(Closed) No Coordinator On Wedding Day?

posted 7 years ago in Logistics
Post # 16
Member
1103 posts
Bumble bee
  • Wedding: April 2015

I’d just keep looking around. We weren’t going to get a DOC either because all the ones I found that looked legit were $800+. However, we finally found one company who just happened to be having a winter sale with 50% off their DOC services. So we snagged her and her assistant for $400 for 5 hours on our wedding day.

Post # 17
Member
327 posts
Helper bee
  • Wedding: December 2014

View original reply
carolinabelle:  I had a day of Cordinator so I would be one of the people who would highly recommend it however all of the things my day of Cordinator did for me were things that I could do myself or have somebody else do. It was more like by having her there it just went a lot smoother and it was more of a convenience. I know a few brides who did not have one and everything was fine so don’t panic! 

Post # 18
Member
8601 posts
Bumble Beekeeper
  • Wedding: September 2015

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carolinabelle:  yessss!!! Do it! 

Post # 19
Member
290 posts
Helper bee

I’m having a DOC with only 90 guests. I want my family and guests to have a great time so why would I ask some of them to take care of those small details. I need one person to orchestrate everything while I smile and enjoy the best day ever. You deserve that, too. Good luck!

Post # 20
Member
599 posts
Busy bee

I had 45 guests and still hired a DOC. She was worth every penny. She got there early and set up. She ensured our vendors arrived on time. She cleaned up and packed everything up. She greeted guests and handed out ribbon wands at the end of the ceremony. She was a god-send. I had no desire to make family or friends work my wedding.

Post # 21
Member
529 posts
Busy bee
  • Wedding: November 2015

Even if you have a great group helping you, I’d still consider it. I know my sister and friends would do anything and everything needed to make sure everything is done. Ultimately, I decided I didn’t want to saddle them with these tasks, because I want them to enjoy themselves as well.

However, I haven’t had my wedding yet so I can’t tell you yet whether it was worth it or not 🙂

Post # 22
Member
122 posts
Blushing bee
  • Wedding: May 2015

I am having a just us two and I want a doc (FI nixed it).  I plan to discuss w my site coordinator what all she will take care ( she already said she will zip me into my dress) and I plan to tip her. I don’t want to deal with anything but getting myself ready and staying relaxed and in the moment!  

if you don’t have a family or friend to over see, the have a doc. But you don’t need your phone ringing etc. even if all goes well, someone else needs to be the point of contact on the day of, not you. 

As some else stated, it also depends on the complexity and size of wedding … But you do need a point of contact for the little fires , even if your vendor friend is a go getter herself. What if happens?

 

Post # 23
Member
453 posts
Helper bee
  • Wedding: September 2014

We only had roughly 65 guests, but I regret not having one. It would have been so much less stressful for me and my family and friends. There were so many things I failed to think of that it would have been awesome to have somebody else responsible for.

Our guests ended up waiting outside the reception venue for nearly 45 minutes between ceremony and reception because I forgot to send someone with a key while we were doing portraits. One of the groomsmen had the keg taps in his car, so once the guests got inside, there was no beer. And my step mom had the iPad with all the music on it, so there was also no music for the first hour. Oops.

I’d say it’s well worth it, even just for the peace of mind.

Post # 24
Member
113 posts
Blushing bee
  • Wedding: October 2014

Hands down, I am most thankful for spending money on a DOC. Best use of money ever for the wedding. Guests really will not notice upgraded apps as much as an event that runs super smoothly. She saved my wedding in so many ways, I don’t want to think about it. Our venue did not do half of the things they said they would. 

Post # 25
Member
1295 posts
Bumble bee

I was just thinking about this today.. thanks for starting the thread.

What kind of other things do they do?  Before the day especially?  I’ve already met with sooo many vendors, so many emails.. ugh.

Post # 26
Member
6302 posts
Bee Keeper
  • Wedding: September 2012

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carolinabelle:  From a wedding photographer’s POV, it’s the best gift a bride can give herself. 150 is not a small wedding, and if you have several vendors there is a lot to coordinate. It’s just not fair to saddle your family, bridal party, or friends with setting up your day or being responsible for the flow and what happens. People don’t consider WHO is suppoesd to handle setup. Those linens on the tables? They don’t put themsevles on. The candles on the tables? They don’t light themselves during cocktail hour. SO many little details. 

