(Closed) Number of Guest Invited vs. Final Guest Count

posted 10 years ago in Logistics
Post # 3
Member
359 posts
Helper bee
  • Wedding: December 1969

We invited about 160 guests and about 125 actually attended.

Some things to keep in mind are 1) destination wedding 2) # of Out of Town guests 3) time and location of your wedding like Friday wedding vs Saturday night wedding 4) if its on a holiday weekend 5) size of family.

I used a system I found on this board. For each guest, I assigned a percentage of likelihood that they would attend (50%, 95%, etc) in excel and then took a weighted average of the total. It actually gave me a pretty accurate estimate of how many guests I can invite to get to our ideal attendance level. I’m also a big finance and math geek so don’t laugh!

 GL!

Post # 4
Member
78 posts
Worker bee

It’s been a while since I’ve taken any math…how exactly do you do the weighted average thing?

Post # 5
Member
46 posts
Newbee
  • Wedding: October 2008

I invited 101 people, including the officiant and his wife, and we were aiming to have at least 85 to hit our minimum that we guarunteed to our reception location.  The due date for the RSVPs is today and not all the guests have responded (ARG!) but we expect 79 including the total who have already responded and our best guess for the ones who haven’t.  To be more specific, 67 have RSVPed yes, 11 no and 25 have not yet responded. 

So it seems to me that your numbers are right on track, especially if you sent out save the dates in advance (we did).

PS if you have a minimum to hit you might want to invite more because we’re now faced with a decision of inviting people who will clearly know they were B-list material because the wedding is only 3 weeks away, or paying for dinners that no one eats. 

Post # 6
Member
46 posts
Newbee
  • Wedding: December 1969

my fi and I also assigned percentages and took a weighted average (we put ours in a google doc so we could share it) yay for big geeks!

Post # 7
Member
38 posts
Newbee
  • Wedding: April 2011

Our wedding is out of town for most guests, so we expected a good number to decline (family that couldn’t afford the crazy expensive flights, friends doing their medical residencies, etc).  We invited 220 thinking we’d get 175, but we actually got 147! I’m glad the wedding ended up being what I consider the perfect size, but it goes to show, you can never really guess how many people are going to come!

Post # 8
Member
359 posts
Helper bee
  • Wedding: December 1969

k80-

Let’s say you are inviting 103 guests.

1) Assign each guest a percentage to estimate likelihood they would attend (Like mom and dad probably get 100% but distant cousin from the other side of the world probably gets 5%)

2) Add up all the percentages for all 103 guests

 3) Divide by 103, which usually gives you a weird number like 87.6573423% which represents the overall likelihood of someone to say yes, based on your best estimates.

Post # 9
Member
60 posts
Worker bee
  • Wedding: July 2009

Ok, I’m a total dork and so NOT a math person! lilneko69, does that 87.65% mean that that’s the percentage of people from your total guest list that you can expect to attend?

 I’m sorry if this is a stupid question, I’m just trying to understand it well enough to actually put it into practice. 🙂

Post # 10
Member
311 posts
Helper bee
  • Wedding: October 2008

We invited 194, have 141 attending. 

Post # 11
Member
359 posts
Helper bee
  • Wedding: December 1969

yep, andriab.

Post # 12
Member
88 posts
Worker bee

i hope i did this math wrong.. we have invited 112, and my estimate is now 29 ‘yes’

this is wrong, right??? 🙂 we have 26 ‘yes’ already! 

Post # 13
Member
359 posts
Helper bee
  • Wedding: December 1969

haha yea, that sounds a lot low. PM-ed you, missrae!

Post # 14
Member
103 posts
Blushing bee
  • Wedding: August 2007

I think you have to look at the situations of each guest and their families.  Do they have to travel?  are you the first granchild/cousin getting married, even if a lot of travel is involved?  that kind of thing.

Post # 15
Member
33 posts
Newbee
  • Wedding: October 2008

We invited 105 and 77 have rsvp yes.

Post # 16
Member
6 posts
Newbee
  • Wedding: April 2009

 

We are inviting 200 ppl, but hope to have 150 attend.  That would be a 75% accept rate, which I’ve heard is reasonable.

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