(Closed) Need Help with Destination Wedding Timeline!

posted 4 years ago in Destination Weddings
  • poll: When to book hotel for Destination Wedding Oct 2018?

    Now - guests would have to pay deposits by Dec 1st

    January - guests would have to pay deposits by Apr 1st

  • Post # 2
    Member
    1593 posts
    Bumble bee

    How many people are you inviting? Is it a small destination wedding with family and close friends? If so, I would honeslty just ask the people closest to you what their preference is before deciding for them.

    Post # 3
    Member
    5966 posts
    Bee Keeper
    • Wedding: June 2013

    December is always an expensive month for people but if prices typically go up, April doesn’t seem ideal either.

    What happens if guests don’t pay the deposit within 90 days? Does the deposit just guarantee the current price? And if they choose to go on the trip at a later date after the deposit, can they still go albeit with a potentially higher price tag?

    I’m going to assume they can still go so in that scenario, I would book everything now and let people know the price of guaranteed through December but after that, there may not be rooms left and/or the price might go up.

    Post # 4
    Member
    7806 posts
    Bumble Beekeeper

    So first, I don’t think you should dictate the days people are there for. Pick the date for your wedding, and let guests decide how long they want to spend. If your wedding is on a Saturday, some might only want to come for the weekend, some might want to fly in on Friday-Friday, some might want to Fly sunday-sunday. 

    That said, your travel agent kind of sounds like they suck. That seems VERY early, but a deposit is just that, a deposit. What is the point of YOU paying a deposit and then having them pay a deposit as well? Sounds like s/he is trying to double dip. That said, guests don’t HAVE to use your travel agent either. Many times I’ve found better pricing on my own. So you can always give them the option of putting their deposit down ASAP but if they choose not to they can still book later. 

    I would probably try to secure the better pricing, and give guests more time rather than less. If the pricing goes up in january – historically a really bad time for finances – then earlier sounds better. I’d send out your STD/all this info before you go, and send actual invites out 2m prior. You will already have a pretty good idea of who’s coming by then, so its just gathering final numbers.

    Post # 6
    Member
    7806 posts
    Bumble Beekeeper

    I think a tuesday for a Destination Wedding is totally fine. I mean personally, if I’m shelling out to goto a Destination Wedding (assuming AI?) I wouldn’t be going for just the weekend (since its like an extra $200 to go for a full week), but I would still leave that option for people. 

    I’d plan your events as close to the wedding as possible, so as to not monopolize peoples time too much. Ie if youre doing a catamaran trip, do it on the Monday evening, post wedding brunch on the Wednesday. 

    Post # 8
    Member
    128 posts
    Blushing bee
    • Wedding: February 2018

    View original reply
    stephf22 :  I am having a desintation wedding in Jamaica in February 2018.
    We booked our wedding date at the resort in Dec 2016 and sent out Save The Dates in January 2017.

    We sent a note along with the Save The Dates with approximate prices of the resort, and that we would be looking into getting a group booking together in the spring/summer.

    We arranged our group booking at the end of April, sent out notifications to everyone via email. they had until June 22 to put down a deposit – with the remaineder due in December. So anyone coming with the group was putting down their deposits 8 months in advance of the wedding.

    I sent my formal invites in the middle of August (just a couple weeks ago)

    So doing your group booking NOW I would say is too early. Have you sent out Save the Dates yet? Your wedding is still over a year away, so I would send out STD’s in October and then arrange a group booking in the New Year. 
    I don’t know how many people you are inviting, or how close they are to you – but you will probably have a lot of people on the fence about coming or not. i know I did, and asking them to make a deposit a year in advance is too much commitment for some people when the wedding is still 14 months away.

    Post # 10
    Member
    128 posts
    Blushing bee
    • Wedding: February 2018

    View original reply
    stephf22 :  For sure.

    My save the dates had the wedding date and hotel name with a note that there was a formal invitation to follow:

     

    And my letter said the resort we were having the wedding at, with a short description (it’s 2 resorts in one), the dates we were planning to go for. Then I had a section about transportation and accomodation, saying the general prices of booking (I got quotes from a travel agent and just used that as a price estimate) and that we would arrange a group booking at a later date. I then stated that people were free to book on their own or through their own travel agent – there is no obligation to book with us, they could also stay off the resort if they wished, but to let us know if they did so that we could arrange day passes for them.
    I ended with our contact info.

     

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