(Closed) Oh boy, I’m in a pickle!

posted 7 years ago in Logistics
Post # 3
Member
139 posts
Blushing bee
  • Wedding: August 2012

Is there anyway you could have an usher/friend with a van or something shuttle guests from the closest parking lot to the venue and then just have that one van to be parked at the venue?

Post # 4
Member
4162 posts
Honey bee
  • Wedding: October 2011

Yes I agree with quiltqueen, maybe have a friend drive a passenger van (rent one from Budget or whatever that seats 15 people) and have them drive back and forth from that parking lot that’s 1km away.  If you have any guests with children or elderly who it might be easier for them to park right in the 8 stalls, let them have it?

Post # 5
Member
443 posts
Helper bee
  • Wedding: September 2012

If you can’t do the van rentals with friends driving, and you’re stuck with the first crew arriving 90 minutes before-hand, you could provide some refreshments for people to make it more tolerable for them — pitchers of lemonade and small sandwiches?

 

Post # 7
Member
4192 posts
Honey bee
  • Wedding: July 2012 - Baltimore Museum of Industry

6 parking spots for guests- let’s say that’s 20 people covered there (save one parking spot for you or groom, one for van)

19 can take the hotel shuttle.

That leaves 21 people- you can rent a passenger van that fits 11 for under $200- get someone to do two or three trips from the hotel.

Or- is there another parking lot a little closer than the hotel, say 5 or 10 minutes away, that you could have the van shuttle from? Is your reception at the lodge as well?

 

Post # 8
Member
139 posts
Blushing bee
  • Wedding: August 2012

I would get the hotel to take as many as they can.  Then rent a 15 passenger van and try to get someone to drive another bunch out about 20 min after the hotel shuttle.  Then have the hotel shutttle bring the rest. I think there will always be stragglers.  I realized you will be running around trying to get everything set up; but would it be possible to have an area set up for the guests that will arrive first.  They would be there about an hour before your ceremony. For example: If your ceremony is at 2 then maybe somehting like this:

1pm: hotel shuttle to venue with first 19 guests

1:20pm rented van to shuttle next group

1:40pm: hotel shuttle returns to get the last of the people.

Is there a wayt to set up a place for the earlier guests that could be done in the first hour of set up?

If there are a few guests left over maybe someone that is driving a car or minivan can take those last few people. 

I hope this helps you out somewhat.

Post # 10
Member
1375 posts
Bumble bee
  • Wedding: September 2012

Does the shuttle company only have ONE 19 person vehicle?  That seems unlikely, in which case I’d just have them use a few.  You need the vans to get people from the hotel to the ceremony, all at the same time.  If the reception is at the same venue, then you will be ok to only  have one vehicle taking people back, since Grandmas and Aunties may want to leave earlier than buddies.

Post # 11
Member
5295 posts
Bee Keeper
  • Wedding: January 1993

@futuremrsfitz18:  smaller hotels (actually, most hotels that I know of) only have one van.

Post # 13
Member
376 posts
Helper bee

 

I know this is a tad old but I am also shutteling guests ourselves. We rented a van and make a sign up sheet. Its first come first serve so who ever gets the good times first gets them.

Ours is only a 15 mintue wait so we are a tad better off. What about having cheese and crackers and champage or something waiting so they hour and a half doesn’t seem so long?

Post # 14
Member
688 posts
Busy bee
  • Wedding: May 2012

We had a similar situation and rented separate transportation, a larger bus. It was an additional $800.

We are using the free shuttle on Friday ngiht for teh rehearsal dinner.

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