Here’s the issue with using a friend/family/etc vs a DOC. Your DOC has already met with you prior to the wedding and you’ve discussed all the logistics, your wishes, and how things should go. They finalized details and times with your vendors. The day of the wedding, when there is a crisis, your DOC is going to handle it and make the best decision – and you won’t be bothered.

I see it TIME and again. When a family member or friend is doing the job, no matter how much you’ve gone over with them, at the first sign of crisis they run to the bride. They don’t handle it, because they’re worried they’ll make the wrong decision. That totally stresses the bride out and defeats the purpose of someone handling it. In addition, nothing EVER happens on time, because those who aren’t wedding professionals tend to have very poor time management and severely underestimate how long things take. I don’t mean that in a derogatory way, it’s just how it always seem to go. 

I can tell you as a bride, my wedding day would have been a disaster without a DOC. So many things went wrong in the days leading up to my wedding (including my hair dressers dad passing away 3 days before and she had to leave town…..I had 12 people who all needed hair done). My DOC had the situation under control and a replacement lined up before she even called me the break the news. The day of my wedding poured buckets, and my outdoor ceremony had to be moved. She took care of coordinating ALL vendors on the change of plans, setting up the backup ceremony plan, and overseeing all the logistics. She kept up on schedule, and everything organized and happening when it should. 

Plenty of people just don’t care how the day goes. That’s totally fine for them. It was important TO ME that things go smoothly. Not only for my enjoyment, but for the comfort and enjoyment of my guests. Aunt Sally has no clue how to run a wedding, and she’s more of a hinderance than a help when it comes to your vendors. I can tell you as the photographer, when clients don’t have a DOC or planner a lot of the scheduling details (and keeping things on track) falls on my shoulders by default. I’m not having to not focus on my job to tell the DJ that it’s time for the cake cutting, or the garter toss, or the sparkler exit. 

At the end of the day it’s your decision, but I’m 100% for a DOC. My DH didn’t know I booked one until 3 months after I did it. He complained and thought it was a totally unnecessary expense. After seeing how much work she did, and how many fires she put out, he sings her praises. Half the time when he tells people about her, you’d think he’d on board from the get-go and he’s now a wedding expert. Typical guy…lol.

Post # 27
Member
1190 posts
Bumble bee
  • Wedding: August 2014

I had a wedding planner and let me tell you they are the BEST EVER. I have no idea if anything went wrong on my wedding day because me and my loved ones did not have to do any of the organization or execution. Seriously I was the happiest bride ever. We did not have a formal wedding and I am not control freaky- I just really wanted the large amount of money and time we put into the wedding be worthwhile. like PP I’ve been to a wedding where the couple and their families did everything themselves and the tension and stress was palpable. 

Post # 28
Member
6302 posts
Bee Keeper
  • Wedding: September 2012

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SaraJeanQ:  There’s a difference between full coordination and a day of coordniator (DOC). A full service planner is going to help overseeing the booking process, as well as have a lot of involvement in your vendors and basically the entire planning process of the wedding. A DOC is someone who basically is there the day of to make the day run smoothly. They usually “start” a couple weeks before the wedding getting final details, they also usually coordinate and confirm vendors the week of the wedding, and many also run the rehearsal dinner.

My DOC oversees setup, and will do setup of reception/ceremony depending on how big. Normally the florists do the decor, but for example, at my wedding we had a large wedding. So we had 30 tables that needed our rented chairs set out, linens put on them, etc. She helped us hire a couple of “hands” who did a lot of the manual labor because it’s just too much for her and her assistant to do. 

Most couples find they don’t need full planning, but rather a DOC is the perfect solution to keeping things in check and making sure the day goes smoothly.

Post # 29
Member
1062 posts
Bumble bee
  • Wedding: April 2015

My venue has one. If they didnt, i would definitely have hired someone. 

Post # 30
Member
1295 posts
Bumble bee

View original reply
starfish0116:  Thank you.  Is she going to stay through the reception?  May I ask how much yours is costing you?  Thanks.

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