sorry that may not be what you wanted to hear, but from a business perspective, I am not sure if you have a lot of ground.

Post # 4
3041 posts
Sugar bee
  • Wedding: May 2010

WOW that’s a CRAZY increase of pricing!! I’m not sure legally what you can do. Since the contract is worderd you can go UP TO 250, you might be stuck. Maybe you can invite a few more people you didn’t think you’d be able to invite before??

Post # 6
1067 posts
Bumble bee
  • Wedding: October 2010

EEEk It’s a good idea to talk it over the phone, you’re right! I would bring up the exact times that she said that the numbers could be adjusted and if the contract states no minimum then I think you have a convincing argument! Good luck! Sorry I couldn’t be more help!

Post # 7
414 posts
Helper bee
  • Wedding: January 2011

if you need help reading the contract i’d be happy to assist

i’m not a lawyer (i’m an accountant) but i read legal documents all the time and combat the IRS, so i have pretty good/basic knowledge of legal related arguements since i work with lawyers all the time.

Post # 8
136 posts
Blushing bee
  • Wedding: July 2010

You might be SOL but in her email, it is odd that she writes, “I think we should…” versus… “the contract states” or “the rules are…”, you know?  Her own verbage makes it sound flexible.  In my own experiences with being fuming and trying to get an issue resolved in my favor, the nicer and calmer you are, the better.

Post # 9
87 posts
Worker bee
  • Wedding: June 2011

I know of some venues that charge a larger amount if you don’t meet a minimum requirement – this doesn’t sound like the case because as you mentioned it’s a private property so it’s not an all inclusive type package where food and liquor are included. I think it’s worth nicely asking what your options are, but I would plan on having to pay the $5000. The other problem you don’t want to run into is the additional fees at the increased price because at least with the way you have it currently you are covered for the maximum amount of people you will have. If for some reason you’ve underestimated and will have to add on, at 5 times the original cost you might end up racking up a bigger bill than the $5000.


And remember – you catch more flies with honey than with vinegar 😉

Post # 10
1403 posts
Bumble bee
  • Wedding: August 2010

It sounded like this lady was being friendly and helpful in her response actually.  Even if your contract states that you can lower your number of guests later, it could be that your total charge will get recalculated based on the rates at the time you do the recalculating, if that makes sense.

Make sure to me calm and professional over the phone.  She’ll be more willing to work with you then.

Post # 11
1426 posts
Bumble bee
  • Wedding: December 1969

I think you can’t really expect the site fee to be lowered at this point- but any fees for rentals that you aren’t using (like if it’s $5 per chair or something) you should only pay for the number you actually need rather than the full 250.  Maybe you could put it to her that way?  I mean, a room is a room, so I can understand saying to costs the same no matter how many people are in it.  But I don’t see why they should charge you for 250 of some item if you only receive 200.

Post # 13
1042 posts
Bumble bee
  • Wedding: May 2010

This is kind of a bummer, but my venue is the exact same way. We are priced out for 80, but I will only have really around 60 guests but I still have to pay for minimums as though there were 80.

Post # 15
1135 posts
Bumble bee
  • Wedding: June 2010

I’m actually with Jenbrandner on this one. Your price is based on the figures you gave them for last year. I would think that unless there is a contracted “per person” rate locked in from last year, then you will either have to pay the contracted total price from last year’s locked in rates or change to the current rate.

Companies change and grow, and pricing changes from year to year. Especially smaller companies that are just starting out, they have to change their prices based on what their overhead actually is.

It’s not unusual for a venue to have a head count minimum. My venue is 175. So even if we invite 200, if less than 175 show, we still have to pay for those empty seats.

I think that it already sounds like you got a pretty good deal on the venue if you got it for $5,000 and they are now charging $20,000 for the same thing. I know it stinks that you might not be able to save some money because you have less guests now, but that money has already been budgeted for.

It never hurts to ask though. And I second the honey over vinegar note, too. You have to think like your venue though too. It sounds like maybe more than one party before you got a little out of hand and now she’s learned she has to account for that and charge accordingly.

Good luck!



[edit = Totally typing this while you were responding. Glad to hear it sounds like things are on the up and up!]

Post # 16
512 posts
Busy bee
  • Wedding: September 2010

I’m so happy things worked out!  I was really afraid that you’d have to pay for it all.  Three cheers!!!

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