(Closed) No Coordinator On Wedding Day?

posted 7 years ago in Logistics
Post # 2
Member
772 posts
Busy bee
  • Wedding: November 2014

I had no coordinator, other than the catering coordinator.  Really?  It was a completely non-issue.  I put a few friends/family members in charge of some details that I didn’t want to worry about but it really wasn’t necessary.

To be fair, I had the day before to set up at the reception venue.  That took two hours.  

Post # 3
Member
1754 posts
Buzzing bee
  • Wedding: June 2015

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carolinabelle:  I’m not married yet, but I was fairly involved in my BFF’s wedding a couple of years ago. She did not have a DOC and everything went really smoothly. I only recall two things going “wrong” (neither of which guests noticed or cared about): 1. She couldn’t find the hairpiece she had for the reception and 2.) the cake was decorated with a vertical design instead of a horizontal design.

Do you have many DIY projects? Who is responsible for setting up the venue? 

Her venue came with all of the set up fees included, so I think that really helped.

Post # 5
Member
1754 posts
Buzzing bee
  • Wedding: June 2015

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carolinabelle:  It sounds like you have everything covered! I don’t want to give you the wrong advice here, but it does really seem like you have a great support group who is going to take care of everything.

If you aren’t one to micromanage, I would say definitely spend the funds on apps/upgraded bar/or shuttle transportation.

Your wedding is going to be beautiful!

Post # 6
Member
8601 posts
Bumble Beekeeper
  • Wedding: September 2015

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carolinabelle:  DO IT instead of upgrading appetizers PLEASE. Seriously it is an investment in your and your families enjoyment of the day. Or else, who will set up menus and placecards? Who will wrangle VIPs for photos? Who will breakdown the event and box things to return to you? Who will check in vendors and answer their questions?

Seriously if you put all this work and money into planning a wedding, spend another K to enjoy it. Even if you downgrade the flowers or leave the apps as is. I watched my BFFs wedding implode. And this was a 100k black tie affair but a DOC was deemed “a waste of money” because there was a built in venue coordinator. But guess what? They only gave a shit about the venue.

There was an air of panic and confusion all day. The brides phone was ringing off the hook with vendor questions. Those expensive programs? They never got put out. The mic? Was never tested, no one could hear the ceremony. The candles? Unlit. And when the timeline got behind there was no one to reassess it. 

The wedding is now a sore subject. She regrets the whole thing. She refused to go see her (expensive) pro pics till over a year later. It was NOT a fun day. For her, for us, for her parents. She had duties after the wedding. 

If no one is in charge YOU are in charge. You should spend the day getting dolled up and enjoying your BMs- not stressing over where the cart for the cake is. What if you do all this work and don’t enjoy the day? That’s what you’re risking. HIRE SOMEONE.

Post # 7
Member
1754 posts
Buzzing bee
  • Wedding: June 2015

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MrsBuesleBee:  I just wanted to say I’m sorry your friend’s experience is such a sore spot! That’s such a bummer. I’m now wondering if I should hire a team of people because I’m such a control freak! That’s all supposed to fall on the duties of my vendors, but I’m going to double check my contracts tonight.

Thanks for this post!

Post # 9
Member
8601 posts
Bumble Beekeeper
  • Wedding: September 2015

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crackktheskyy:  
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carolinabelle:  better safe then sorry brides! my friends situation was so so sucky. After all that work and expense-fun it was not.

Post # 10
Member
8601 posts
Bumble Beekeeper
  • Wedding: September 2015

And with any event- fires pop up. Do you want to be the one to put them out? Or do you want to be reapplying lipgloss.

Post # 11
Member
584 posts
Busy bee

View original reply
carolinabelle:  How big is your wedding?  How many little details are there?  Do you have family/close friends outside the bridal party who are organized/helpful/have a “get sh*t DONE” mindset?  I’d think about all these things when considering whether you need a DOC. 

I don’t think I’ve ever been to a $100K wedding, but I imagine with an event that expensive there are a LOT of details to be taken care of, and so having a DOC is a wise investment.  With a smaller, simpler wedding?  Not so much – but you still want to have family/friends to help out to make sure the event is being set up and the important details are being taken care of.  If you have people like that willing and able to help, you probably don’t need a DOC.  But if you don’t really have a person like that, I think it’s worth the money to hire a DOC over upgraded appetizers or an upgraded bar.

Post # 13
Member
403 posts
Helper bee
  • Wedding: April 2016

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carolinabelle:  in the end, it’s your call. Personally, though, not having a day of coordinator was not ever even a question. I’m having the same size wedding of 150 people, and thats a decent amount of guests to deal with. Even if there aren’t that many moving parts in your wedding, it’s such a great idea to have someone on top of the timeline!! All vendors should have one contact person to answer to. And I don’t know about you, but I’d rather my guests be able to just relax and enjoy the day as well.

then again, I got lucky and a day of coordinator was included as part of my wedding package. Still, I would probably have hired one on my own anyway.

Post # 14
Member
1000 posts
Bumble bee
  • Wedding: May 2014 - NH

I had a small wedding and I still had they had their event coordinator there to make sure everything went OK.  Did she come in handy? YES.  The event coordinator came with the cost of venue, and she was great.  She was not there to do all of the work, but just to coordinate it among those who I hired or assigned things to (my husband and father put the DIY centerpieces we made on the tables and table numbers, my nieces but edible peacock feathers on the cupcakes when they arrived…she kept everyone on schedule).  She kept things running smoothly, but the best part was that it started pouring outside an hour before the wedding and she got everything moved inside that could be, had the chairs wiped down and brought back outside, made sure the guests knew where to go when, etc.  The chairs were not theirs and were rented, and we had an indoor option but she did everything to make things work for us.  I may not have thought to have a coordinator if it wasn’t in the package, but let me tell you…I would’ve regreted it.  I can’t imagine having a friend or family member be as collected and organized as she was.  From dishes for guests with allergies to getting my “surprise” 1 year old nephew as a guest a spot and food she was great.

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