Post # 1
The Logistics: We’re having a semi-destination wedding up at a mountain lodge. It’s a flight for about 1/3 of our guests, and a 2ish hour drive for the locals. Wedding is Saturday at 4:00. We’ll be hosting lunch for anyone there around 12:00, and obviously the reception dinner. Anyone who stays the night Friday night will have breakfast Saturday a.m. (included with their price of the room), as well as Sunday a.m. brunch. We cannot afford to host dinner Friday night (which would otherwise be the rehersal dinner, but we don’t have a bridal party nor a rehersal).
The Formality: Our wedding is going to be very intimate — only 28 invited of our immediate family and closest friends. It’s also going to be very casual (as in jeans will be worn kind of casual); we’re having a bonfire after the reception; we’re going on a hike Saturday a.m. before getting ready; there will be Cards Against Humanity there.
The Goal: We basically want to encourage everyone to stay for the weekend and hang out with us, since everyone is scattered around the country and this will be the first and probably last time that all of our favorite people will be in the same place at the same time.
So with the lodge information on my “accommodations” card, I want to say: We invite you to stay with us for a weekend of good times and great company.
Now I need someone to re-word the following so it is appropriate and correct:
We’ll be up there Friday night, and we hope you come early to hang out — but we can’t pay for your dinner that night. Saturday morning there will be a Starbucks coffee/tea bar and we’re having breakfast. After breakfast, we’re going on an easy 1 mile (each way) hike up a mountain trail to take in the views and the fall air/foliage. There will be lots of ammenities to have fun with — a hay ride is available, we’ve got inappropriate board games, football, a pool table, and giant beer pong. Soup n’ sandwich lunch Saturday afternoon is hosted. Sunday morning there is also a Starbucks bar, and I want everyone to have brunch together (included in guests’ room price).
**We do not have — nor will I make — a wedding website. Just no.**
Thanks for the wording help!
Post # 3
The festivities begin Saturday morning with breakfast and a Starbucks coffee/tea bar. However, we will arrive at the Lodge on Friday night so feel free to join us early! After breakfast, we hope to have your company on an easy 1 mile (each way) hike up a mountain trail to take in the views and the fall air/foliage. There will be lots of amenities to have fun with — a hay ride is available, we’ve got inappropriate board games, football, a pool table, and giant beer pong. A Soup n’ sandwich lunch will be provided at noon, before the ceremony on Saturday. We know you will all need some energy the next morning after the Reception dinner so Sunday morning there will also be a Starbucks bar, and we would love for you to stay for brunch (included in guests’ room price).
* I did this fast but I think it’s better because I don’t think it’s proper to say “we won’t pay” and it just sounds a little more elegant/polite rather than just listing the meals included or not included.
Hope it helps!!
PS Your wedding weekend sounds great!!
I think just saying we wil get there on Fri and come early helps show that the planned events don’t start until Saturday so most people would understand that nothing is hosted/included for Friday night.
Post # 4
@Firework: Thank you so much! That really gives me a basis to work from because I was having serious writer’s block.
And don’t worry, I definitely was not going to write “but we can’t pay for your dinner that night” — I know that would be bad!!
Post # 5
State what you are providing. It’s an easy assumption that it is not covered if it is not mentioned.
Post # 6
Follow up question: Should I indicate the price of the suites on the accommodations card? Or is the lodge contact info, reserved dates, and booking deadline (last date rooms will be held) enough? My thought is that I included the lodge’s website, which has rate information.
Post # 7
@FutureMrsLAL: I don’t think I would include the prices. Your guests can go online or phone the venue.
Post # 8
To simplify, I wouldn’t mention breakfast because technically you aren’t providing it and they’ll get it no matter what.
We’re looking forward to spending time with each of you! To make the most of it, we have arranged a hike, hayrides and games. To re-charge after all of the fun, we will be providing lunch on Saturday.
Post # 9
@Firework: did a great job! Here are a few little tweaks I might suggest, just for flow…
The festivities begin Saturday morning with breakfast and a Starbucks coffee/tea bar. However, we will arrive at the Lodge on Friday night so feel free to join us early! After complimentary breakfast at the lodge, we hope to have your company on an easy one mile (each way) hike up a mountain trail to take in the views and the fall air/foliage. There will be lots of fun activities and amenities — a hay ride is available, along with inappropriate board games, football, a pool table, and giant beer pong. A soup n’ sandwich lunch will be provided at noon, before the 4:00 pm ceremony on Saturday. For those of you who will need some energy the next morning after the reception dinner, there will be a Starbucks bar on Sunday as well. Finally, we hope that you’ll join us for the lodge’s complimentary Sunday brunch.
Post # 10
FutureMrsLAL I guess if there is no special group room rate then maybe just leave it off and give the contact info for the lodge? If there is a special group rate, I have seen that mentioned along with the “code” JonesWedding or w.e provided. If that’s not the case, perhaps just directing them to the website is enough.