(Closed) OMG PANIC

posted 6 years ago in Venue
Post # 2
2065 posts
Buzzing bee

If you can’t make the minimum with then number of guests RSVPing yes, you should be able to upgrade the bar and food to make up the extra cost.  This is a win for you and your guests.

And you aren’t losing out on thousands of dollars.  You knew the minimum going into it and you knew that you were going to have to pay that regardless so to think you are losing out on thousands is not really correct.

Post # 3
149 posts
Blushing bee
  • Wedding: July 2016 - The Burgundy Basin

I’m afriad that if it’s in your contract then you have to pay the minimum balance.. that is the point in which it makes it worth their business to host your event for the night. Try inviting more friends, co-workers, and family so that it doens’t feel like such a loss. But you’ll most likely be obligated to pay at least the minimum.

Post # 4
2866 posts
Sugar bee
  • Wedding: November 2015

Upgrade your food and bar, best way to hit the number.

Post # 5
2803 posts
Sugar bee
  • Wedding: May 2016

My SIL had to pay the extra because they had so many RSVP No. I think they were almost 20 people shy. The venue did work with them and let them “spend” the difference on appetizers. Personally there was a positive to this: People still rave about the apps served at her wedding- She ended up with bacon wrapped jumbo shrimp and beef wellington cuts to name just two that I fully enjoyed! Everyone got a ton of food. It was nice. I hope your venue does something like this. It would be very bad business to not let you upgrade. 

Post # 6
1178 posts
Bumble bee
  • Wedding: July 2017

Is it a guest minimum or a spending minimum?  If it’s a spending minimum, typically places will let you upgrade the food or bar to meet it. If it’s  a guest minimum, I guess the only thing you can is invite more people and hope they don’t get to offended by being last minute additions.

Post # 7
5151 posts
Bee Keeper
  • Wedding: June 2014

Like others have said, you can usually upgrade stuff in your package to meet the minimum. You’re not really losing thousands because you knew you’d have to pay $XX depending on the number of your guests. 

Post # 8
373 posts
Helper bee
  • Wedding: April 2016

I haven’t heard of this happening but I am interested to hear about how it works out for you. Good luck!

Post # 9
653 posts
Busy bee
  • Wedding: August 2013

If it’s a minimum number of people expectation then there should be a clause that will allow you to make up for it in other ways. You may not have filled the seats but usually they will just have you pay 50% of the guest price for every guest below the minimum. If it’s a spending minimum then like PPs have suggested just upgrade the bar. I had a similar problem, we had an A and B list and still were about 10 shy. Our contract clearly stated what would happen though (pay 50% per seat) if we didn’t meet the minimum number of guests, which was an understandable consequence. We booked a big room and didn’t make it, whomp whomp. If your contract doesn’t say anything then I would speak with whoever is incharge of your booking, whether the manager, coordinator, etc. 

Post # 11
2065 posts
Buzzing bee

View original reply
bridalruss87:  Well the person min and spending min is kind of the same thing.  The venue doesn’t care if only 10 people come to your wedding, they only care that you spend what it costs for X number of guests to come to your wedding.

So ask them if it would be possible to pay for the number of people coming but upgrade some options so that the cost equals the amount it would have cost for the minimum number of guests with your original food and beverage that was noted in your contract.  So say you had the chicken and mashed potatoes for $10 pp with 200 people but now you only have 100 coming so upgrade to the surf and turf for $20 pp.  Same price, better options.

The venue cares about the bottom line, not how you come to that agreed upon bottom line.

Post # 12
1805 posts
Buzzing bee

You were planning on paying for those 20 people or so…if you don’t want to pay for a full upgrade on food and alcohol, ask if you can still pay for those plates. That will keep you at your original number/budget and you won’t have to change anything else.


Post # 13
1255 posts
Bumble bee
  • Wedding: City, State

I was under my minimum… I was originally kid-free with the exception of my nieces/nephews.  So I called and invited my cousins’/close friends’ children which added a bit (close enough with these people that they understood our original constraint, so it didn’t feel as tacky).  Also gave all kids our super awesome plates of filet and chicken instead of the $10 kids plates.  The waiters were a bit hesitant to give a 3-year old the full $80 plate, but we paid for it and they liked it better than they would have liked their chicken nuggets!  lol

If that isn’t an option, I agree with trying to throw in a bit more decor/alcohol/etc.

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