(Closed) Offering guests transportation from one location only

posted 4 years ago in Guests
Post # 2
Member
9519 posts
Buzzing Beekeeper

Just putting it out there- what about the end of the night? One bus show up with a “Hilton Guests” sign? That would be very awkward. Is there Uber or other options to provide?

Post # 4
Member
3440 posts
Sugar bee
  • Wedding: September 2017 - Poppy Ridge Golf Course

Honestly if you can’t afford to offer transportation to all your guests then it might be better to not offer it at all. This just doesn’t seem like a fair plan. :/ Transportation isn’t expected but if I were a guest of yours and excluded simply bc of the hotel I chose to stay in I wouldn’t complain but I’d certainly notice.

Post # 6
Member
13 posts
Newbee
  • Wedding: August 2016

I don’t think there is anything wrong with having *one* host hotel, and offering transportation from that singular hotel. guests are welcome to arrange other accommodations, which would not include transportation.

however, if you have arranged for special rates at the other 2 hotels, I think you have to word it a bit more carefully. The one hotel with transportation should be highlighted. The others, simply mention as “if so inclined, we have also arranged discounted rates at xyz and abc,” and put those in a different paragraph on website etc. main hotel should say “transportation will be provided from 123.” and clearly delineate between that and the others. 

however – have you looked into the bus making several stops? most companies i dealt with were only concerned with hourly – so they could stop at 3 hotels located close by for the same or close to, amount of time.

providing transportation for guests is quite the classy thing to do – and I don’t think you’re in the wrong for limiting it to the “official wedding hotel,” provided it’s articulated as such.

 

 

Post # 7
Member
7566 posts
Bumble Beekeeper
  • Wedding: October 2014

Is it very difficult to get to those other hotels? If it’s a short walk or taxi ride, there’s no harm in giving the guests the central meeting point (main hotel) and letting them make their way there to meet the bus. It might be a good idea to appoint one person per bus to keep track of who’s already on, so nobody gets left behind, and to pad the departure time by a few minutes to allow a cushion for stragglers coming from remote hotels.

Post # 10
Member
87 posts
Worker bee
  • Wedding: October 2016

I had the same issue at my wedding and stressed about it too. It totally worked out fine– less people than we anticipated actually booked a room and everyone who booked a room booked it at the hotel that we stated would have a shuttle to and from the ceremony/reception site.

Also, I attended a wedding recently that had a shuttle for a 5pm wedding (15 min ride) that offered departure times of 2:00, 3:00, and 4:00. All the guests ended up waiting for the last shuttle which only had room for 20 or so people. So last minute, many of us guests drove ourselves. Not the best situation but it truly wasnt a big deal.

try not to worry. You are offering transportation and hopefully the guests that need the shuttle will book early at the hotel.

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