Post # 1
Our guest list stands at 160 right now. We think that about 130 will show up. (Theres a good portion of extended family living on the other side of the country and also families with young kids where we figure the spouse related to us will come and leave other spoise home with the kids.)
We’re trying to book a place for a Friday night and they only have a minimum head count of 100 adults. Of our 130, I think we’ll have 120 adults. But these are all just estimates of people who’ve never managed a guest list before. 🙂
Is it a good idea to up the minimum head count to try to negotiate a better price? Or are we cutting the minimum too close for comfort? What kind of discount do venues give for that anyway?
Post # 3
I would say sign your contract at 110 – is there a penalty for being low?
I signed mine for 120 and we expect 170 – 180, 30 of those will be under 21. 15 of those will be under 18.
I say sign a contract for the low amount and adjust as you receive confirmation
Post # 4
I’d keep your minimums low, since regardless of how many people come, you will have to pay for that number.
Post # 5
I lowballed my min. headcount since that was what my initial deposit was based on. Plus that minimum is what I’d have to pay regardless of how many people showed.
Post # 6
When we went to negotiate, the director of catering wouldn’t give a discount for that anyway.
So we kept the minimum head count low for all the reasons you guys were saying.
Thanks so much!!