(Closed) Need to figure out how much wine, for my budget… and other wine questions..

posted 8 years ago in Food
Post # 3
Member
223 posts
Helper bee
  • Wedding: June 2011

I would arrange a meeting with the front of the house manager.  At this meeting ask to sample the “house” wine (ie-the cheap stuff) so you have an idea of whether you like it or not. Then discuss your entire dinner/wine budget with the manager HONESTLY.  Tell him what you can afford to spend and the manager should be able to tell you what your options are. Don’t forget, they will probably auto-grat 18-20% to the wait staff.  I know that I’ve been to restaurant receptions where we ordered off the menu, then the server asked what we wanted to drink. I forget exactly how the server worded it, but we were told house red or house white was complimentary and any other wine was extra. 

You could also print menus out for your guests where their drink options are only “house wine, budweiser (or whatever beer fits your budget), and whatever other options you want to cover” 

Your best bet is to sit down with the front of the house manager or the banquet manager-I’m sure you’re not the first one they’ve worked with who had the same budget concerns. 

Post # 4
Member
2889 posts
Sugar bee

I would tend to agree with you that the restaurant won’t serve really cheap wine as they must have a standard if they have a reputation as a nicer restaurant. Therefore, I think you could go with a table wine. Personally, if you have a set wine budget, I would go with a slightly cheaper wine in order to ensure we would not run out of wine. I really would feel uncomfortable running out of wine (we are providing our own bar). Maybe you can reserve so many bottles and ask the wait staff to let someone (you or a parent or MOH) know when there is like 1 or 2 left so you can decide if you want to add more. Also, if your guests are anything like mine, not everyone drinks wine, are you serving beer, mixed drinks, soft drinks as well? Consider those in your actual demand. So if you have 40 guests of drinking age but 10 won’t be drinking wine, you will need to only plan for 30. As a rule, i would serve 1 or 2 levels above the cheapest wine unless I’ve tried it. Maybe you could have someone who lives nearby go to the restaurant and try the house wine and give you feedback.

Post # 5
Member
2239 posts
Buzzing bee
  • Wedding: May 2011

I would probably go with a cheaper wine too. I’m sure it will be good if the restaurant has a reputation for being a nice place. I agree with @Okole Maluna that you should talk with the manager and let them figure out what works for your budget. But then again, it may be cheaper to bring bottles of what YOU like instead. 

As far as how much to serve…I’m using a formula of two glasses per person (figuring some folks won’t drink as much as others and some will drink more) and guessing about 36 bottles for a group of ninety. You could probably get away with about 18. Maybe nine red and nine white? Idk…I’m not really a wine drinker myself 🙂

Post # 6
Member
7975 posts
Bumble Beekeeper

If I were buying wine for a group of 40, I would personally plan on approximately 1 bottle per 2 people, at least for a big party like this. You could probably do 2 bottles per 5 people and still have plenty, but I’m one to err on the side of caution, and then just be happy if I have leftover wine, since I know I’ll drink it!

So if I were you, I’d do 10 bottles white and 10 bottles red, just pick one red and one white.

A bottle of champagne serves roughly 6, you might be able to stretch it to 7 if you pour lightly just for toasting. So 6-7 bottles of champagne.

Post # 8
Member
321 posts
Helper bee
  • Wedding: May 2010

Hi again MsInterpret-i swear i’m not stalking you, you just ask really good questions that i can help with!!  there are approx. 4 ‘glasses’ of wine per regular 750mL bottle.  If you plan to bring your own try to find the brand you like in 1.5L bottles, they are usually cheaper and will cut your cork fees in half.  As far as wine selections go, try to get an honest answer out of the restaurant manager about which is their most popular red and white variety.  That would be a safe bet in pleasing most of your guests. 

At my wedding we bought enough champagne for 1 glass per person (toast) plus an extra bottle for the hubs and i.  the stupid caterer killed all the bottles and filled up more than 50 glasses for our 50 guests, could’ve killed them, but anyway: 4 glasses per standard 750mL bottle.  We also figured 2 glasses wine per person for every guests, and since not everyone will drink wine, those that do can have more if they want.  the thing that sucks about buying the wine from the restaurant is usually they charge way more than you would pay yourself even with the corking fee, and if there are leftover open bottles you have to leave them (depending on what state you live in, PA I’ve been told you can’t leave a restaurant with your wine if they sold it to you.)

Post # 9
Member
144 posts
Blushing bee
  • Wedding: June 2010

There were about 30 people who might drink at our wedding.  We had out 16 bottles of wine on the tables, and I think about 10 were opened and at least mostly drunk.  We also had a champgane toast right after the wedding and I think there were 4 bottles of champage used. 

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