Post # 1
I’m getting married at an old hunting lodge outside of town. There is very limited parking (8 stalls), although the capacity of the venue is 60.
I booked a block of rooms at the nearest hotel, who indicated they provide shuttle service to get guests to and from the event. Great! I confirmed the schedule and number of guests with them, and sent the info on my invites.
It takes about 20 minutes one way to get to the venue, so I set the schedule half an hour before ceremony start time.
I just got an email from the shuttle company who said because of a narrow road leading to the venue, they can only use their small shuttle, which only holds 19.
The only way to get my 60 guests to the ceremony is by taking 3 trips! The first guests will be there for an hour and a half before the last ones arrive… We only have the venue 2 hours before the ceremony for set up. So we really don’t want the guests there until right before the ceremony.
The closest parking lot is about a 1km hike away. I don’t want to force my guests to have to walk that far. There is no road directly from that parking lot to the venue, only hiking trails.
The only other way we could do it, is to hire a company who has 3 vehicles, who can all leave at the same time, and the price to do that is astronomical!!!
Why didn’t anyone tell me this before???? So frustrated! What can I do?
Post # 3
Is there anyway you could have an usher/friend with a van or something shuttle guests from the closest parking lot to the venue and then just have that one van to be parked at the venue?
Post # 4
Yes I agree with quiltqueen, maybe have a friend drive a passenger van (rent one from Budget or whatever that seats 15 people) and have them drive back and forth from that parking lot that’s 1km away. If you have any guests with children or elderly who it might be easier for them to park right in the 8 stalls, let them have it?
Post # 5
If you can’t do the van rentals with friends driving, and you’re stuck with the first crew arriving 90 minutes before-hand, you could provide some refreshments for people to make it more tolerable for them — pitchers of lemonade and small sandwiches?
Post # 6
Thanks for the ideas.
My concern is that I’ve already sent out invites telling people they will be shuttled from the hotel. Most people are from out of town and will not have cars. My Mother-In-Law is coming early, so she can pick up her relatives from the airport, and others have indicated they will be taking transit/taxis.
I’d have to shuttle people to the parking lot, then have them all change vehicles. It’s such an inconvenience!
The problem with having people there an hour and a half early is that we won’t be done setting up yet. They’ll arrive amidst the chaos of us trying to get ready! We will only have a maximum of half an hour (that is if all our hair and make up is done exactly on schedule, which is not likely)
Post # 7
- Wedding: July 2012 - Baltimore Museum of Industry
6 parking spots for guests- let’s say that’s 20 people covered there (save one parking spot for you or groom, one for van)
19 can take the hotel shuttle.
That leaves 21 people- you can rent a passenger van that fits 11 for under $200- get someone to do two or three trips from the hotel.
Or- is there another parking lot a little closer than the hotel, say 5 or 10 minutes away, that you could have the van shuttle from? Is your reception at the lodge as well?
Post # 8
I would get the hotel to take as many as they can. Then rent a 15 passenger van and try to get someone to drive another bunch out about 20 min after the hotel shuttle. Then have the hotel shutttle bring the rest. I think there will always be stragglers. I realized you will be running around trying to get everything set up; but would it be possible to have an area set up for the guests that will arrive first. They would be there about an hour before your ceremony. For example: If your ceremony is at 2 then maybe somehting like this:
1pm: hotel shuttle to venue with first 19 guests
1:20pm rented van to shuttle next group
1:40pm: hotel shuttle returns to get the last of the people.
Is there a wayt to set up a place for the earlier guests that could be done in the first hour of set up?
If there are a few guests left over maybe someone that is driving a car or minivan can take those last few people.
I hope this helps you out somewhat.
Post # 9
Again, thank you, some helpful suggestions.
My invites have already gone out telling everyone there is shuttle service. How do I dictate who has to drive, and who gets on the shuttle?
I am a litte freaked out because my bridal party and I won’t be there to figure things out. I’ll have to arrange for a guest to organize everything, and make sure everyone has a way to get there.
I’m sure I’m just way overthinking things, and they’ll all work out in the end, but I’m just a control freak by nature.
Post # 10
Does the shuttle company only have ONE 19 person vehicle? That seems unlikely, in which case I’d just have them use a few. You need the vans to get people from the hotel to the ceremony, all at the same time. If the reception is at the same venue, then you will be ok to only have one vehicle taking people back, since Grandmas and Aunties may want to leave earlier than buddies.
Post # 11
@futuremrsfitz18: smaller hotels (actually, most hotels that I know of) only have one van.
Post # 12
They have a 19 passenger van or a 48 passenger bus. Only one driver, so we have to pick one or the other.
I was never told there would be a problem with the 48 passenger bus until today (after I’ve sent out all my invites). I had been in communication with them several times to confirm my numbers/schedule.
If I knew the narrow road would be an issue, I would have scheduled things differently, or not sent out the info on the invites.
Post # 13
I know this is a tad old but I am also shutteling guests ourselves. We rented a van and make a sign up sheet. Its first come first serve so who ever gets the good times first gets them.
Ours is only a 15 mintue wait so we are a tad better off. What about having cheese and crackers and champage or something waiting so they hour and a half doesn’t seem so long?
Post # 14
We had a similar situation and rented separate transportation, a larger bus. It was an additional $800.
We are using the free shuttle on Friday ngiht for teh rehearsal dinner.