Post # 1
The vendors that we’ll be providing a meal for are our photographer, her 2nd shooter, videographer, and DJ. Our venue provides a turkey sandwich, specialty salad, fruit, cookie, and a soda as a vendor meal for $28/person, or I can include them in our guest count so they can have a guest meal. Ideally, I’d love for the vendors to enjoy a hot meal but since we’re having food stations, I’m not sure if they’ll have time to wait in line to have their meal prepared. Not only that, but I’m already worried about our guest list going over and I’ve cut as many people as I could from the list, so adding 4 people is kind of a big deal.
Obviously I’ll be able to make a better decision after all of RSVPs come in, but in the event that I go with the vendor meal, do you think it’s a substantial amount of food? Or is it kind of rude that they’re getting a “sub-par” meal compared to the guests?
Post # 2
I don’t think its rude that they get a “sub-par” meal. Unless they are friendors, these are people who you are paying to be there. They aren’t guests. They would not be there if you weren’t paying for their services. Feeding them, unless it is in thier contract, is a nice thing to do, not a requirement. And if it is in their contract, then it is part of the cost of doing business, not a part of treating them as a guest.
Post # 3
vip0802: I don’t think vendors generally expect the same meal as everyone else. I’m probably going to give mine the regular meal (i’m not sure what the vendor meal is yet) just because I have so few and the photographers will be seated with guests and it would be weird to have them eating something completely different than the rest of their table.
Post # 4
We will be providing our vendors with the same buffet as our guests, except our vendors will be seated outside.
As for you, I would say either of your two options would be fine, but I would perhaps ask your vendors if they eat turkey.. some people are weird about turkey and it would be horrible for one of your vendors to not be able to eat the main part of their meal.
Post # 5
Make sure you check your contracts carefully. Our photography contract specified a “hot meal” for both the primary photographer and a second shooter of her choice.
Post # 6
Our planner told us that a boxed meal like the one you described is fine but that vendors appreciate a hot meal. Maybe ask your caterer for the price of hot plated meals for your vendors?
Post # 7
cmbr: seconded! check your contracts – my photographer specified hot meals no sandwiches however I have another friend who had her photographer ask for a sandwich because a hot meal is too long/messy to eat
Post # 8
What I did – and what I recommend to you – is to just ask your vendors. You want happy vendors. They will provide better service. So just ask what they would prefer. My caterer didn’t have a vendor option (but our buffet was only $14 per person) but I asked my vendors if they wanted a reserved seat at the tables. My photographer and her assistant were thrilled to actually get to sit down while they scarfed dinner but my DJ and DOC said they wouldn’t use a seat, so not to bother.
Post # 9
Thank you for all the helpful replies! The only vendor that indicated to supply a vendor meal in the contract was the photographer, but I will make sure I ask her and the others what their preferences are. I’ll also be asking our venue if they can provide a hot meal too.
Post # 10
vip0802: As long as you are feeding them something, either or is fine. Our vendors ate the same thing as our guests, but they didn’t have the appetizers or dessert, just the main course.
Post # 11
- Wedding: November 2014 - 11/15/14-Vineyard
I am getting the vendor meals for ours although not stipulated. I mean, come on, they are working for you for what 7-10 hours on average. Can you imagine working that long and not having a meal? Our venue said they would provide the meal to them for 50% off and they are served at the same time that we are so they can resume at the same time as we are done. I am providing them for the DJ, photographer, videographer, photo booth workers. I offered to our officiant as well but she declined and said she will mingle after the ceremony/cocktail hour but will leave before the reception starts. I’m cool with that. I can’t imagine not at least offering to them. I think a little kindness in helping them refuel will reap greater results and kindness back.
Post # 12
vip0802: We’re giving our vendors the same meal (brunch) as our guests.
Post # 13
- Wedding: August 2015 - Country Club
Some of our vendors have requested vendor meals in the contract. Which is a deep pain in the wallet since it is 8 vendor meals at 85$ a plate. SMH
I think your vendor meal is substancial, and the only rude thing IMO would be not provind them with anything at all whether hot or cold.
Post # 14
our DJ requested that we don’t feed him (he has some severe food allergies and sensitivities). our photography contract requests a guest meal for the photographer and his assistant. i included our photographers in the guest count to begin with, and would have done the same with the DJ if he hadn’t said he wouldn’t be eating.
Post # 15
- Wedding: October 2013 - The Henry Ford Museum
I’ve been given a vendor meal, and I’ve been perfectly happy with it. That said, at my own wedding, I gave the vendors regular guest meals (they were discounted, but more expensive than the “vendor meal” option”) and they were extremely appreciative.